RFP_2025-1009_Parking_Operator_Services_Addendum_2.pdf

This addendum document pertains to the Melbourne Airport Authority's Request for Proposal 2025-1009 for Parking Lot Operator Services at Melbourne Orlando International Airport in Florida. The RFP solicits comprehensive parking management services including access control, revenue collection, customer service, and real-time reporting capabilities. Proposers must provide services for both public and employee parking facilities using state-of-the-art equipment and cloud-based software. A mandatory pre-proposal meeting is scheduled for October 22, 2025, with written questions due by October 27, 2025. Sealed proposals are due on November 6, 2025, at 3:00 PM EST, submitted in both hard copy and electronic formats to the Melbourne Airport Authority Offices at One Air Terminal Parkway, Suite 220, Melbourne, Florida 32901. The selected contractor must complete system installation and become operational by May 1, 2026. The base contract term is five years, commencing February 1, 2026, and expiring January 31, 2031, with one optional five-year renewal period.

Evaluation follows a 100-point weighted scoring system: Proposed Management Plan and Team (15 points), Capabilities, Funding and Expertise (20 points), Technology and Equipment (25 points), References (10 points), and Management Fee and Budget (30 points). Proposers must submit a $5,000 proposal guarantee and post a $250,000 performance bond. The incumbent operator is Republic Parking, which currently manages the facility using the DataPark system nearing end-of-life. Historical 2024 parking revenue totaled $2,184,932 from 71,965 tickets, with authorized reimbursable expenses of approximately $288,619 annually. The incumbent management fee is $50,500 annually. The RFP permits two capital investment approaches: Authority-funded equipment and software, or operator-funded capital with ten-year amortization at five percent interest. All management fees must include corporate overhead and profit with no separate customer charges without prior Authority written approval. The RFP contains no explicit set-aside designations for disadvantaged enterprises.