2026 Residential Chip Seal Project No. ST26CS

The City of Bend, Oregon, is soliciting sealed bids for the 2026 Residential Chip Seal Project (Solicitation No. 26-3441, Project No. ST26CS), a road maintenance procurement located in Deschutes County. The project encompasses approximately 26 lane miles and 187,679 square yards of chip seal resurfacing applied to residential streets within Bend, including the application of High Float Rapid Set (HFRS) emulsified asphalt binder, 3/8-inch minus rock aggregate (HFRS-P-2 and HFRS-P-1 variants), and a dilute 50/50 fog seal treatment on existing pavement surfaces. Contractors must provide comprehensive project management including public outreach, complete traffic control with portable changeable message signs and barricades posted 48 hours prior to work, rock haul and stockpile operations, asphalt binder distribution, aggregate spreading, rolling, dump truck services, and sweeping. Qualified bidders must be prequalified with the City of Bend, licensed with the Oregon Construction Contractors Board, and possess a current Public Works Bond meeting ORS 279C.836 requirements at the time of bid submittal; prevailing wage requirements apply under ORS 279C.800 through 279C.870, with contractors required to submit weekly certified payroll reports. Sealed bids must be submitted electronically through the City of Bend eProcurement Portal by March 10, 2026, at 2:00 p.m., with bids opened immediately thereafter via Microsoft Teams; an optional pre-bid conference will be held online on February 24, 2026, at 1:00 p.m. Work must be completed within 45 consecutive calendar days following Notice to Proceed or by August 28, 2026, whichever occurs first, with chip seal application restricted to June 15 through August 31 due to weather limitations requiring pavement temperatures above 70°F and humidity below 75 percent. The contract is awarded based on lowest bid total, with unit prices governing over extended amounts, and bidders must submit a 5 percent bid bond with their proposal; if the bid totals $100,000 or greater, a First Tier Subcontractor Disclosure Form must be submitted within 2 hours of bid closing.

The procurement does not indicate specific set-aside designations for disadvantaged enterprises, minority-owned businesses, women-owned businesses, or other protected classifications beyond standard Oregon prevailing wage and non-discrimination compliance requirements. Bidders must certify compliance with Title VI of the Civil Rights Act of 1964, the Americans with Disabilities Act, Oregon Workers' Compensation Law, and the City of Bend's non-discrimination policies, and must disclose their residency status as either resident or non-resident bidders under ORS 279A.120. Successful contractors must provide 100 percent performance and payment bonds with original signatures and surety seals, and maintain commercial general liability insurance with $2,000,000 per incident coverage, commercial automobile liability insurance with $2,000,000 combined single limit, and contractor's pollution liability coverage with asbestos, lead, and mold endorsements, each with $2,000,000 per occurrence limits maintained for five years following project completion. The City's engineer estimate for the project ranges from $725,717.57 to $927,905.78, establishing the anticipated contract value range. No incumbent vendors or current contractors are identified in the procurement documents, and the project does not reference integration with existing infrastructure or technology beyond standard City of Bend systems including the CityView Portal for daily inspection scheduling and the Bonfire Portal for bid submission. The City retains the right to reject any bid not in compliance with public contracting procedures, disqualify bidders based on performance history or failure to meet ORS 279C.375 responsibility standards, and assess liquidated damages at 15 percent of the contractor's bid amount divided by total calendar days for contract completion.