26-010-LH Paving The Way Project 2 (IFB) (10/2/25)

The Macon-Bibb County Board of Commissioners issued an Invitation for Bids (IFB #26-010-LH) for the Paving The Way Project-2, a comprehensive roadway repair and resurfacing initiative for the Macon-Bibb County Engineering Department. The project encompasses approximately 6.81 miles of roadway improvements across 12 distinct road segments, including Mount Pleasant Church Road, Knoxville Road, and multiple sections of Napier Avenue. Key deliverables include milling of 9,557.9 tons of existing asphalt, bituminous tack application of 6,951.19 gallons, roadway patching of 11,585.31 square yards, installation of 12.5 mm and 9.5 mm Superpave asphalt totaling 9,557.9 tons, adjustment of 105 sewer and storm manholes and 97 water valve risers, installation of 7 traffic signal loops, and comprehensive road markings consisting of 119,674 linear feet of striping, 337 linear feet of painted crosswalks, 202 linear feet of painted stop bars, and 339 linear feet of hatching, along with 7.89 miles of grassed shoulder clipping. The contract period is 150 calendar days from receipt of the Notice to Proceed, with work commencing within 10 calendar days of notification. Sealed bids (one original and one Flash Drive) were due by 12:00 noon on Thursday, October 2, 2025, at the Macon-Bibb City Hall Procurement Department, Suite 308, 700 Poplar Street, Macon, Georgia 31201, with public opening scheduled for 2:00 p.m. the same day. A non-mandatory pre-bid conference was held on September 10, 2025, at 10:00 a.m., with a deadline for question submission of September 12, 2025, at 3:00 p.m. Eastern Time. Evaluation criteria were based on the lowest responsive total bid price, with successful bidders required to maintain a one-year warranty on all labor and workmanship from project completion and comply with the Georgia Security and Immigration Compliance Act (E-Verify).

The solicitation actively encouraged participation by Minority, Women-Owned, and Disadvantaged Business Enterprises (M/W/DBE), with respondents expected to utilize M/W/DBE subcontractors where feasible and submit quarterly subcontractor participation reports to the Macon-Bibb County Office of Small Business Affairs; Charise Stephens, Director of Small Business Affairs, provided assistance at (478) 300-2297 or Cstephens2@maconbibb.us. All bidders were required to submit comprehensive documentation including a Bidder Qualification Form, subcontractor lists, minority participation goals, Financial & Legal Stability Statements, Insurability Statements, debarment certifications, non-collusion affidavits, vendor applications, IRS Form W-9, and E-Verify affidavits. Bidders were required to post a bid bond equal to five percent of the total base bid, and upon award, provide both a Performance Bond and Payment Bond each in the amount of 100 percent of the contract price, with surety companies rated B+ or better by A.M. Best Company and licensed in Georgia. Required insurance included Workers' Compensation (statutory), General Liability of $1,000,000 combined single limit with a maximum deductible of $5,000, and Automobile Liability of $1,000,000 combined single limit with a maximum deductible of $5,000, with a 10 percent retainage withheld from each payment and liquidated damages of $75 per day assessed for delays beyond the completion date. Three bids were received on October 2, 2025, with the contract ultimately awarded to McLeroy Inc. (Local Non-Minority Owned Business) in the amount of $1,840,490.85, representing the lowest responsive bid; other bids received were Professional Paving Services at $1,994,911.68 and Reeves at $2,126,292.65. An addendum to the original solicitation provided flexibility to add additional roads to the project scope if the awarded bid came in under the budgeted amount, with awarded funds available up to the full budgeted capacity.