S06-36C25525R0009 0008.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 17

0008 04-14-2025

657A4-21-800

36C255

Department of Veterans Affairs

Network Contracting Office (NCO) 15

3450 S 4th Street Trafficway

Leavenworth KS 66048

36C255

Department of Veterans Affairs

Network Contracting Office (NCO) 15

3450 S 4th Street Trafficway

Leavenworth KS 66048

To all Offerors/Bidders

36C25525R0009

02-14-2025

X

X X

N/A

657A4-21-800 - TF - FCA - Remove and Replace End-of-Life Heating, Ventilation and Air Conditioning Infrastructure

Building 1, Poplar Bluff VA Health Care System, Poplar Bluff, MO. The above solicitation is hereby amended as follows:

A. To provide answers to additional questions from bidders. (attached)

B. Updates to Drawings and Specs due to answers from bidders' questions, will be incorporated into the award.

C. Clarification of submittal instructions. Electronic submissions will be accepted vice the hard copy mail. (attached)

D. Updated Factor 2-Technical Construction Experience of Prime Contractor. (see updated submittal instructions)

E. Updated VAAR 852.219-75. Acknowledge 852.219-75 by signing certification blocks and return with proposal. (attached)

F. To provide updated Calculation of Self Performed-Subcontractor Work. (attached)

G. No more questions will be accepted. Vendors are encouraged to make their best offer with the information provided.

All Terms and Conditions of this solicitation remain the same.

ARNOLD J. PAYNE

Contracting Officer

Addendum 8 - Follow up questions for Solicitation # 36C25525R009

2. Specification Sections 01 52 13(2.4)(B) & (C) only provide ONE acceptable manufacturer for the laboratory and dental clinic, not three, which is why a sole source/brand name justification was requested.

A: The A/E has provided acceptable manufacturers that cover the Basis of Design.

Vendors do not have to use the suggested manufacturers, if vendors are planning on using another vendor, then they must meet the salient characteristics provided by the suggested vendors.

3. The VA’s response does not answer the question. Will the VA make progress payments to

Contractor for work completed on engineering during the submittal process (prior to equipment being delivered or installed) and all applicable deposits required to begin manufacturing?

A: Progress payments will only be made for equipment delivered / installed. The government pays in arrears.

9. There is not sufficient information to prepare an estimate of cost and schedule for this COR temporary field office. The location of the temporary field office affects the cost and schedule estimates as it impacts the materials and labor required to, for example, grade the area for set up, connect to utilities that may be near the selected area or need to be pulled from far away. For the purposes of the proposal, bidders cannot know what the COR will decide in the future. Will the VA provide assumption parameters for the location of the temporary field office?

A: A temporary COR field office is not required.

13. This question has not been answered. Because of the magnitude of the proposal, the hard copy documents and CDs must be prepared and sent several days in advance to ensure they reach the VA by the due date. Electronic bids can be submitted nearly instantaneously. The current due date for both is April 15, 2025. Will the VA extend the due date for the hard copy submissions to April 18, 2025, or allow for the hard copy to be post marked by April 15, 2025, to be deemed acceptable? All other solicitations we have bid on in the past year for this NCO have allowed for electronic submission of bids.

A: The proposal date is extended to April 24, 2025. Hard copy submissions of proposals are no longer required. See revised proposal submittal instructions. Original Bid Bonds must be received at ATTN: Arnold Payne, Network Contracting Office 15 (NCO15), 3450 S. 4th Street

Trafficway Leavenworth, KS 66048 via US Postal Service or other courier prior to the solicitation closing time. A copy of the bid bonds must be submitted with the emailed proposal submission

14. This question was not answered at all. The link in the answer field was part of the originally submitted RFI. Please provide a response.

A: Respond to the factors requirements as listed.

22. This question has not been answered. Please provide the material type, size, and length of the existing chemical resistant waste and vent piping to allow bidders to match.

A: Adjustments to existing piping should match existing material if available. If not available, then the specification information provided would be used.

23. The VA’s response is unclear. The response appears to say there is no AV (Acid Vent) or AW

(Acid Waste) piping to replace or reroute on this project. Please confirm.

A: Contractors to bid what is shown on the plans. If no AV or AW is found on the plans then there would be no items to price.

