Benefit Administration with COBRA & FSA/HSA

Closed State & local contract opportunity Posted

Solicitation number
RFP 3585-7
State
Arizona
Responses due

Opportunity facts

Jurisdiction
UNSPSC codes
Show all 48

Opportunity details come from maricopa.bonfirehub.com. Updated .

About this opportunity

Written by GovTribe AI ·

The Maricopa County Community College District (MCCCD) is soliciting proposals for a comprehensive Third-Party Administrator (TPA) to manage benefits administration services, including COBRA, Flexible Spending Account (FSA), and Health Savings Account (HSA) management. The district seeks a fully integrated benefits solution to support approximately 4,700 full-time and 6,400 part-time employees across ten colleges and education centers in Arizona. Key deliverables include weekly census file integrations, bi-weekly payroll updates, weekly carrier integrations, enrollment and eligibility management, dependent verification, evidence of insurability processing, annual open enrollment support, participant customer service, compliance tools for ACA and ERISA regulations, and detailed reporting capabilities. The RFP was released on December 19, 2025, with a question submission deadline of January 6, 2026, and proposals due by 3:00 PM local time on January 26, 2026. Interviews, if required, are scheduled for March 23-25, 2026, with a proposed contract award date of May 26, 2026, and an anticipated contract start date of August 17, 2026.

The procurement does not specify specific set-aside designations or restrictions on respondent types. The district currently uses ADP on the HWSE platform for benefits administration and operates PeopleSoft 9.2 as its enterprise HRIS system with in-house HR and payroll administration. Insurance requirements include Commercial General Liability of $2,000,000 general aggregate, Professional Liability of $2,000,000 per claim, and Network Security and Privacy Liability coverage of $5,000,000 per claim and annual aggregate. The district intends to award a five-year initial contract with up to five optional one-year renewals, potentially extending the contract to a ten-year term. While specific budget ranges are not explicitly stated, the solicitation covers a comprehensive benefits program for approximately 11,000 employees across various eligibility groups. The district emphasizes strategic partnership opportunities and welcomes value-added proposals that could help address funding challenges resulting from the elimination of state appropriations in 2015.

Opportunity text

The Maricopa County Community College District (MCCCD or District) intends to engage the services of a qualified Third-Party Administrators (TPAs or Contractor) to provide a comprehensive, fully integrated benefits administration solution. This solicitation represents an opportunity to form a long-term partnership that enhances the District's ability to deliver high-quality benefits to employees and dependents.

Files

File Type Posted
1-Exhibit 1 - 2026 Plans and Options with 2026 Enrollment Counts.xlsx XLSX spreadsheet
2-Exhibit 2 - HI Ballot Language.pdf PDF
6-3585-7 Benefit Administration with COBRA FSA - HSA.pdf PDF
4-Exhibit 4 - SummaryPlanFSA MCCCD Inspira 110724 PlanDoc2 Signed.pdf PDF
3-Exhibit 3 - MCCCD Enrollment EOI Rules Modified 010126.xlsx XLSX spreadsheet
7-3585-7 Notice of Request for Proposal.pdf PDF
5-Exhibit 5 - InspiraPlanDoc MCCCD Inspira 110724 PlanDoc1 Signed.pdf PDF

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