Z2DA--657A4-21-800, TF - FCA - Remove and Replace End-of-Life HVAC Infrastructure Building 1

Closed Pre-Solicitation Posted

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Solicitation number
36C25525R0009
Agency
Responses due
Set-aside
Service-Disabled Veteran-Owned Small Business

Opportunity facts

Place of performance
John J. Pershing VA Medical Center 1500 N. Westwood Blvd Poplar Bluff, Missouri 63901, United States

Notice details come from SAM.gov. Updated .

About this opportunity

The Department of Veterans Affairs Network Contracting Office 15 is seeking a contractor to remove and replace end-of-life heating, ventilation, and air conditioning (HVAC) infrastructure at the John J. Pershing VA Medical Center in Poplar Bluff, Missouri. The project involves general construction services for replacing the Laboratory Service HVAC System and AC 9 unit across various facility areas, including ground floor, dental, administrative suite, and laundry spaces. Contractors must be registered in the System of Award Management (SAM) and verified through the SBA registry under NAICS code 238220. The evaluation will use a Best Value Lowest Price Technically Acceptable source selection process, with five key evaluation factors: past performance, technical construction experience, key staffing qualifications, HVAC contractor experience, and safety plan. Proposals are due by April 24, 2025, at 2:00 PM CDT, with a site visit already conducted on February 25, 2025, and all questions to be submitted via email to the designated contract specialists.

The contract is exclusively set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB), with an estimated project value between $10-20 million. The period of performance is 900 calendar days, with potential for a shortened 540-day timeline depending on the contract line item selected. Contractors must self-perform at least 15% of the work and cannot subcontract more than 85% to non-SDVOSB firms, excluding material costs. The project requires constructing a temporary modular building complex to house displaced departments during phased construction, including comprehensive hazardous material removal and system commissioning. Specific technical requirements include maintaining 24/7 hospital operations, coordinating utility interruptions, and providing detailed documentation of all work performed. The contract will be awarded as a firm-fixed-price agreement, with a 20% bid bond required at proposal submission and 100% payment and performance bonds to be provided after award.

Notice text

9 versions

Update #9 · Latest ·

PROJECT 657A4-21-800 - TF - FCA - Remove and Replace End-of-Life Heating, Ventilation and Air Conditioning Infrastructure Building 1. The purpose of this amendment is to to provide answers to additional questions from bidders, to provide clarification of submittal instructions and to provide updated documents.

Update #8 ·

PROJECT 657A4-21-800 - TF - FCA - Remove and Replace End-of-Life Heating, Ventilation and Air Conditioning Infrastructure Building 1. The purpose of this amendment is to extend the due date for offers and to provide a revised Wage Determinations.

Update #7 ·

PROJECT 657A4-21-800 - TF - FCA - Remove and Replace End-of-Life Heating, Ventilation and Air Conditioning Infrastructure Building 1. The purpose of this amendment is to provide additional clarification to previous questions # 60, 62, 65 and 72, and to add questions #83.

Update #6 ·

PROJECT 657A4-21-800 - TF - FCA - Remove and Replace End-of-Life Heating, Ventilation and Air Conditioning Infrastructure Building 1. The purpose of this amendment is to provide updated documentation and answers to questions from bidders.

Update #5 ·

PROJECT 657A4-21-800 - TF - FCA - Remove and Replace End-of-Life Heating, Ventilation and Air Conditioning Infrastructure Building 1. The purpose of this amendment is to extend the due date for offers.

Update #4 ·

PROJECT 657A4-21-800 - TF - FCA - Remove and Replace End-of-Life Heating, Ventilation and Air Conditioning Infrastructure Building 1. Solicitation is for a contractor to provide Poplar Bluff VA Medical Center with the proper skilled labor, equipment, materials, supplies, and supervision for the Removal and Replacement of the Laboratory Service HVAC System and Removal and Replacement of AC 9 (Ground Floor, Dental, Admin Suite, Laundry). NAICS is 238220 - Plumbing, Heating, and Air-Conditioning Contractors, business size $19.0M.

Update #3 ·

The purpose of this modification is to change the date of the posting of the solicitation package to SAM.gov. The solicitation package and drawings should be available for download on or before February 28, 2025.

END OF MODIFICATION

Update #2 ·

The purpose of this modification is to change the North American Industry Classification System (NAICS) code to 238220 Plumbing, Heating, and Air-Conditioning Contractors, with a small business size standard of $19.0 Million.

END OF MODIFICATION

Update #1 ·

TITLE OF PROJECT: 657A4-21-800 - TF - FCA - Remove and Replace End-of-Life Heating, Ventilation and Air Conditioning Infrastructure Building 1

The Department of Veterans Affairs NCO 15 Contracting Office C/O John J. Pershing, VA Health Care System, Poplar Bluff, Missouri 63901, seeks interested vendors for project 657A4-21-800 - TF - FCA - Remove and Replace End-of-Life Heating, Ventilation and Air Conditioning Infrastructure Building 1 (Single Award Contract). The single contract award is to provide capabilities for simplified non-complex, general construction services for the Removal and Replacement of the Laboratory Service HVAC System and Removal and Replacement of AC 9 (Ground Floor, Dental, Admin Suite, Laundry).

The resulting construction contract Contractor shall provide Poplar Bluff VA Medical Center with the proper skilled labor, equipment, materials, supplies, and supervision for the Removal and Replacement of the Laboratory Service HVAC System and Removal and Replacement of AC 9 (Ground Floor, Dental, Admin Suite, Laundry). The project includes, but is not limited to, general construction, alterations, roads, walks, grading, drainage, site utilities, and necessary removal of existing structures and construction, hazardous material removal, commissioning, and certain other items as indicated on the Drawings and Specifications.

