RFP_2025-1009_Airport_Parking_Selection_Committee_Shortlist_Intent_to_Award.pdf

This is an Intent to Award document related to RFP 2025-1009 for Parking Lot Operator Services issued by the Melbourne Airport Authority (dba Melbourne Orlando International Airport) in Melbourne, Florida. The procurement seeks a comprehensive parking management solution encompassing access control, revenue collection, customer service, and real-time reporting capabilities using state-of-the-art equipment and cloud-based software for both public and employee parking facilities. A mandatory pre-proposal meeting was held on October 22, 2025, with written questions due by October 27, 2025, and sealed proposals due November 6, 2025 at 3:00 PM EST. The base contract term commences February 1, 2026 and expires January 31, 2031 (five years), with one optional five-year renewal period. System installation and full operational status must be achieved by May 1, 2026. Evaluation follows a 100-point weighted scoring system: Proposed Management Plan and Team (15 points), Capabilities, Funding and Expertise (20 points), Technology and Equipment (25 points), References (10 points), and Management Fee and Budget (30 points).

The incumbent operator is Republic Parking, with a current management fee of $50,500 annually. Historical 2024 parking revenue totaled $2,184,932 from 71,965 tickets, with authorized reimbursable expenses of approximately $288,619 annually. The RFP offers two capital investment approaches: Authority-funded equipment and software, or operator-funded capital with ten-year amortization at five percent interest. Proposers must submit a $5,000 proposal guarantee and post a $250,000 performance bond. All management fees must include corporate overhead and profit with no separate customer charges without prior written Authority approval. The RFP contains no explicit set-aside designations or restrictions for disadvantaged enterprises. The current DataPark system is nearing end-of-life and requires replacement.