74BAI-S3523 Q and A.xlsx

This is a Bid Questions and Answers document for Request for Qualifications (RFQ) Number 74BAI-S3523, issued by the Nevada State Purchasing Division's Real Estate Division, Office of the Ombudsman for Common-Interest Communities and Condominium Hotels. The solicitation seeks to establish an Alternative Dispute Resolution (ADR) Mediator Panel to provide mediation and referee services for disputes involving residential property associations, including conflicts over covenant interpretations, assessment procedures, and association bylaws. The solicitation was released on October 14, 2025, with submissions due by November 3, 2025. Applications must be submitted through nevadaepro.com and must include a complete Application Packet. The anticipated contract term is four years, subject to Board of Examiners approval. Mediators will be expected to conduct mediation sessions not exceeding three hours, complete assignments within 60 days of claim filing, and be available for up to four hours of annual instruction.

The Q&A document addresses applicant inquiries regarding required forms for submission. The questions indicate that applicants downloaded four attachments from the solicitation but did not locate the required forms, prompting clarification that forms would be added to the solicitation as attachments. Qualified mediators will be compensated at a maximum rate of $167.00 per hour, with an initial three-hour mediation session capped at $500.00 and potential hourly extensions at $200.00 if all parties agree. The state may provide a subsidy of up to $500 per mediation assignment, with $250 allocated per party. Vendors must meet specific prerequisites including registration on nevadaepro.com, an active Nevada business license, and sam.gov registration. Insurance requirements mandate minimum coverage of $100,000 for Employers' Liability, $1,000,000 for Professional Liability, and $2,000,000 annual aggregate, with insurers Nevada-licensed and rated at least A-VII by A.M. Best. The program does not guarantee a minimum volume of services.