IFB_8600_MAS1009_ADD_1_v1.docx

This is a Solicitation Addendum No. 1 issued by the City of Austin, Texas, Central Procurement Office for Invitation for Bid (IFB) 8600 MAS1009 regarding athletic fields maintenance and renovation services. The solicitation seeks sealed bids for maintenance services covering 16 sports fields (baseball, softball, soccer, and multipurpose) across 11 recreation centers totaling 997,650 square feet. The pre-offer meeting was held on June 23, 2026, at 1:00 PM CT via Microsoft Teams with no attendees present. Written questions were due June 30, 2026, at 5:00 PM CT. Bids are due July 14, 2026, at 2:00 PM CT. The contract commences upon execution with optional extensions at the City's sole discretion and a holdover period not to exceed 180 calendar days. Offerors must acknowledge receipt of this addendum by returning one signed copy with their bid response prior to the solicitation closing date; failure to do so may result in rejection of the offer.

The scope of work includes turf and infield maintenance encompassing grading, clay and top-dressing application, field leveling, weed and pest control, fertilizer application, aeration, and reseeding. Bidders must demonstrate a minimum of three years' experience in grounds or sports field maintenance on similar-scale projects and employ personnel holding valid Texas Department of Agriculture pesticide applicator licenses. All pesticide applications must comply with the City's Integrated Pest Management Program with required documentation and 24-hour notification to adjacent schools and community facilities. Prices are fixed for the first 12 months with potential adjustments thereafter based on the Consumer Price Index for Gardening and Lawncare Services. Local and small businesses receive a 5% bid discount for bids up to $500,000 and 3% for bids between $500,000 and $50 million. Contractors must comply with the City's Living Wage Program, wage theft ordinances, and provide three verifiable references demonstrating similar service delivery within the past five years. Subcontractors must comply with M/WBE Procurement Program procedures, though no specific subcontracting goals apply.