29. It is impossible to properly estimate the costs and schedule to perform the removal or rerouting of unknown structures that may interfere with the primary work. For example, if extensive duct, piping, sprinkler systems, etc. needs to be removed and/or rerouted, costs will increase, and the schedule will be impacted. Please identify the existing items that must be removed, replaced, or relocated to allow for the new work to be installed. From our field observations at the site visit it is not possible to quantify the items without extensive site investigation with the entire ceiling removed. This project is currently not biddable or constructable due to this lack of information.

A: Contractor shall bid the documents as indicated. Documents indicate items for removal and relocation.

31. It is unclear whether the VA’s response was intended to mean it would issue another addendum or respond to this issue post-award. Will the CO add FAR 52.216-4 to the contract to address potential significant cost fluctuations caused by factors not within the control of the contractor? Note that items such as copper piping have already increased in pricing by 25% this year. With the bid hold period being several months, it will be impossible for vendors to hold their pricing.

A: Question is still under discussion. Answer to be posted at a later date. It is unclear when the answers will be posted.

32. It is unclear whether the VA’s response was intended to mean it would issue another addendum or respond to this issue post-award. Will the CO add FAR 52.216-4 to the contract to address potential significant cost fluctuations caused by factors not within the control of the contractor?

A: Question is still under discussion. Answer to be posted at a later date. It is unclear when the answers will be posted.

33. Please provide the requested equipment list for all departments (i.e., dental, laundry, administration, women’s clinic, pain clinic, etc.) other than the laboratory equipment on drawing

QH601. Also, will the contractor be required to calibrate or test any of the equipment once moved?

A: This has been provided for all laboratory equipment on drawing QH601. Laboratory equipment is required to be recalibrated by the vendors listed on drawing QH601. All other equipment is to be relocated by the VA.

35. Please answer either yes or no.

A: Refer to specifications.

36. Please answer either yest or no.

A: Refer to specifications.

37. This response is unclear. Does this mean that the contractor ONLY provides temporary supports for the existing cabling but not permanent ones? Please provide quantities of cable to be supported.

A: Contractors are to provide any temporary support required. Please refer to

Specifications.

40. Please answer either yes or no. These have been used in multiple buildings in this NCO and are more energy efficient.

A: Provide fans as indicated on documents.

41. Please answer either yes or no.

A: Refer to specifications for requirements.

42. VA projects typically list the basis of design to help indicate the saliant characteristics of the item. Please provide the information requested.

A: VA projects do not list manufacturers. Major equipment manufacturers were used for basis of design.

43. This question is not answered. We have been allowed to utilize aluminum at multiple other

VA facilities. It provides a more durable lighter weight finished product.

A: Refer to specifications for casing requirements. Specifications note: Aluminum constructed units may be provided subject to VA approval and documentation that structural rigidity is equal or greater than the galvanized steel specified.

49. This information must be provided to price these items out correctly.

A: This is all to be designed and provided by each respective modular building manufacturer based on the criteria provided.

51. Answer #51 states to swap P-527(Exam Sink) tags with P-528(Break Room Sink) tags. But on the floor plans the sinks per the description seem to be in the correct places. Breakroom

Sink(P-528) is in the breakroom, Exam Sink(P-527) is in the exam rooms. Please clarify you want

(5) P-528 Breakroom Sinks and (1) P-527 exam Sinks. Only one sink is tagged on the original plans as P-528 and it is in the breakroom.

Answer #51 states to revise P-708 tags to be P-707. But then states to remove P-708 specification description and replace with P-709. Is 708 going to be 707 or is 708 going to be

709? This is very confusing. Please clarify which plumbing fixture you want in which location with the proper specification.

A: Review addendum drawings and specifications.

54. This does not answer the question.

A: Contractor shall determine means and methods based upon phasing and contractor work schedule.

57. These items are not specified in section 232500. No air separator, no expansion tank and no water fill is addressed in that section. That is the chemical treatment spec which addresses a pot feeder and the associate chemicals along with a side stream filter. No new domestic water piping is shown on any plan which would be required to serve as a fill line for the closed loop. Please provide a drawing or specifications for an air separator, expansion tank and fill line/valve to complete this design. Provide a connection location and size for a domestic water line which should be required for the closed loop.

