RFP Elevator and Escalator Maintenance and Repair

The City of Arlington, Texas, in Tarrant County, seeks to establish an annual requirements contract for high-performance cold patch asphalt material suitable for pothole repair through this solicitation posted on April 29, 2026, with a bid due date of May 21, 2026. The procurement requires bituminous patching material capable of application in air temperatures ranging from -15°F to 100°F while maintaining flexibility and cohesiveness, with performance in damp or wet conditions. Acceptable brands include UPM, Sakrete, E-Z Street, and SPM, and the material must comprise crushed limestone aggregate with a maximum particle size of 12.5 millimeters combined with liquid asphalt blended from AC-5, AC-10, or AC-20 base stock in a composition of 93.5 to 95.0 percent aggregate and 5.0 to 6.5 percent bituminous material. The supplier must guarantee that patching material remains workable in uncovered stockpiles for 12 months and that repaired potholes exhibit no significant shoving, rutting, tracking, or unraveling within 12 months of repair, with deficient materials to be removed and replaced within 15 days of written notification. Vendors must submit responses electronically through the Bonfire Portal prior to the May 21, 2026, close date, provide at least three customer references demonstrating relevant experience, complete a Conflict of Interest Questionnaire, and submit an Authorized Signature and Contact Details form. The City will award contracts to the responsive and responsible bidder offering the lowest price, reserves the right to award to single or multiple vendors, and may designate primary and secondary vendors or joint awards as deemed advantageous; the initial contract term is one year with potential renewal for two additional one-year periods, provided price increases do not exceed the Consumer Price Index for the previous twelve months.

The solicitation documents provided do not specify set-asides for disadvantaged enterprises, small businesses, or other protected classifications, and no restrictions on respondent types are indicated beyond standard compliance requirements including non-discrimination provisions, Immigration Nationality Act certification, and Americans with Disabilities Act adherence. No incumbent vendors or current contractors are identified in the available documentation. All pricing must be firm-fixed, quoted in United States dollars, and include all associated costs such as handling, delivery, and fuel charges on an FOB Destination, Freight Prepaid and Allowed basis. Bidders must maintain required licenses and certifications, register for direct deposit payments, and submit invoices on a Net 30 Days payment term in accordance with the Texas Prompt Payment Act. The solicitation documents do not disclose estimated contract values, budget ranges, or anticipated purchase quantities, leaving the financial scope of the annual requirements contract unspecified in the available materials. Protests of award recommendations must be submitted in writing to the Procurement Manager within five business days of the award recommendation posting and must include specific information regarding the legal basis for the protest and supporting documentation.