All project work shall be installed in accordance with all applicable standards available at time of installation to include published commercial specifications as well as standards and preferences expressed in this document. All installation details shall be fully coordinated with VA CO and on-site Contracting Officer s Representative (COR). Period of Performance for all work is 900 calendar days. The facility location is the John J. Pershing VA Medical Center, 1500 N. Westwood Blvd., Poplar Bluff, Missouri 63901.

Pursuant to 38 USC 8127(d) and in accordance with Public Law 109-461, the Veterans Benefits, Healthcare and Information Technology Act of 2006, this procurement is set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

The estimated cost magnitude is between $10,000,000 - $20,000,000. The North American Industry Classification Code (NAICS) for this procurement is 236220 - Commercial and Institutional Building Construction with a small business size standard of $45.0 million. The duration of the project is estimated to be 900 calendar days after receipt of notice to proceed. This completion period includes final inspection and clean-up. Award will be made utilizing the Best Value Lowest Price Technically Acceptable Source Selection Process in accordance with Federal Acquisition Regulation (FAR) 15.101-2. Proposal submission instructions will be included in the solicitation package. The government plans to award without discussions but reserves the right to hold discussions if necessary. The offeror is responsible to monitor and download any amendments from the System of Award Management (SAM) Business Opportunities (https://sam.gov/) website, which may be issued to this pre-solicitation.

In accordance with VAAR 852.219-75(a)(1)(ii), in the case of a contract for general construction, the contractor will not pay more than 85% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in VAAR 852.219-73 or certified VOSBs listed in the SBA certification database as set forth in VAAR 852.219-74. Any work that a similarly situated certified SDBOSB/VOSB subcontractor further subcontracts will count towards the 85% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

In accordance with FAR 52.204-7, registration in SAM is required and in accordance with FAR 2.101, prospective contractors must be registered in SAM under the applicable NAICS code. Additionally, in accordance with the Veterans Affairs Acquisition Regulation (VAAR) 819.7003, only businesses verified under the applicable NAICS and listed in the small business administration (SBA) registry https://veterans.certify.sba.gov, shall be considered. Firms may obtain SAM information at https://www.sam.gov and VIP information at Veteran Small Business Certification at https://veterans.certify.sba.gov. The solicitation package and drawings should be available for download on or before December 9, 2024. An organized site visit will be scheduled, and the information will be made available at time of solicitation issuance. Only one site visit will be scheduled and interested offerors are highly encouraged to attend. No hard copies of the solicitation or drawings will be provided; and telephone requests or questions will NOT be accepted. Please email requests or questions to lucia.cowsert@va.gov, Contract Specialist and arnold.payne@va.gov, Contracting Officer. Please make sure that the subject line reads, Project: 657A4-21-800 - TF - FCA - Remove and Replace End-of-Life Heating, Ventilation and Air Conditioning Infrastructure Building 1.

END OF NOTICE

Files

File Type Posted
S06-36C25525R0009 0008.pdf PDF
S06-36C25525R0009 0007.pdf PDF
S06-36C25525R0009 0006.pdf PDF
657A4-21-800-AE Addendum Narrative1.pdf PDF
657A4-21-800-2018 Final Asbestos Survey Combined_Reduced File Size.pdf PDF
36C25525R0009 0005.pdf PDF
657A4-21-800-Revised Drawing MP103.pdf PDF
657A4-21-800-Revised Spec Section 22 40 00.pdf PDF
657A4-21-800-ATTACHMENT 3-Surety Form_Rv.pdf PDF
657A4-21-800-Revised Drawings PL000 PL100 PL101 PL102 PD100 PD101.pdf PDF
S06-36C25525R0009 0004.pdf PDF
36C25525R0009 0003.pdf PDF
S06-657A4-21-800 - Pre-Bid meeting Attendance Roster.pdf PDF
P09-657A4-21-800-Attachmnet 4-Bid Specs-Volume 3-Divs 21-23_Rev_02052025.pdf PDF
P09-657A4-21-800-Attachmnet 5-Drawings-Modular Building Complex Volume 1.pdf PDF
36C25525R0009_1.pdf PDF
S02-657A4-21-800-ATTACHMENT 1 Past Performance Questionnaire.pdf PDF
P09-657A4-21-800-Attachmnet 5-Drawings-Building 1 Volume 3.pdf PDF
P09-657A4-21-800-Attachmnet 5-Drawings-Modular Building Complex Volume 2.pdf PDF
S02 657A4-21-800-ATTACHMENT 6 Price Estimate Template V1.2.xlsx XLSX spreadsheet
S02-657A4-21-800-ATTACHMENT 3-Surety Form.pdf PDF
P09-657A4-21-800-Attachmnet 4-Bid Specs-Volume 1-Divs 00-07.pdf PDF
P09-657A4-21-800-Attachmnet 4-Bid Specs-Volume 2-Divs 08-13.pdf PDF
P09-657A4-21-800-Attachmnet 5-Drawings-Building 1 Volume 2.pdf PDF
S02-657A4-21-800-ATTACHMENT 2-Performance Relevancy Survey.pdf PDF
P09-657A4-21-800-Attachmnet 4-Bid Specs-Volume 4-Divs 26-33.pdf PDF
P09-657A4-21-800-Attachmnet 5-Drawings-Building 1 Volume 1.pdf PDF
36C25525R0009 0002.docx DOCX document
36C25525R0009 0001.docx DOCX document
36C25525R0009.docx DOCX document
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Notice history

Notice Type Posted
Z2DA--657A4-21-800, TF - FCA - Remove and Replace End-of-Life HVAC Infrastructure Building 1 Latest solicitation Solicitation
This notice Original Pre-Solicitation

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