12-04 - SCOPE - Expo AV Upgrades.pdf

4 – Scope – CMAR/ GC Page 1 of 3 Form rev. 01/2024

4 – Scope of Services for GC

All services provided are to be performed in conjunction with the A/E and County.

Architects and Engineers (A/E) Before selecting GC, County has selected and designated an A/E who shall prepare the construction documents for the Project and who has full responsibility for complying with, the laws relating to architectural and engineering services in Texas including, but not limited to the Texas Engineering Practice Act (Occupations Code Chapters 1001 and 1051), as applicable.

Personnel Respondent shall maintain a staff of properly trained and experienced personnel to ensure satisfactory performance under this Contract.

- Respondent shall assign to County a designated representative who will be responsible for the coordination and administration of County's requirements.

- County will insist that the superintendent be on the job full time (all day/all working days) from the start of construction through substantial completion. After substantial completion, on-site respondent supervision will be required at any time work is under way at the site.

Project Execution Except as otherwise set forth in the Contract between County and GC and other Contract Documents, County shall provide or contract for, independently of GC, the inspection services, the testing of construction materials engineering, and the verification testing services necessary for acceptance of the facility by County.

Construction Cost

- Complete accounting records of work performed on the Project

- Review all pay requests and process for payment through A/E

- Review and prepare summary application for payment based on the Contractors' Certificate of

Payment and material vendors' invoicing

- Coordinate change orders, verify subcontractors' estimates as reasonable and accurate, secure County's approval before change order work is completed

- Provide all necessary materials, facilities, and ancillary services (such as cleanup) necessary for provision of the Services not being provided by the subcontractor(s) when necessary for the performance of the Services during construction and for completion of the construction

Construction Scheduling

- Review County's anticipated opening date and develop project schedule

- Sequence schedule to support contract documents and opening date and recommend any necessary corrective actions

4 – Scope – CMAR/ GC Page 2 of 3

- Attend milestone review meetings with County and Project team immediately before commencing each Project phase

- At the milestone review meetings, assist County in identifying goals for the upcoming work, examine the performance of the Project team against the goals in the preceding phase, and propose corrective measures as necessary or appropriate.

- Coordinate and expedite the ordering and delivery of materials, especially those requiring a long lead time

Construction Administration

- Provide on-site job trailer, temporary fencing, temporary utilities, and other services as appropriate

- Schedule, conduct, and report with the A/E on weekly meetings with subcontractors

- Require safety programs and certificates of insurance from subcontractors

- Monitor and supervise safety programs of subcontractors and verify compliance with laws and regulations

- Coordinate interpretation of the meaning and intent of drawing and specification and assist in resolution of questions

- Review all shop drawings and submittals from subcontractors

- Keep records of all documents at the job site, including red-line changes

- Administer construction contracts prepared by County

- Coordinate necessary testing services

- Record progress of Project

Fulltime Onsite Supervision

- Experienced Construction Field Superintendent on site daily, every workday, to monitor work and progress of the Project

- Manage subcontractor performance

- Monitor and enforce County construction conditions

- Visual inspections of workmanship and special inspections as needed to verify quality of work, and maintenance to specifications

- Written progress reports to County and A/E submitted weekly during contractor meetings

- Arrange for delivery and storage of all material purchased by County

- Coordinate contract scheduling, monitor contractor labor force, verify delivery of contractor materials

Disputes and Resolution

- Assist County and A/E with review and management of claims

- Mediate conflicts between Contractor and County, if necessary

- Mediate conflicts between A/E and County, if necessary

Project Close Out

- Supervise subcontractors' final testing and start-up of utilities, operations systems and equipment

4 – Scope – CMAR/ GC Page 3 of 3

- Walk through and prepare "punch list" with County, A/E and consulting engineers

- Participate in final inspection with County and A/E

- Prepare equipment operational manuals and provide preventive maintenance plan

- Verify appropriate training and in-service has been provided by subcontractors for County

- Supervise completion of punch list items

- Compile all product data, samples, warranties, owner manuals, red line drawings, keys, maintenance stock, extra materials, and other information or materials to be provided to County

- Coordinate Project substantial completion and final payments with A/E and County

Plans, Drawings, and Specifications Attached below:

Williamson County Expo Center

- AV Upgrade

TABLE OF CONTENTS 08-26-2025

TABLE OF CONTENTS

DIVISION 01 - GENERAL REQUIREMENTS

01 10 00 Summary 01 20 00 Price and Payment Procedures 01 25 00 Substitution and Product Options 01 30 00 Administrative Requirements 01 32 16 Construction Progress Schedule 01 33 00 Submittal Procedures 01 40 00 Quality Requirements 01 50 00 Temporary Facilities and Controls 01 60 00 Product Requirements 01 70 00 Execution And Closeout Requirements

DIVISION 26 - ELECTRICAL

26 02 00 Basic Materials and Methods for Electrical 26 03 13 Electrical Demolition for Remodeling 26 05 19 Wire, Cable and Related Materials 26 05 26 Grounding 26 05 33 Raceways 26 27 26 Wiring Devices 26 28 13 Fuses 26 29 26 Miscellaneous Electrical Controls and Wiring 26 51 19 Lighting Fixtures – Light Emitting Diode (LED)

