Scdjj promotional items

The South Carolina Department of Juvenile Justice (SCDJJ) has issued a solicitation in Richland County for a comprehensive promotional items contract. The procurement seeks unit pricing for 14 distinct promotional products, including clear stadium bags, drawstring bags, collapsible fans, fanny packs, folders, hand sanitizers, hot/cold packs, lanyards, magnet clips, stylus pens, phone stands, reusable bags, and stress balls. Estimated quantities range from 500 to 15,000 units per item, with these numbers representing potential usage over a five-year contract period consisting of one base year and four optional renewal years. The solicitation requires vendors to provide detailed product specifications, including color requirements (primarily navy blue/white), and custom logo imprinting using specific SCDJJ brand guidelines. Key submission deadlines include a pre-bid conference held on January 21, 2025, via Microsoft Teams, with questions due by February 5, 2025, and final offers due by March 3, 2025, at 3:00 PM. Vendors must submit offers online through www.procurement.sc.gov and are required to provide free product samples for evaluation prior to the bid opening. Delivery of ordered items must occur within 30 business days of purchase order receipt, with potential deliveries to multiple SCDJJ locations in Columbia, SC.

The solicitation includes specific provisions for South Carolina vendor preferences, allowing advantages for in-state vendors, those using in-state subcontractors, and vendors selling South Carolina or US-made end products under Section 11-35-1524 of the SC Procurement Code. Preferences can be claimed on a line-item basis and must be specifically documented by vendors. The contract will be payable via South Carolina Purchasing Card (Visa) with no additional charges, and while specific contract value is not explicitly stated, the multi-year structure and broad range of promotional items suggest a potentially significant procurement opportunity. Vendors must comply with state tax withholding requirements, including a mandatory 2% withholding for nonresident contractors performing services in South Carolina. The procurement allows for potential price adjustments during renewal terms with 90 days' advance notice, though pricing remains fixed during the initial contract year. While no specific set-aside designations for disadvantaged businesses are explicitly mentioned, the extensive preference provisions suggest a commitment to supporting local and state-based vendors.