REQUEST_FOR_PROPOSAL_CHANGE.pdf

This is a Request for Proposal Change form issued by the City of Carmel, Indiana, in conjunction with a municipal procurement for 2027 Rock Salt for Drinking Water Softening. The document serves as a formal template for contractors to submit proposals regarding modifications to an existing contract, specifically addressing changes in contract price and/or contract time. Contractors are required to submit proposals within fifteen calendar days of the request date, with the submission deadline and project details to be specified by the City's Engineer. The change request pertains to approximately 8,000 tons of Coarse Southern United States Rock Salt intended for use in the City's drinking water softening operations. The Rock Salt must comply with American Water Works Association specification B200-22 and be NSF60 compliant, clean and free of dirt and debris. Proposals must include four copies of detailed breakdowns showing quantities, material costs, equipment, labor, overhead, profit calculations, and justification for any additional time required.

The Request for Proposal Change explicitly states that submission does not authorize contractors to proceed with work or halt previously scheduled work; authorization will only be granted upon approval through issuance of a Contract Change Order and Notice to Proceed. Contractors must document the effect of the proposed change on both the project's Substantial Completion and Final Completion dates if accepted within a specified timeframe. The form requires signatures from both the City's Engineer and the Owner's Representative for approval. Sealed bids for the original 2027 Rock Salt procurement were accepted via the City's e-Procurement Portal at https://procurement.opengov.com/portal/carmelin, with a bid deadline of 8:00 am on Wednesday, August 19, 2026.