DIVISION 27 - COMMUNICATIONS

27 02 00 Basic Materials and Methods for Communications Systems 27 05 28 Pathways for Communications Systems 27 15 00 Communications Horizontal Cabling 27 41 16 Integrated Audio-Video System and Equipment

END OF SECTION

08/26/2025

Williamson County Expo Center - AV Upgrade 01 10 00 - 1 Summary

SECTION 01 10 00

SUMMARY

PART 1 - GENERAL

1.1 PROJECT IDENTIFICATION WILLIAMSON COUNTY

A. Facility and Project Scope identified in Contract.

1.2 WORK BY OWNER

A. Concurrent work by Owner or others: Owner reserves the right to conduct minor work with his own forces or separate contractors during the construction. Work will be coordinated with the contractor along the general demarcation line shown on the civil drawings.

1.3 OWNER SUPPLIED PRODUCTS

A. Owner will arrange for and deliver Owner-furnished items.

B. Owner will arrange and pay for delivery of Owner-furnished items according to Contractor's Construction Schedule.

C. If Owner-furnished items are damaged, defective, or missing, Owner will arrange for replacement.

D. Owner will furnish Contractor the earliest possible delivery date for Owner- furnished products. Using Owner-furnished earliest possible delivery dates, Contractor shall designate delivery dates of Owner-furnished items in Contractor's Construction Schedule.

E. Contractor shall review Shop Drawings, Product Data, and Samples and return them to Architect noting discrepancies or anticipated problems in use of product.

F. If Owner-furnished items are damaged as a result of Contractor's operations, Contractor shall repair or replace them.

1.4 CONTRACTOR'S USE OF SITE AND PREMISES

A. Access to Site: Contractor will have unrestricted access to site. Contractor shall have full use of premises for construction operations, including use of Project site, during construction period. Contractor's use of premises is limited only by Owner's right to perform work or to retain other contractors on portions of Project.

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1.5 SPECIFICATION CONVENTIONS

A. These specifications are written in imperative mood and streamlined form. This imperative language is directed to the Contractor, unless specifically noted otherwise.

The words “shall be” are included by inference where a colon (:) is used

1. within sentences or phrases. Except where specifically intended otherwise, the subject of all imperative statements is the Contractor. For example, 'Provide tile' means 'Contractor shall provide tile.'

1.6 CONTRACTOR

A. Permits and Fees: Apply for, obtain, and pay for permits, if applicable, fees, and utility company back charges required to perform the work. Contractor is responsible for contacting the local service providers (municipality, water, electric, and communications). Refer to plans for additional information. All inspections at site will be conducted by County and other Authorities Having Jurisdiction staff.

B. Codes: Comply with applicable codes and regulations indicated on coversheet of Construction Drawings. Submit copies of inspection reports, notices, and similar communications to Owner.

C. Dimensions: Verify dimensions indicated on drawings with field dimensions before fabrication or ordering of materials. Do not scale drawings.

D. Existing Conditions: Notify Owner of existing conditions differing from those indicated on the drawings. Do not remove or alter structural components without prior written approval of the Architect.

E. Coordination:

1. Coordinate the work of all trades.

2. Prepare coordination drawings for areas above ceilings where close tolerances are required between building elements and mechanical and electrical work.

3. Verify location of utilities and existing conditions prior to beginning work.

F. Installation Requirements, General:

1. Inspect substrates and report unsatisfactory conditions in writing.

2. Do not proceed until unsatisfactory conditions have been corrected.

3. Take field measurements prior to fabrication where practical. Form to required shapes and sizes with true edges, lines and angles. Provide inserts and templates as needed for work of other trades.

4. Install materials in accordance with Manufacturer’s instructions and approved submittals.

5. Install materials in proper relation with adjacent construction and with proper appearance.

6. Restore units damaged during installation. Replace units which cannot be restored at no additional expense to the Owner.

7. Refer to additional installation requirements and tolerances specified under individual specification sections.

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G. Definitions:

1. Provide: Furnish and install, complete with all necessary accessories, ready for intended use. Pay for all related costs.

2. Reviewed: Review of items submitted. Not a limitation or release for compliance with the Contract Documents or regulatory requirements.

a. Refer to limitations of 'Reviewed' in General and Supplementary Conditions.

H. Intent: Drawings and specifications are intended to provide the basis for proper completion of the work suitable for the intended use. Anything not expressly set forth, but which is reasonable implied or necessary for proper performance of the project shall be included.

PART 2 - PRODUCTS (NOT USED)

PART 3 - EXECUTION (NOT USED)

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SECTION 01 20 00

PRICE AND PAYMENT PROCEDURES

PART 1 GENERAL

1.1 SCHEDULE OF VALUES

A. Submit printed schedule on Owner provide form or electronic media.

B. Coordination: Coordinate preparation of the Schedule of Values with preparation of Contractor's Construction Schedule.

1. Correlate line items in the Schedule of Values with other required administrative forms and schedules, including the following:

a. Application for Payment forms with Continuation Sheets

b. Submittals Schedule

c. Contractor's Construction Schedule

2. Submit the Schedule of Values to the County Architect in duplicate no later than seven days before the date scheduled for submittal of initial Applications for Payment.

