Alternative Dispute Resolution Mediator Panel

The Nevada State Purchasing Division, specifically the Real Estate Division's Office of the Ombudsman for Common-Interest Communities and Condominium Hotels, is seeking to establish an Alternative Dispute Resolution (ADR) Mediator Panel through Request for Qualifications (RFQ) Number 74BAI-S3523. The procurement aims to select multiple qualified mediators to provide mediation/referee services for claims involving residential property associations, focusing on disputes related to covenant interpretations, assessment procedures, and association bylaws. Qualified vendors must submit a complete Application Packet through nevadaepro.com and meet specific criteria, including being registered on nevadaepro.com, holding an active Nevada business license, and being registered in sam.gov. The evaluation will be conducted using a PASS/FAIL methodology, assessing turn-around time, mediation service expertise, and conformance with RFQ terms. The solicitation was released on 10/14/2025, with submissions due by 11/03/2025, and the anticipated contract term is four years, subject to Board of Examiners approval. Mediators will be expected to conduct mediation sessions not exceeding 3 hours, complete assignments within 60 days of claim filing, and be available for up to 4 hours of annual instruction.

The procurement does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. Vendors must provide confidential business information, including Dun and Bradstreet numbers and financial statements from the past two years, and disclose potential conflicts of interest. The state mandates that vendors cannot boycott Israel and must agree to standard form contract terms, including specific indemnification and liability clauses. Mediators will be compensated at a maximum rate of $167.00 per hour, with an initial 3-hour mediation session capped at $500.00, and potential hourly extensions at $200.00 if all parties agree. The state may provide a subsidy of up to $500 per mediation assignment, with $250 allocated per party. Insurance requirements are comprehensive, mandating minimum coverage levels such as $100,000 for Employers' Liability, $1,000,000 for Professional Liability, and $2,000,000 annual aggregate, with insurers required to be Nevada-licensed and have an A.M. Best rating of at least A-VII. The program does not guarantee a minimum volume of services and seeks to contract with experienced mediators who can meet the agency's diverse needs.