A: Revise 4” GWR and 4” GWS piping to be 2” GWR and 2” GWS piping as indicated in sketch #1 below. Provide 2-gallon expansion tank, 2” air separator, and manual CW fill point as indicated in sketch#2 below.

Sketch #1:

Sketch #2:

58. In Section 24 74 13 2.1 Roof Top Air Handling Units Paragraph A., 7., is states:

7. Corrosion Protection:

a. Coil Treatment: Epoxy Immersion Coating–Electrically Deposited:

The multi-stage corrosion-resistant coating application comprises of cleaning (heated alkaline immersion bath) and reverse-osmosis immersion rinse prior to the start of the coating process. The coating thickness shall be maintained between 0.6-mil and 1.2-mil. Before the coils are subjected to high-temperature oven cure, they are treated to permeate immersion rinse and spray.

Where the coils are subject to UV exposure, UV protection spray treatment comprising of UV-resistant urethane mastic topcoat shall be applied. Provide complete coating process traceability for each coil and minimum five years of limited warranty. The coating process shall such that uniform coating thickness is maintained at the fin edges. The quality control shall be maintained by ensuring compliance to the applicable ASTM

84. Why is Epoxy Immersion Coating on the coils required? This degrades the coil performance.

A: Epoxy coating of the coils is not required.

PROPOSAL SUBMITTAL INSTRUCTIONS

SOLICITATION: 36C25525R0009

PROJECT: 657A4-21-800, TF - FCA - Remove and Replace End-of-Life Heating, Ventilation and Air Conditioning Infrastructure Building 1

LOCATION: John J. Pershing VA Medical Center (JJPVAMC), 1500 North Westwood Blvd., Poplar Bluff, Mo 63901.

1. PREPARATION AND SUBMITTAL OF PROPOSALS

a. GENERAL INFORMATION.

Selection of an offeror for contract award will be made based on an assessment of each offeror’s response to the Request for Proposal (RFP). As a Request for Proposals (RFP) based on Lowest Price Technically Acceptable (LPTA) Source Selection Process, in accordance with Federal Acquisition Regulation (FAR) Part 15.101-2, the VA will make the award based on the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-price factors. The FIVE (5) evaluation factors for determination of technical acceptability consist of:

1. Past Performance of Prime Contractor

2. Technical Construction Experience of Prime Contractor

3. Technical Qualifications of Proposed Key Staffing.

4 Technical Construction Experience of Proposed HVAC Contractors, Manufacturer, Suppliers, Installer or Related Subcontractors

5. Prime Contractor Safety Plan.

NOTE: Failure to comply with the RFP requirements may be grounds to eliminate the proposal from further consideration for contract award.

b. THE OFFER.

The submission of the documentation specified below will constitute the Offeror’s acceptance of the terms and conditions of the RFP, including the Plans & Specifications for the construction of this project. These instructions prescribe the format for the proposal and describe the approach for the development and presentation of proposal data. These instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of proposals.

c. AWARD BASED ON INITIAL OFFERS.

Pursuant to clause 52.215-1 the Government intends to evaluate proposals and award a contract without discussions with offerors (except clarifications as described in FAR 15.306(a)). Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a cost or price, and technical qualifications standpoint. The VA reserves the right to conduct discussions if the Contracting Officer later determines such discussions to be necessary.

d. NUMBER OF COPIES TO SUBMIT. Offerors shall submit proposals electronically by email to: Lucia.Cowsert@va.gov and Arnold.Payne@va.gov. Email Subject Line should read: Solicitation 36C25525R0009, Project 657A4-21-800: TF - FCA - Remove and Replace End-of-Life Heating, Ventilation and Air Conditioning Infrastructure Building 1. The email(s) shall include the following as attachments:

(a) Part 1 - Technical Proposal (Item 2.c. below)

(b) Part 2 - Price Proposal (Item 3, to include items 2.a. and 2.b. below)

The total size of any single email must be less than 10 megabytes. Use multiple emails if necessary and label each as 1 of 3, 2 of 3…

Original Bid Bonds must be received at ATTN: Arnold Payne, Network Contracting Office 15 (NCO15), 3450 S. 4th Street Trafficway Leavenworth, KS 66048 via US Postal Service or other courier prior to the solicitation closing time.

A copy of the bid bonds must be submitted with the emailed proposal submission.