C. Format and Content: Use the Project Manual table of contents as a guide to establish line items for the Schedule of Values. Provide at least one line item for each Specification Section. Identify separately site mobilization, bonds and insurance, and a breakdown of the General Contractors general conditions.

1. Identification: Include the following Project identification on the Schedule of Values:

a. Project name and location

b. Name of County Architect

c. Williamson County (“Wilco”) project number

d. Contractor's name and address

e. Date of submittal

2. Arrange the Schedule of Values in tabular form with separate columns to indicate the following for each item listed:

a. Related Specification Section or Division

b. Description of the Work

c. Change Orders (numbers) that affect value

d. Allowances (numbers) per bid proposal

e. Dollar value

1) Percentage of the Contract Sum to nearest one-hundredth percent, adjusted to total 100 percent

3. Provide a breakdown of the Contract Sum (labor & materials) in enough detail to facilitate continued evaluation of Applications for Payment and progress reports.

Coordinate with the Project Manual table of contents. Provide several line items for principal subcontract amounts, where appropriate.

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4. Round amounts to nearest whole dollar; total shall equal the Contract Sum.

5. Provide a separate line item in the Schedule of Values for each part of the Work where Applications for Payment may include materials or equipment purchased or fabricated and stored, but not yet installed.

a. Differentiate between items stored on-site and items stored off-site. If specified, include evidence of insurance or bonded warehousing.

6. Provide separate line items in the Schedule of Values for initial cost of materials, for each subsequent stage of completion, and for total installed value of that part of the Work.

7. Provide separate line items in the Schedule of Values for each Allowance per bid proposal.

8. Each item in the Schedule of Values and Applications for Payment shall be complete. Include total cost and proportionate share of general overhead and profit for each item.

a. Temporary facilities and other major cost items that are not direct cost of actual work-in-place may be shown either as separate line items in the Schedule of Values or distributed as general overhead expense, at Contractor's option.

9. Schedule Updating: Update and resubmit the Schedule of Values before the next Applications for Payment when Change Orders or Construction Change Directives result in a change in the Contract Sum.

10. Provide any additional information as set forth in the UGC.

1.2 APPLICATIONS FOR PAYMENT

A. Submit two copies of each application to County Architect for review, 7 days prior to Payment Application Time.

B. Each monthly Application for Payment shall be consistent with previous applications and payments as certified by Williamson County Project Manager, County Architect, Williamson County Senior Director and paid for by Owner.

1. Initial Application for Payment, Application for Payment at Substantial Completion, and final Application for Payment require additional documentation.

C. Payment Application Times: The date for each progress payment is indicated in the Agreement between Owner and Contractor. The period of construction Work covered by each Application for Payment is the period indicated in the Agreement.

D. Payment Application Forms: Use forms provided by Williamson County for Applications for Payment.

E. Application Preparation: Complete every entry on form. County Architect and Williamson County Project Manager will return incomplete applications without action.

1. Entries shall match data on the Schedule of Values. Use updated schedule if revisions were made.

2. Include amounts of Change Orders approved before last day of construction period covered by application.

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3. Submit Contractor’s Affidavit of Payment of Debts and Claims – Monthly Progress Payment

4. Submit updated two construction schedules with each Application for Payment.

F. Transmittal: Submit 5 signed original copies of each Application for Payment to County Architect by a method ensuring receipt within 24 hours.

1. Transmit each copy with a transmittal form listing attachments and recording appropriate information about application.

G. Initial Application for Payment: Administrative actions and submittals that must precede or coincide with submittal of first Application for Payment include the following:

1. List of subcontractors

2. Schedule of Values

3. Contractor's Construction Schedule

4. Products list

5. Schedule of unit prices

6. Submittals Schedule

7. Copies of authorizations and licenses from authorities having jurisdiction for performance of the Work

H. Application for Payment at Substantial Completion: After issuing the Certificate of Substantial Completion, submit an Application for Payment for portion of the Work claimed as substantially complete.

1. Include documentation supporting claim that the Work is substantially complete and a statement showing an accounting of changes to the Contract Sum.

2. This application shall reflect Certificates of Partial Substantial Completion issued previously for Owner occupancy of designated portions of the Work.

I. Final Payment Application: Submit final Application for Payment with releases and supporting documentation not previously submitted and accepted, including, but not limited, to the following:

1. Updated final statement, accounting for final changes to the Contract Sum

2. Owner provided document, "Contractor's Affidavit of Payment of Debts and Claims

–Final Payment"

3. Owner provided document, "Consent of Surety to Final Payment"

4. Evidence that claims have been settled

5. Final liquidated damages settlement statement if applicable.

6. Buy America form D-9-USA 1 or it equivalent.

7. If required, a close-out Change Order.

8. Provide any additional information as set forth in UGC.

J. Substantiating Data: When County Architect/Engineer requires substantiating information, submit data justifying dollar amounts in question. Include the following with Application for Payment:

1. Affidavits attesting to off-site stored products.

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2. Construction progress schedules, revised and current.

1.3 CHANGE PROCEDURES

A. Submittals: Submit name of individual authorized to receive change documents, and be responsible for informing others in Contractor's employ or Subcontractors of changes to the Work.

