RFP_2025-1009_Airport_Parking_Selection_Committee_Meeting_Notice.pdf

This is a Selection Committee Meeting Notice issued by the Melbourne Airport Authority (MAA) in Melbourne, Florida, announcing the evaluation of proposals for Airport Parking Management and Revenue Control Equipment under RFP 2025-1009. The Authority is seeking a comprehensive parking management solution encompassing access control, revenue collection, customer service, and real-time reporting capabilities using state-of-the-art equipment and cloud-based software for both public and employee parking facilities at Melbourne Orlando International Airport. The sealed proposal deadline was November 6, 2025 at 3:00 PM EST, with a mandatory pre-proposal meeting held on October 22, 2025 and written questions due by October 27, 2025. The Selection Committee Meeting to evaluate received proposals is scheduled for Friday, November 21, 2025 at 12:00 PM EST at the airport's Board Conference Room on the 2nd Floor. The contract term is five years commencing February 1, 2026 and expiring January 31, 2031, with one optional five-year renewal period. System installation and operational readiness must be completed by May 1, 2026.

The evaluation criteria follows a 100-point weighted scoring system prioritizing Management Plan and Team (15 points), Capabilities, Funding and Expertise (20 points), Technology and Equipment (25 points), References (10 points), and Management Fee and Budget (30 points). The incumbent operator is Republic Parking, with historical 2024 parking revenue of $2,184,932 from 71,965 tickets and current authorized reimbursable expenses of approximately $288,619 annually. The incumbent management fee is $50,500 annually. Proposers must submit a $5,000 proposal guarantee and post a $250,000 performance bond. The RFP permits two capital investment approaches: Authority-funded equipment and software, or operator-funded capital with ten-year amortization at five percent interest. The current DataPark system is nearing end-of-life and requires replacement. No explicit set-aside designations or restrictions for disadvantaged enterprises are specified in the procurement.