2025-042-ITB South Hairston Road at Brasac Drive Safety Improvement - Phase I

DeKalb County, Georgia is issuing Invitation to Bid (ITB) No. 2025-042 for the South Hairston Road at Brasac Drive Safety Improvement - Phase I, a public works construction project requiring furnishing of all labor, materials, equipment, and services necessary to complete roadway safety improvements at the intersection of South Hairston Road and Brasac Drive. The project scope includes installing a new concrete pad for a MARTA bus shelter, reconstructing a sidewalk ramp, extending existing guardrail, installing two solar-powered flashing beacons, providing traffic control and grading work, and constructing concrete sidewalks, curbs, gutters, highway signage, and erosion control measures including silt fencing, temporary and permanent grassing, mulch, agricultural lime, and fertilizer. The contractor must complete all work within 120 calendar days from the Notice to Proceed and commence work within 10 days of receiving the Notice to Proceed. Mandatory Local Small Business Enterprise (LSBE) meetings were scheduled for June 11, 18, 25, and July 2, 2025, with a non-mandatory pre-bid conference held on June 26, 2025, via Zoom. The deadline for submission of questions was 5:00 PM EST on June 27, 2025, and sealed bids were due electronically via the County eProcurement Portal by 3:00 PM ET on July 18, 2025. Evaluation criteria include responsiveness to bid requirements, compliance with contract specifications, and consideration of pricing alongside other factors deemed advantageous to the County. Bidders must demonstrate examination of the site and contract documents, declare all subcontractors and interested parties, and may not withdraw bids for 120 days after opening.

The procurement is subject to DeKalb County's First Local Small Business Enterprise Ordinance, requiring 20 percent LSBE participation or demonstration of good faith efforts to meet this threshold, with certified LSBE-DeKalb firms receiving ten preference points and LSBE-MSA firms receiving five preference points in bid evaluation. The DeKalb County First Source Jobs Ordinance requires the successful contractor to make good faith efforts to hire DeKalb County residents for at least 50 percent of all jobs created by the project. All contractors must comply with federal work authorization requirements under O.C.G.A. 13-10-91 using E-Verify and must register all subcontractors and sub-subcontractors. The successful bidder must provide Performance and Payment Bonds, each equal to 100 percent of the contract price, and maintain comprehensive insurance coverage including workers' compensation, commercial general liability ($1,000,000 per occurrence), comprehensive automobile liability ($1,000,000 combined single limit), and umbrella or excess insurance ($5,000,000 per occurrence and aggregate). Three bids were received with the following totals: RYDE GRADING INC at $166,974.00, NGT GROUP LLC at $83,148.98, and THE M. MITCHELL GROUP, LLC at $372,595.00, with the Price Schedule scheduled for opening on August 27, 2025. Bid bonds equal to ten percent of the total bid amount, provided by a surety company licensed in Georgia with an A.M. Best rating of "A" (Excellent) or better, were required with bid submission, and retainage will be withheld at 10 percent of each partial payment until 50 percent of the contract price is reached, with payment due within 30 days of submittal of undisputed invoices.