B. The County Architect/Engineer will advise of minor changes in the Work not involving adjustment to Contract Sum/Price or Contract Time by issuing supplemental instructions.

C. Owner-Initiated Proposal Requests: County Architect will issue a detailed description of proposed changes in the Work that may require adjustment to the Contract Sum or

1. the Contract Time. If necessary, the description will include supplemental or revised Drawings and Specifications.

2. Proposal Requests issued by County Architect are for information only. Do not consider them instructions either to stop work in progress or to execute the proposed change.

3. Within 10 days after receipt of Proposal Request, submit a quotation estimating cost adjustments to the Contract Sum and the Contract Time necessary to execute the change.

a. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

b. Indicate applicable delivery charges, equipment rental, and amounts of trade discounts.

c. Include costs of labor and supervision directly attributable to the change.

d. Include an updated Contractor's Construction Schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

D. Contractor-Initiated Proposals: If latent or unforeseen conditions require modifications to the Contract, Contractor may propose changes by submitting a request for a change to County Architect.

1. Include a statement outlining reasons for the change and the effect of the change on the Work. Provide a complete description of the proposed change. Indicate the effect of the proposed change on the Contract Sum and the Contract Time.

2. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

3. Indicate applicable delivery charges, equipment rental, and amounts of trade discounts.

4. Include costs of labor and supervision directly attributable to the change.

5. Include an updated Contractor's Construction Schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

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6. Use Williamson County approved Proposal Requests.

a. Document each quotation for change in cost or time with sufficient data to allow evaluation of quotation.

1.4 CHANGE ORDER PROCEDURES

A. On approval of a Proposal Request, Owner will issue a Change Order for signatures of Contractor and County Architect on Owner’s appropriate form.

1. Execution of Change Orders: Owner shall issue Change Orders for signatures of parties as provided in Conditions of the Contract.

B. Correlation Of Contractor Submittals:

1. Promptly revise Schedule of Values and Application for Payment forms to record each authorized Change Order as separate line item and adjust Contract Sum/Price.

2. Promptly revise progress schedules to reflect change in Contract Time, revise sub- schedules to adjust times for other items of work affected by the change, and resubmit.

3. Promptly enter changes in Project Record Documents.

1.5 DEFECT ASSESSMENT

A. Replace the Work, or portions of the Work, not conforming to specified requirements.

B. If, in the opinion of the County Architect/Engineer, it is not practical to remove and replace the Work, the County Architect/Engineer and/or Owner will direct appropriate remedy or adjust payment.

C. The defective Work may remain, but unit sum/price will be adjusted to new sum/price at discretion of County Architect/Engineer and/or Owner.

D. Defective Work will be partially repaired to instructions of County Architect/Engineer and/or Owner and unit sum/price will be adjusted to new sum/price at discretion of County Architect/Engineer and /or Owner.

E. Individual specification sections may modify these options or may identify specific formula or percentage sum/price reduction.

F. Authority of County Architect/Engineer and/or Owner to assess defects and identify payment adjustments is final.

G. Non-Payment For Rejected Products: Payment will not be made for rejected products for any of the following:

1. Products wasted or disposed of in a manner that is not acceptable.

2. Products determined as unacceptable before or after placement.

3. Products not completely unloaded from transporting vehicle.

4. Products placed beyond lines and levels of required Work.

5. Products remaining on hand after completion of the Work.

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6. Loading, hauling, and disposing of rejected products.

PART 2 - PRODUCTS (NOT USED)

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SECTION 01 25 00

SUBSTITUTION AND PRODUCT OPTIONS

PART 1 - GENERAL

1.1 PRODUCT LIST:

A. Within 30 days after date of Contract, submit to Architect a digital copy of complete list of products and materials which are proposed for installation.

B. Prepare list on basis of each Specification section.

C. For products specified under reference standards, include with listing of each product:

1. Name and address of manufacturer.

2. Trade name.

3. Model or catalog designation.

4. Manufacturer's data, including performance and test data, reference standards.

1.2 CONTRACTOR'S OPTIONS:

A. For products specified only by reference standards, select any product meeting standards, by any manufacturer.

B. For products specified by naming several products or manufacturers, select any product and manufacturer named.

C. For products specified by naming only one product and manufacturer, there is no option, unless a substitution is approved as specified below.

1.3 SUBSTITUTIONS:

A. During Bidding, no substitution requests will be considered.

B. Within 30 days after date of Contract, Architect will consider formal requests from Contractor for substitutions of products in place of those specified. No request for substitutions will be considered after this date.

C. Submit an electronic copy of request for substitution. Include in substitution:

1. Data substantiating compliance of proposed substitution with Contract documents.

2. For products:

a. Product identification, including manufacturer’s name and address.

b. Manufacturer’s literature, including product description, performance and test data and reference standards.

c. Samples, if applicable.

d. Name and address of similar projects on which product was used and date of installation.

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3. For construction methods:

a. Detailed written descriptions of proposed method.

b. Complete drawings illustrating methods or revisions.

4. Itemized comparison of proposed substitution with product or method specified.

5. Data relating to changes in construction schedule.

D. In making request for substitution, Bidder/Contractor represents:

1. He has personally investigated proposed product or method and determined that it is equal or superior in all respects to that specified.