2. DOCUMENTS TO SUBMIT.

The original documents to be included in the submission identified above consist of:

a. STANDARD FORM 1442. Submit the SF 1442 issued under this solicitation, with Blocks 10 (SAM Unique Entity ID) and Blocks 14 through 20 properly filled-out by the Offeror. Include acknowledgment of any and all Amendments that may have been issued, either by: (1) listing them in Block 19 of the SF 1442, or (2) including copies of the Amendment document(s) (Standard Form 30) with Blocks 8 and 15 filled in and signed, or (3) including signed acknowledgement in the form of a separate letter that includes a reference to the solicitation and amendment numbers. NOTE: Failure to acknowledge any and all Amendments issued pursuant to this solicitation may be cause for rejection of your offer.

b. OFFER GUARANTEE (BID BOND). In accordance with solicitation provision 52.228-1, Bid Guarantee, failure to furnish a bid guarantee, in the proper form and amount, by the deadline established for submitting offers, may be cause for rejection of the offer.

c. DOCUMENTATION OF TECHNICAL ACCEPTABILITY. Proposals received in response to this solicitation will be evaluated in accordance with procedures outlined in Federal Acquisition Regulations (FAR) Part 15.101-2 Lowest Price Technical Acceptable.

The following significant Evaluation Factors will be used as the basis for determining Technical Acceptability: Past Performance of Prime Contractor, Technical Construction Experience of Prime Contractor, Technical Qualifications of Proposed Key Staffing, Technical Construction Experience of Proposed HVAC Contractors, Manufacturer, Suppliers, Installer or Related Subcontractors, and Prime Contractor Safety Plan.

NOTE: There is a realistic possibility that some offerors may choose to submit the same construction project as a qualifying example for both the past performance and the technical experience evaluation factors. This is not prohibited, but the supporting mailto:Lucia.Cowsert@va.gov documentation must demonstrate that the submitted projects absolutely do comply with the specific minimal requirements, identified below, for each separate evaluation factor.

FACTOR 1: PAST PERFORMANCE OF PRIME CONTRACTOR

To be technically acceptable, Offerors should identify no less than ONE (1), and no more than Three (3), relevant, previously awarded and completed construction contracts, which were issued by either: Federal, State, or Local Government Agencies;

and/or Private Organizations. To be evaluated as Relevant Past Performance, the construction contracts submitted by offerors must reflect:

A. HVAC replacement/installation at a hospital or medical facility which operates 24 hours per day, as a prime contractor.

B. The dollar magnitude is $7,000,000 or more.

C. Work that was 100% completed within a time period of no more than FIVE (5) years prior to the date of submitting this proposal. If the contract/work is incomplete, or was completed more than five years prior to the date of submitting this proposal, it will not be deemed relevant.

D. Relevant past performance must have deemed satisfactory or better by the agency or organization that awarded the contract.

E. For each of the submitted Relevant Past Performance contracts, provide the following information:

(1) The name of the construction contract, and the contract ID number;

(2) The name of the contracting agency or organization the contract was awarded by;

(3) The date of the construction contract award and the contract award amount in dollars;

(4) The date of the construction contract completion, and the final contract amount, in dollars;

(5) A brief description of the construction contract scope of work; and

(6) Identification of at least one point-of-contact at the organization that awarded the submitted contract, including: the name of the point-of-contact; their current mailing address; phone number; and email address.

Factor 1 SPECIAL NOTE 1 for Offerors That May Lack Past Performance Information:

In accordance with FAR Part 15.305(a)(2), in the case of an offeror that is without a record of relevant past performance, or for whom information on past performance is not available, the offeror may not be evaluated favorably or unfavorably on past performance, and will receive a Neutral rating. A Neutral rating will be considered to meet the technical acceptability requirement for this factor. Such offerors may submit relevant past performance information regarding: predecessor companies; key personnel who have relevant experience; or subcontractors that will be performing major or critical aspects of this requirement; provided that such information is relevant to the construction in this solicitation.

Factor 1 SPECIAL: NOTE 2 for Offerors that have Past Performance: Offerors may provide information on problems encountered on the identified contracts and the offeror’s corrective actions. The government also reserves the right to consider past performance information from all available sources, in addition to any information submitted by offerors.

