IFB_8600_MAS1009_BID_DOC_v1.xlsx
XLSX spreadsheet 39 KB Posted
- Attached to
- Athletic Fields Maintenance and Renovation State and local contract opportunity
- Solicitation number
- IFB 8600 MAS1009
- Issued by
- Texas
About this file
This is a pricing submittal sheet and bidding document for Invitation for Bid (IFB) 8600 MAS1009 issued by the City of Austin, Texas for athletic fields maintenance and renovation services at 11 recreation centers encompassing 16 sports fields totaling 997,650 square feet. The scope of work includes grading and leveling infields, top dressing application, herbicide and pesticide application, fertilizer application, aeration, and overseeding across an estimated annual quantity of 1,000,000 to 1,064,000 square feet depending on the service category. A non-mandatory pre-offer meeting is scheduled for June 23, 2026 at 1:00 PM CT via Microsoft Teams, with written questions due June 30, 2026 at 5:00 PM CT. Sealed bids are due July 14, 2026 at 2:00 PM CT. The contract commences upon execution with optional extensions at the City's sole discretion and a holdover period not to exceed 180 calendar days.
Offerors must submit pricing using the provided pricing submittal sheet without alterations, with all-inclusive unit prices that incorporate administrative costs, overhead, per diem, and transportation to the Austin area. Prices are fixed for the first 12 months with potential adjustments thereafter based on the Consumer Price Index for Gardening and Lawncare Services. Bidders must demonstrate a minimum of three years' experience in grounds or sports field maintenance on similar-scale projects and provide three verifiable references. Personnel must hold valid Texas Department of Agriculture pesticide applicator licenses. Local and small business preferences are available, offering a 5% bid discount for bids up to $500,000 and 3% for bids between $500,000 and $50 million. Contractors must comply with the City's Living Wage Program, wage theft ordinances, and security badge requirements, with certification that no wage theft adjudication occurred within five years prior to June 15, 2026. The City reserves the right to award a single contract based on overall low cost or multiple awards based on individual categories or criteria deemed most advantageous.
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Other files for this state and local contract opportunity
| File | Type | Posted |
|---|---|---|
| IFB_8600_MAS1009_ATT_1_v1.docx | DOCX document | |
| IFB_8600_MAS1009_ATT_10_v1.docx | DOCX document | |
| IFB_8600_MAS1009_ATT_6_v1.docx | DOCX document | |
| IFB_8600_MAS1009_ATT_4_v1.pdf | ||
| IFB_5600_DCG1036_PAC1_v1.pdf | ||
| IFB_8600_MAS1009_ATT_2_v2.pdf | ||
| IFB_8600_MAS1009_ATT_7_v1.docx | DOCX document | |
| IFB_8600_MAS1009_ATT_2_v1.pdf | ||
| IFB_8600_MAS1009_PAC1_v1.docx | DOCX document | |
| IFB_8600_MAS1009_ADD_1_v1.docx | DOCX document | |
| IFB_8600_MAS1009_ATT_11_v1.docx | DOCX document | |
| IFB_8600_MAS1009_ATT_9_v1.docx | DOCX document | |
| IFB_8600_MAS1009_ADD_2_v1.docx | DOCX document | |
| IFB_8600_MAS1009_ADD_3_v1.docx | DOCX document | |
| IFB_8600_MAS1009_ATT_3_v1.docx | DOCX document | |
| IFB_8600_MAS1009_ATT_8_v1.docx | DOCX document | |
| IFB_8600_MAS1009_ATT_12_v1.docx | DOCX document | |
| IFB_8600_MAS1009_ATT_5_v1.docx | DOCX document | |
| IFB_8600_MAS1009_ATT_13_v1.docx | DOCX document |
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Text version
SERVICES
| Solicitation No.: | IFB 8600 MAS1009 |
| Procurement Staff: | Margaret Stenz |
Instructions: Offerors must use this Pricing Submittal Sheet to submit pricing.
Be advised that altering the pricing submittal sheet or taking exceptions to any portion of the solicitation may jeopardize acceptance of your Offer.
The quantities noted below are estimates and not a guarantee of actual volume. The City does not guarantee the purchase of the quantities listed, actual purchases may be more or less. Quantities are provided as a guide based on historical or anticipated usage. Order quantities will be as-needed and specified by the City for each order.
A bid of "0" (zero) will be interpreted by the City as a no-charge (free) item and the City will not expect to pay for that item. A bid of "no bid" or no response (space left blank) will be interpreted by the City that the Offeror does not wish to bid on that item. Be advised, a "no bid" or no response may be considered as non-responsive and may result in disqualification of the bid.
Prices offered on the Pricing Submittal Sheet shall be all inclusive of fees not expressly allowed in the scope of work. The Offeror shall not charge separately for administrative, overhead, per diem, and shipping or transportation costs (travel time, fuel surcharges, mileage, stop-fee, etc.) to deliver services or items to the Austin, Texas area. The Offeror shall provide all tools, labor, travel, and equipment necessary to perform the services required under this contract.
After bid opening, all bids on the Price Sheet shall be checked for correctness of mathematical calculations. A discrepancy between a unit price and the extended price shall be resolved by accepting the unit price as correct.
The City reserves the right to award a single contract based on overall low cost or multiple awards based on individual or categories/groups of specific line items, cost, or any criteria or combination deemed most advantageous to the City.
| CATEGORY 1 - HOURLY LABOR RATE | ||||
| ITEM NO. | ITEM DESCRIPTION | UNIT OF MEASURE | ESTIMATED ANNUAL QUANTITY | UNIT PRICE |
(EACH)*
| *Unit price should be no more than 4 decimal places | EXTENDED PRICE | |||||
| 1.1 | Grading and Leveling Infields | Sq Ft | 64,000 | $0.00 | $0.00 | |
| 1.2 | Top Dressing | Sq Ft | 1,000,000 | $0.00 | $0.00 | |
| 1.3 | Herbicide / Pesticide Application | Sq Ft | 1,000,000 | $0.00 | $0.00 | |
| 1.4 | Fertilizer Application | Sq Ft | 1,000,000 | $0.00 | $0.00 | |
| 1.5 | Aeration | Sq Ft | 1,000,000 | $0.00 | $0.00 | |
| 1.6 | Overseeding | Sq Ft | 1,000,000 | $0.00 | $0.00 | |
| TOTAL FOR CATEGORY 1 = | $0.00 |
CATEGORY 2 - NON-SPECIFIED SERVICES (Pricing for this Category will not be used to determine award.)
Please list any additional related services your Company can offer the City along with an associated labor rate, discount off retail price or mark-up to costs for the listed services. Information in this Category will not be evaluated, and the City does not guarantee the purchase of any additional services. Revisions to the prices may only be adjusted using the Published Price Lists provision in Section 0400. Please include additional pages as necessary.
| ITEM NO. | ITEM DESCRIPTION | UNIT OF MEASURE | UNIT PRICE |
| 2.1 | General Services Labor Rate | Hour | |
| 2.2 | Add other | ||
| 2.3 | Add other | ||
| 2.4 | Add other |
| COMPANY NAME: |
| EMAIL ADDRESS: |
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