2. He will provide same guarantee for substitution as for product or method specified.

3. He will coordinate installation of accepted substitution into work, making such changes as may be required for work to be complete in all respects.

4. He waives all claims for additional costs related to substitution which subsequently becomes apparent

E. Substitutions will not be considered if:

1. They are indicated or implied on show drawings or product data submittals without formal request as submitted in accordance with Article 1.3 of this Section.

2. Acceptance will require substantial revision of Contract Documents.

PART 2 - PRODUCTS

2.1 PRODUCT SUBSTITUTIONS

A. Timing: Architect will consider requests for substitution if received within 30 days after the Notice to Proceed. Requests received after that time may be considered or rejected at discretion of Architect.

B. Conditions: Architect will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, Architect will return requests without action, except to record noncompliance with these requirements.

1. Requested substitution offers Owner a substantial advantage in cost, time, energy conservation, or other considerations, after deducting additional responsibilities Owner must assume. Owner's additional responsibilities may include compensation to Architect for redesign and evaluation services, increased cost of other construction by Owner, and similar considerations.

2. Requested substitution does not require extensive revisions to the Contract Documents.

3. Requested substitution is consistent with the Contract Documents and will produce indicated results.

4. Substitution request is fully documented and properly submitted.

5. Requested substitution will not adversely affect Contractor's Construction

Schedule.

6. Requested substitution has received necessary approvals of authorities having jurisdiction.

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7. Requested substitution is compatible with other portions of the Work.

8. Requested substitution has been coordinated with other portions of the Work.

9. Requested substitution provides specified warranty.

SUBSTITUTION REQUEST

PROJECT:__________________________ PROJECT NO.:_______________

TO: WILCO CONSTRUCTION PROJECT MANAGER FROM: CONTRACTOR/BIDDER

CONTRACTOR (BIDDER) HEREBY REQUESTS ACCEPTANCE OF THE

FOLLOWING PRODUCT OR SYSTEMS AS A SUBSTITUTION IN ACCORD WITH

PROVISIONS OF DIVISION ONE OF THE SPECIFICATIONS:

SPECIFIED PRODUCT OR SYSTEM:

Substitution request for (Generic Description):________________________

Specification Section No.:______ Article(s)______ Paragraph (s)________

SUPPORTING DATA:

Product data for proposed substitution is attached (description of product, reference standards, performance, and test data).

QUALITY COMPARISON:

SPECIFIED PRODUCT SUBSTITUTION

Name brand:

Catalog No.

Manufacturer:

Vendor:

Significant Variations:

MAINTENANCE SERVICE AVAILABLE: _______ YES _________ NO

SPARE PART SOURCE:

PREVIOUS INSTALLATIONS:

Identification of similar projects on which proposed substitution was used:

Project: Architect:

Address: Owner:

Date Installed:

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REASON FOR NOT GIVING PRIORITY TO SPECIFIED ITEMS:

EFFECT OF SUBSTITUTION:

PROPOSED SUBSTITUTION AFFECTS OTHER PARTS OF WORK: _____NO

____YES (IF YES, EXPLAIN)

SUBSTITUTION CHANGES CONTRACT TIME: ____NO ____YES ADD/DEDUCT __

DAYS.

SUBSTITUTION REQUIRES DIMENSIONAL REVISION OR REDESIGN OF

STRUCTURE OR M & E WORK:

______NO ______ YES (IF YES, ATTACH COMPETE DATA)

SAVING OR CREDIT TO OWNER, IF ANY, FOR ACCEPTING SUBSTITUTION:

EXTRA COST TO OWNER, IF ANY, FOR ACCEPTING SUBSTITUTION:

CONTRACTOR'S (BIDDER'S) STATEMENT OF CONFORMANCE OF PROPOSED

SUBSTITUTION TO CONTRACT REQUIREMENT:

I/we:

____ have investigated the proposed substitution.

____ believe that it is equal or superior in all respects to specified product, except as stated above.

____ will provide the same warranty as specified for specified product.

____ have included complete cost data and implications of the substitution.

____ will pay redesign and special inspection costs caused by the use of this product.

____ will pay additional costs to other contractors caused by the substitution.

____ will coordinate the incorporation of the proposed substitution in the Work.

____ will modify other parts of the work as needed, to make all the work complete and functioning.

____ waive future claims for added cost to Contract caused by the substitution.

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CONTRACTOR (BIDDER): _______________________ DATE:________________

BY:______________________________

ANSWER ALL QUESTIONS AND COMPLETE ALL BLANKS - USE "N/A" IF NOT

APPLICABLE.

ARCHITECT REVIEW AND ACTION

____ RESUBMIT SUBSTITUTION REQUEST:

____ PROVIDE MORE INFORMATION IN FOLLOWING CATEGORIES.

____ SIGN CONTRACTOR'S (BIDDER'S) STATEMENT OF CONFORMANCE.

____ SUBSTITUTION ACCEPTED.

____ SUBSTITUTION IS ACCEPTED WITH THE FOLLOWING COMMENTS.

____ SUBSTITUTION NOT ACCEPTED.

____ SUBSTITUTION REQUEST RECEIVED TOO LATE.

ARCHITECT / ENGINEER OF RECORD DATE

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SECTION 01 30 00

ADMINISTRATIVE REQUIREMENTS

PART 1 - GENERAL

1.1 COORDINATION AND PROJECT CONDITIONS

A. Coordinate scheduling, submittals, and Work of various sections of Project Manual to ensure efficient and orderly sequence of installation of interdependent construction elements, with provisions for accommodating items installed later.

B. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities and activities of other contractors to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Provide project superintendent and other supervisory personnel required for proper performance of the work.

2. Submit list of subcontractors’ names, phone numbers and trade work.

3. Participate in a pre-construction meeting at a time and place determined by the

Owner for the purpose of identifying responsibilities of the Owner’s and Architect’s personnel and explanation of administrative procedures.

4. Schedule and conduct monthly meetings, distribute meeting Minutes.

5. Schedule and conduct other meetings as necessary, distribute meeting Minutes.

6. Owner to schedule and conduct other meetings as necessary, the Owner will distribute meeting Minutes.

7. Preparation of Contractor's Construction Schedule.

8. Preparation of the Schedule of Values.

9. Installation and removal of temporary facilities and controls.

10. Preparation of the Submittal Review Schedule.

11. Delivery and processing of submittals.

12. Progress meetings.

13. Preinstallation conferences.

14. Project closeout activities.

15. Startup and adjustment of systems.

16. Project closeout activities.

17. Submit bar chart progress schedule, updated monthly.

18. Prepare submittal schedule coordinated with progress schedule.

19. Submit schedule of values, divided so as to facilitate payments to subcontractors, on forms acceptable to the Owner. Schedule, when approved, will be used as the basis for the Contractor’s Application for payment.

20. Submit schedule of required tests.

21. Perform all field engineering, layout, and surveying required for layout of project.

22. Submit and post a list of emergency telephone numbers and addresses for individuals to be contacted in case of emergency.

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23. Record drawings and specifications to be maintained and annotated by contractor as work progresses to record actual construction, and be turned

a. over to the Architect at substantial completion. See Section 01 70 00 for detailed requirements.

24. Submit payment request procedures.

25. Perform quality control during installation.

26. Clean and protect the work.

C. Conservation: Coordinate construction activities to ensure that operations are carried out with consideration given to conservation of energy, water, and materials.

D. Verify utility requirements and characteristics of operating equipment are compatible with building utilities. Coordinate work of various sections having interdependent responsibilities for installing, connecting to, and placing in service, operating equipment.

E. Coordinate space requirements, supports, and installation of mechanical and electrical Work indicated diagrammatically on Drawings. Follow routing shown for pipes, ducts, and conduit, as closely as practicable; place runs parallel with lines of building. Utilize spaces efficiently to maximize accessibility for other installations, for maintenance, and for repairs.

F. In finished areas except as otherwise indicated, conceal pipes, ducts, and wiring within construction. Coordinate locations of fixtures and outlets with finish elements.

G. Coordinate completion and clean-up of Work of separate sections in preparation for Substantial Completion and for portions of Work designated for Owner's partial occupancy.

H. After Owner occupies the premises any access to complete remaining Work or correct defective Work must be coordinated with the Owner's representative in order to minimize disruption of Owner's activities.

1.2 CONSTRUCTION LAYOUT

A. The General Contractor shall include in his bid the cost for providing all construction staking by a Registered Public Surveyor (Surveyor) licensed by Texas Board of Professional Land Surveyors who can demonstrate experience and competence to perform the work described. The grades, spot elevations, dimensions radii, flow line elevations, existing benchmarks, excavation and site grading will be indicated on the plans. In the event that discrepancies are noted in the plans by the Contractor and/or the Surveyor, the Architect and/or Engineer of Record shall be notified and the discrepancies shall be resolved prior to proceeding with the Work. The Surveyor shall supervise the layout work and establish at least three (3) separate permanent bench marks, to which easy access may be had during the progress of the work, to determine and verify lines and grades.

B. Under the supervision of the Surveyor, the layout of the work shall be made from the surveyor-established base lines, utility alignments, curb faces, key trees, bench marks and all other control lines as indicated on the plans; and the

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1. Contractor shall be responsible for all measurements in connection therewith as specified and as indicated on the plans.

C. Contractor shall be responsible for having the Surveyor verify that elevations of form work. The Surveyor shall return a second time to verify site grading, sidewalk elevations, rough grading next to buildings, concrete curb elevations, base material elevations prior to paving. All surveying work shall comply with the elevations, lines and grades shown on the plans and provide a written report and large size (22” x 34”) drawings indicating findings to the Architect and/or Engineer of Record for consideration and response prior to placing concrete, placing asphalt or install landscaping. Contractor shall not proceed further without Surveyor’s Report / Drawings and the contractor shall be responsible for making the required corrections prior to continuing the Work. No extra charge or compensations will be allowed due to differences between actual dimensions and the measurements indicated on the drawings.

D. Employ Land Surveyor registered and acceptable to the Owner.

E. Locate and protect survey control and reference points. Promptly notify Architect/Engineer of discrepancies discovered.

