8-07 - EVALUATION - Expo AV Upgrades.docx
DOCX document 57 KB Posted
- Attached to
- 25RFCSP87 Expo AV Upgrade
- Solicitation number
- 25RFCSP87
- Issued by
- Williamson County, Texas
About this file
This document is an Evaluation Criteria file for a County-level procurement by Williamson County, Texas, specifically for an Expo AV Upgrades project. The evaluation process involves a comprehensive review of proposals by a County-appointed Evaluation Committee, which will assess respondents across multiple criteria including company experience, performance with government agencies, site superintendent and project manager professional experience, and pricing. The total evaluation points are 100, with pricing weighted most heavily at 40 points. Respondents meeting initial requirements may be invited for further telephone or in-person interviews, and the County may request a Best and Final Offer from selected participants.
The selection process will be conducted by the Evaluation Committee, who will recommend the most advantageous proposal to the Williamson County Commissioners Court for final approval. The successful respondent will enter negotiations toward an Ensuing Agreement, with the potential to negotiate with the next highest-ranking respondent if initial negotiations are unsuccessful. Evaluation criteria will comprehensively assess respondents' ability to perform without delay, demonstrate professional capability, show quality of prior work, and comply with relevant laws. The final award is contingent upon Williamson County Commissioners Court approval, emphasizing a thorough and structured procurement methodology.
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Other files
| File | Type | Posted |
|---|---|---|
| 11-08 - Construction Contract - CSP.docx | DOCX document | |
| 2-11 - Wilco Contract Exhibit D UGCs v2024.06.pdf | ||
| 7-06 - PRICING - Expo AV Upgrades.docx | DOCX document | |
| 9-03 - DEFINITIONS v2024.03.pdf | ||
| 12-04 - SCOPE - Expo AV Upgrades.pdf | ||
| 4-01 - OVERVIEW - Expo AV Upgrade.docx | DOCX document | |
| 10-02 - SCHEDULE Expo AV Upgrade.xlsx | XLSX spreadsheet | |
| 3-12 - SUPPLEMENTAL CONDITIONS.docx | DOCX document | |
| 5-05 - SOQ v2024.04.pdf | ||
| 1-10 - Wilco Contract Exhibit C REIMBURSEMENT v2023.03.pdf | ||
| 13-7b - COMMITTEE - Expo AV Upgrades.docx | DOCX document | |
| 6-09 - INSURANCE v2023.04.pdf |
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Text version
7 – Evaluation Criteria
A County-appointed Evaluation Committee will conduct a comprehensive, fair and impartial evaluation of all Proposals received to determine overall responsiveness and qualifications under the Solicitation. The Evaluation Committee may be composed of County Staff that may have expertise, knowledge or experience with the Work, Services and/or Goods being procured.
Communications regarding the Evaluation are permitted with the Williamson County Purchasing Department. The Respondent shall neither contact nor lobby members of the Evaluation Committee or any other County officials or employees during the evaluation process. Attempts by Respondent to contact and/or influence members of the Evaluation Committee or any other County officials or employees may result in disqualification of Proposal.
Graded Evaluation Factors Respondent’s Proposal must meet all mandatory (minimum) requirements in order to be scored.
Criteria including but not limited to the items listed below will be used to determine how well a Respondent meets the desired performance.
Scoring may also be based on total information gathered by County at its discretion, including but not limited to Respondent’s:
· ability to perform without delay or interference
· character, responsibility, integrity, and experience or demonstrated capability
· quality of prior work
· compliance with laws
· noncompliance with submission of relevant information
| Evaluation Criteria |
| Maximum Points |
| Company experience of similar type and size Projects |
| 15 |
| Company performance with Government Agencies |
| 15 |
| Site Superintendent professional experience |
| 15 |
| Project Manager professional experience |
| 15 |
| Pricing |
| 40 |
| Total Evaluation Points |
| 100 |
Interviews Respondents meeting all requirements and deemed highest qualified may receive further evaluation via telephone or in-person interviews with the Evaluation Committee. Invited Respondents shall:
· address the evaluation criteria listed above
· respond to questions from the Evaluation Committee.
Evaluation Committee may recommend award strictly based on initial Proposals or may refine initial scoring based on Information from interviews. County may request Best and Final Offer from Respondents scheduled for interviews.
Selection The Evaluation Committee will:
· select a Respondent determined to be best and most responsible, meeting mandatory criteria, whose proposal is deemed most advantageous to the County and receiving the most Evaluation points.
· present its recommendation to the Williamson County Commissioners Court for approval of award.
Award The Successful Respondent shall then enter negotiations toward an Ensuing Agreement.
· If negotiations are successful, Successful Respondent shall be recommended to the Williamson County Commissioners Court for final Ensuing Agreement approval and award.
· If negotiations are not successful, County will enter negotiations with the next highest-ranking Respondent.
All awards are subject to Williamson County Commissioners Court final approval.
7 – Evaluation Criteria Page 1 of 2 Form rev. 01/2025 image1.jpeg
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