Athletic Fields Maintenance and Renovation

The City of Austin, Texas is requesting sealed bids for athletic fields maintenance services at 11 recreation centers encompassing 16 sports fields (baseball, softball, soccer, and multipurpose) totaling 997,650 square feet under IFB 8600 MAS1009, with bids due July 14, 2026 at 2:00 PM CT. Local and small business preferences are available as optional programs; no MBE-WBE goals apply.

Bidders must demonstrate a minimum of three years' experience in grounds or sports field maintenance on similar-scale projects and employ personnel holding valid Texas Department of Agriculture pesticide applicator licenses. The scope includes turf and infield maintenance: grading, clay and top-dressing application, field leveling, weed and pest control, fertilizer application, aeration, and reseeding. All pesticide applications must comply with the City's Integrated Pest Management Program, including documentation, notification to adjacent schools and community facilities 24 hours before application, and recordkeeping for a minimum of two years.

The contract commences upon execution with optional extensions at the City's sole discretion and a holdover period not to exceed 180 calendar days. Prices are fixed for the first 12 months; adjustments thereafter may be requested based on the Consumer Price Index for Gardening and Lawncare Services. Contractors must comply with the City's Living Wage Program, wage theft ordinances, and security badge requirements for facility access. All employers must certify they have not been adjudicated for wage theft violations within five years prior to June 15, 2026, and complete wage theft training within 30 days of award.

A non-mandatory pre-offer meeting is scheduled June 23, 2026 at 1:00 PM CT via Microsoft Teams. Written questions are due June 30, 2026 at 5:00 PM CT. Offerors must provide three verifiable references demonstrating similar service delivery within the past five years. Local businesses receive a 5% bid discount for bids up to $500,000 and 3% for bids between $500,000 and $50 million; small businesses receive identical discounts. Subcontractors must comply with M/WBE Procurement Program procedures, though no specific subcontracting goals apply; those using subcontractors must demonstrate Good Faith Efforts to engage certified M/WBE firms or obtain City approval before using non-certified subcontractors.