F. Control datum for survey is that established by Owner provided survey.

G. Verify set-backs and easements; confirm drawing dimensions and elevations.

H. Provide field engineering services. Establish elevations, lines, and levels, utilizing recognized engineering survey practices.

I. Submit copy of site drawing signed by Land Surveyor certifying elevations and locations of the Work are in conformance with Contract Documents.

J. Maintain complete and accurate log of control and survey work as Work progresses.

K. Protect survey control points prior to starting site work; preserve permanent reference points during construction.

L. Promptly report to Architect/Engineer loss or destruction of reference point or relocation required because of changes in grades or other reasons.

M. Replace dislocated survey control points based on original survey control. Make no changes without prior written notice to Architect/Engineer.

1.3 PRECONSTRUCTION MEETING

A. The Owner’s Representative will schedule a pre-construction conference and organizational meeting at the Project Site or other convenient location after execution of the Agreement and prior to commencement of construction activities. The Owner’s Representative will conduct the meeting to review responsibilities and personnel assignments.

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B. Attendees shall include: The Owner, Architect/Engineer and their consultants, the Contractor and its superintendent, major subcontractors, manufacturers, suppliers and other concerned parties shall each be represented at the conference by persons familiar with and authorized to conclude matters relating to the Work.

C. The Agenda shall: Discuss items of significance that could affect progress including such topics as:

1. Tentative construction schedule

2. Critical Work sequencing

3. Designation of responsible personnel

4. List of Subcontractors, trade work, names and phone numbers

5. Procedures for processing field decisions and Change Orders

6. Procedures for processing Applications for Payment

7. Distribution of Contract Documents

8. Submittal of Shop Drawings, Product Data and Samples

9. Preparation of record documents

10. Use of the premises

11. Office, Work, and Storage Areas

12. Equipment deliveries and priorities

13. Safety procedures

14. First Aid

15. Security

16. Housekeeping

17. Working hours

D. The Owner’s Representative will record Minutes and distribute copies within five days after meeting to participants, with copies to contractor and those affected by decisions made.

1. General Contractor will distribute Minutes to others.

1.4 PROGRESS MEETINGS

A. Schedule and administer meetings throughout progress of the Work at maximum bi-weekly intervals.

1. Coordinate dates of meetings with Architect and Williamson County Project Manager.

2. Prepare Contractor’s Application for Payment (CAP) on Williamson County form.

Architect shall provide forms required for payment submittal.

B. Make arrangements for meetings, prepare agenda with copies for participants, preside at meetings.

C. Attendance Required: Job superintendent, major subcontractors and suppliers, Owner, Architect/Engineer, as appropriate to agenda topics for each meeting.

D. Agenda:

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1. Review of Minutes of previous meetings

2. Review of Work progress

3. Field observations, problems, and decisions

4. Identification of problems impeding planned progress

5. Review of submittals schedule and status of submittals

6. Review of off-site fabrication and delivery schedules

7. Maintenance of progress schedule

8. Corrective measures to regain projected schedules

9. Planned progress during succeeding work period

10. Coordination of projected progress

11. Maintenance of quality and work standards

12. Effect of proposed changes on progress schedule and coordination

13. Other business relating to Work

E. Record Minutes and distribute copies within three days after meeting to participants, with copies to Architect/Engineer, Owner, and those affected by decisions made.

1.5 PRE-INSTALLATION MEETINGS

A. When required in individual specification sections, convene pre-installation meetings at Project site prior to commencing work of specific section.

B. Require attendance of parties directly affecting, or affected by, Work of specific section.

C. Notify Architect/Engineer and Owner 14 days in advance of meeting date.

D. Prepare agenda and preside at meeting:

1. Review conditions of installation, preparation and installation procedures.

2. Review coordination with related work.

a. Contract documents

b. Options

c. Related Change Orders

d. Purchases

e. Deliveries

f. Shop Drawings, Product Data and Quality Control Samples

g. Possible Conflicts

h. Compatibility Problems

i. Time Schedules

j. Weather Limitations

k. Manufacturer's Recommendations

l. Compatibility of Materials

m. Acceptability of Substrates

n. Temporary Facilities

o. Space and Access Limitations

p. Governing Regulations

q. Safety

r. Inspection and Testing Requirements

s. Recording Requirements

t. Protection

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E. Record Minutes and distribute copies within three days after meeting to participants, with copies to Architect/Engineer, Owner, and those affected by decisions made.

1. Do not proceed if the conference cannot be successfully concluded.

2. Initiate whatever actions are necessary to resolve impediments to performance of Work and reconvene the conference at the earliest feasible date.

1.6 COORDINATION MEETINGS

A. Conduct project coordination meetings at regularly scheduled times convenient for all parties involved. Project Coordination meetings are in addition to specific meetings held for other purposes, such as regular progress meetings and specific pre-installation conferences.

B. Request representation at each meeting by every party currently involved in coordination or planning for the construction activities involved.

C. Record meeting decisions or action and distribute copies to everyone in attendance and to others affected by those decisions or actions resulting from each meeting.

PART 2 - PRODUCTS (NOT USED)

AV Upgrade 01 32 16 - 1 Construction Progress Schedule

SECTION 01 32 16

CONSTRUCTION PROGRESS SCHEDULE

PART 1 - GENERAL

1.1 SUMMARY

A. This Section includes administrative and procedural requirements for documenting the progress of construction during performance of the Work.

