IFB_8600_MAS1009_ATT_2_v2.pdf

This Invitation for Bid (IFB 8600 MAS1009) attachment is a field locations document for the City of Austin, Texas, detailing athletic fields maintenance and renovation services across 11 recreation centers. The contract encompasses maintenance of 16 sports fields (baseball, softball, soccer, and multipurpose) totaling 972,650 square feet distributed across facilities including Delores Duffie Recreation Center, Dittmar Recreation Center, George Morales Dove Springs Recreation Center, Givens Recreation Center, Gus Garcia Recreation Center, Hancock Recreation Center, Mendez Recreation Center, Montopolis Recreation Center, Northwest Recreation Center, South Austin Recreation Center, and Turner Roberts Recreation Center. Sealed bids are due July 14, 2026 at 2:00 PM CT. A non-mandatory pre-offer meeting is scheduled for June 23, 2026 at 1:00 PM CT via Microsoft Teams, with written questions due June 30, 2026 at 5:00 PM CT. The contract commences upon execution with optional extensions at the City's sole discretion and a holdover period not exceeding 180 calendar days. The scope of work includes turf and infield maintenance encompassing grading, clay and top-dressing application, field leveling, weed and pest control, fertilizer application, aeration, and reseeding.

Bidders must demonstrate a minimum of three years' experience in grounds or sports field maintenance on similar-scale projects and employ personnel holding valid Texas Department of Agriculture pesticide applicator licenses. Fixed pricing applies for the first 12 months with potential adjustments thereafter based on the Consumer Price Index for Gardening and Lawncare Services. All pesticide applications must comply with the City's Integrated Pest Management Program, including documentation and 24-hour advance notification to adjacent schools and community facilities. Contractors must comply with the City's Living Wage Program, wage theft ordinances, and security badge requirements. Local and small businesses receive bid discounts of 5% for bids up to $500,000 and 3% for bids between $500,000 and $50 million. Bidders must provide three verifiable references demonstrating similar service delivery within the past five years, and those using subcontractors must demonstrate Good Faith Efforts to engage certified M/WBE firms or obtain City approval before using non-certified subcontractors.