Airport Parking Management and Revenue Control Equipment

The Melbourne Airport Authority is soliciting sealed proposals for Parking Lot Operator Services at the Melbourne Orlando International Airport through RFP 2025-1009. The procurement seeks a comprehensive parking management solution that includes access control, revenue collection, customer service, and real-time reporting capabilities using state-of-the-art equipment and cloud-based software. Proposers must provide services for both public and employee parking facilities, with a mandatory requirement to complete system installation and become operational by May 1, 2026. The evaluation criteria for this opportunity follows a 100-point weighted scoring system: Proposed Management Plan and Team (15 points), Capabilities, Funding and Expertise (20 points), Technology and Equipment (25 points), References (10 points), and Management Fee and Budget (30 points). Key dates include a mandatory pre-proposal meeting on October 22, 2025, written questions due by October 27, 2025, and sealed proposals due on November 6, 2025 at 3:00 PM EST. Qualified proposers must submit both hard copy and electronic formats of their proposals to the Melbourne Airport Authority Offices.

The RFP does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. The incumbent parking operator is Republic Parking, and the current DataPark system is nearing end-of-life and will require replacement. The base contract term is five years, commencing February 1, 2026 and expiring January 31, 2031, with one optional five-year renewal period. Proposers must provide a $5,000 proposal guarantee and post a $250,000 performance bond. Historical parking revenue data indicates gross revenues of $2,184,932 from 71,965 tickets in 2024, with current authorized reimbursable expenses of approximately $288,619 annually. The RFP allows for two potential capital investment approaches: Authority-funded equipment and software, or operator-funded capital with ten-year amortization at five percent interest. The incumbent management fee is $50,500 annually, and all management fees must include corporate overhead and profit with no separate charges to customers without prior Authority written approval.