1.2 SUBMITTALS

A. Submittals Schedule: Submit an electronic file in MS Office Project. Arrange the following information in a tabular format:

1. Scheduled date for first submittal

2. Specification Section number and title

3. Submittal category (action or informational)

4. Name of subcontractor

5. Description of the Work covered

6. Scheduled date for Architect's final release or approval

B. Contractor's Construction Schedule: Submit an electronic copy of the initial sched-ule, large enough to show entire schedule for entire construction period.

C. CPM Reports: Concurrent with CPM schedule, submit an electronic copy of each of the following computer-generated reports. Format for each activity in reports shall contain activity number, activity description, cost and resource loading, origi- nal duration, remaining duration, early start date, early finish date, late start date, late finish date, and total float in calendar days.

1. Activity Report: List of all activities sorted by activity number and then early start date, or actual start date if known.

2. Logic Report: List of preceding and succeeding activities for all activities, sorted in ascending order by activity number and then early start date, or actual start date if known.

3. Total Float Report: List of all activities sorted in ascending order of total float.

4. Earnings Report: Compilation of Contractor's total earnings from the No- tice to

Proceed until most recent Application for Payment.

D. Daily Construction Reports: Submit an electronic copy at monthly intervals, when requested.

E. Field Condition Reports: Submit an electronic copy at time of discovery of differing conditions.

F. Special Reports: Submit an electronic copy at time of unusual event.

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1.3 COORDINATION

A. Coordinate preparation and processing of schedules and reports with performance of construction activities and with scheduling and reporting of separate contractors.

B. Coordinate Contractor's Construction Schedule with the Schedule of Values, list of subcontracts, Submittals Schedule, progress reports, payment requests, and other required schedules and reports.

1. Secure time commitments for performing critical elements of the Work from parties involved.

2. Coordinate each construction activity in the network with other activities and schedule them in proper sequence.

PART 2 - PRODUCTS

2.1 SUBMITTALS SCHEDULE

A. Preparation: Submit a schedule of submittals, arranged in chronological order by dates required by construction schedule. Include time required for review, resub- mittal, ordering, manufacturing, fabrication, and delivery when establishing dates.

1. Coordinate Submittals Schedule with list of subcontracts, the Schedule of Values, and Contractor's Construction Schedule.

2. If a Preliminary Construction Schedule is not required, delete subparagraph below or revise to require initial submittal within 14 days of date established for commencement of the Work.

3. Delete subparagraph below if not allowed.

4. Revise subparagraph below if schedule must be continuously updated to reflect current status and changes in timing for submittals.

5. Final Submittal: Submit concurrently with the first complete submittal of

Contractor's Construction Schedule.

2.2 CONTRACTOR'S CONSTRUCTION SCHEDULE, GENERAL

A. Procedures: Comply with procedures contained in AGC's "Construction Planning & Scheduling."

B. Time Frame: Extend schedule from date established for the Notice to Proceed to date of Substantial Completion.

1. Contract completion date shall not be changed by submission of a schedule that shows an early completion date, unless specifically authorized by Change Order.

C. Activities: Treat each separate area as a separate numbered activity for each principal element of the Work. Comply with the following:

1. Activity Duration: Define activities so no activity is longer than 20 days, unless specifically allowed by Architect.

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2. Procurement Activities: Include procurement process activities for the fol- lowing long lead items and major items, requiring a cycle of more than 60 days, as separate activities in schedule. Procurement cycle activities

a. include, but are not limited to, submittals, approvals, purchasing, fabrica- tion, and delivery.

3. Submittal Review Time: Include review and resubmittal times indicated in Division

1 Section "Submittal Procedures" in schedule. Coordinate submit- tal review times in Contractor's Construction Schedule with Submittals Schedule.

4. Startup and Testing Time: Include not less than seven days for startup and testing.

5. Substantial Completion: Indicate completion in advance of date estab- lished for

Substantial Completion and allow time for Architect's and Wil- liamson County Project Manager administrative procedures necessary for certification of Substantial Completion.

D. Constraints: Include constraints and work restrictions indicated in the Contract Documents and as follows in schedule and show how the sequence of the Work is affected.

1. Phasing: Arrange list of activities on schedule by phase.

2. Products Ordered in Advance: Include a separate activity for each product. Include delivery date indicated in Division 1 Section "Summary." Delivery dates indicated stipulate the earliest possible delivery date.

3. Owner-Furnished Products: Include a separate activity for each product. Include delivery date indicated in Division 1 Section "Summary." Delivery dates indicated stipulate the earliest possible delivery date.

4. Work Restrictions: Show the effect of the following items on the schedule:

a. Seasonal variations

b. Environmental control

5. Work Stages: Indicate important stages of construction for each major por- tion of the Work, including, but not limited to, the following:

a. Submittals

b. Mockups

c. Fabrication

d. Sample testing

e. Deliveries

f. Installation

g. Tests and inspections

h. Adjusting

i. Curing

j. Startup and placement into final use and operation

6. Area Separations: Identify each major area of construction for each major portion of the Work.