2027 Rock Salt for Drinking Water Softening

The City of Carmel Board of Public Works and Safety, Hamilton County, Indiana, is requesting sealed bids for approximately 8,000 tons of coarse Southern United States rock salt for drinking water softening during calendar year 2027, with bids due August 19, 2026 at 8:00 a.m. through the City's e-Procurement Portal.

The rock salt must meet American Water Works Association specification B200-22 and be NSF60 compliant, clean and free of dirt and debris — the core capability filter. Delivery will be arranged through Jeff McClure Trucking LLC (4061 Sleepy Hollow Road, Cedar Grove, Indiana; contact: (513) 479-2753, jeffmtrucking@gmail.com) via semi end dump trailer with slide gate and grain chute.

The contract term runs January 1 through December 31, 2027. Bidders must submit firm pricing per ton with no price adjustments permitted throughout the contract period. Award will go to the lowest responsive and responsible bidder. The City reserves the right to reject or cancel any and all bids.

Required bid documents include a non-collusion affidavit, a bid bond or certified check equal to not less than 10% of the bid amount, an E-Verify screenshot, a manufacturers list, and a subcontractors list identifying all subcontractors providing work valued at 5% or greater of the total bid amount. The successful bidder must furnish a 100% performance bond, a 100% payment bond, and a 10% maintenance bond (effective for three years following acceptance). All bonds must be executed by surety companies appearing on the U.S. Treasury Department's Circular 570 list of acceptable federal sureties and authorized to conduct business in Indiana.

The agreement will require compliance with Indiana Code 36-1-9-8.5, the Indiana Prompt Payment Statute, the Indiana E-Verify Law, nondiscrimination provisions, and Iran investment certification requirements. Within three business days of notification, the apparent lowest bidder must submit proof of insurability and a surety letter of intent. Invoices may be submitted no more than once every thirty days, with payment within thirty-five days of receipt for conforming goods.