FACTOR 2: TECHNICAL CONSTRUCTION EXPERIENCE OF PRIME CONTRACTOR

To be Technically Acceptable, offerors must provide evidence that they have the technical qualifications and experience needed to meet the technical performance requirements of this project. Offerors must submit no less than One (1) and no more than Three (3) examples of their successful technical construction experience with projects that involved technical requirements similar to the requirements of this project that were previously awarded and completed. The construction project submitted must involve:

A. Work as a prime under the same NAICS code as this solicitation, which is 238220 - Plumbing, Heating, and Air-Conditioning Contractors, that involved replacement of various air handling units and variable air volume units at a medical facility, with emphasis on repairs to occupied medical facilities.

B. Work with a dollar magnitude of $7,000,000 or more. If offering subcontracted work as proof of technical construction experience, offerors must submit evidence that supports the magnitude of the work they performed as a subcontractor.

C. IAW VAAR 852.219-75, In the case of a contract for special trade contractors, the contractor will not pay more than 75% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219–73 or certified VOSBs listed in the SBA certification database as set forth in 852.219–74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 75% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

Calculation of Self-Performed/Subcontracted Work worksheet will be checked.

D. Work that was of a similar nature to the scope of work for this project. This is defined as work performed at an active and occupied Hospital or Medical Facility. If an offeror chooses to submit experience that was not conducted at Patient Care Area of a Hospital or Medical Facility, they must explain how the nature and complexity of the work conducted involved technical HVAC construction requirements equivalent to that described in the Plans & Specifications of this solicitation.

E. For each of the submitted Technical Construction Experience projects, provide the following information:

(1) The name and location of the repair duct work project;

(2) The performance period, including the starting and completion dates;

(3) The total cost of the project in dollars.

(4) The percentage of total labor self-performed by the offeror's employees.

(5) A brief description of the construction/repair project scope of work, which explains how the project involved work as a prime contractor under NAICS code 238220 which involved construction/repair work that was technically similar to the project under this Solicitation.

(6) Identification of at least one point-of-contact at the organization that awarded the submitted contract, including: the name of the point-of-contact; their current mailing address; phone number; and email address (if applicable).

FACTOR 3. TECHNICAL QUALIFICATIONS OF PROPOSED KEY STAFFING.

Offerors must submit a detailed resume of each key individual identified below. This information will be evaluated to determine if each key individual has the appropriate technical training and construction experience to meet the technical requirements of a project of this nature. No one individual can perform more than two of the staffing positions below. To be technically acceptable, designated key personnel must meet the following respective qualifications:

A. Project Manager – Must have a minimum of 5 years of experience managing construction projects similar to those performed at a VA Medical Center, or commercial hospital which is active 24 hours a day and 365 days a year and is equal or larger in size to the Poplar Bluff VA Medical Center. If the Project Manager does not have the necessary experience, the proposal shall be rejected. Must provide a minimum of 3 projects with a value of at least Five million dollars, and similar to the scope of this project, i.e., HVAC replacement/installation. Provide the name of the construction contract, and the contract ID number; The name of the contracting agency or organization the contract was awarded by; The date of the construction contract award and the contract award amount in dollars; The date of the construction contract completion, and the final contract amount, in dollars; A brief description of the construction contract scope of work; Identification of at least one point-of-contact at the organization that awarded the submitted contract, including: the name of the point-of-contact; their current mailing address; phone number; and email address (if applicable).

B. Quality Control Manager (QCM) – The QCM shall have a minimum 3 years’ experience inspecting construction projects similar to those performed at a VA Medical Center, or commercial hospital which is active 24 hours a day and 365 days a year and is equal or larger in size to the Poplar Bluff VA Medical Center. The proposed candidates shall present a copy of 30-hour OSHA Construction Safety training certificate with the contractor’s response to the RFP. Provide a minimum of 3 projects with a value of at least Five million dollars, and similar scope of this project that they have acted as the QC manager. Provide the name of the construction contract, and the contract ID number; The name of the contracting agency or organization the contract was awarded by; and the date of the construction contract award. A brief description of the construction contract scope of work and the QC program that was implemented.;

Identify at least one point-of-contact at the organization that awarded the submitted contract, including: the name of the point-of-contact; their current mailing address;

phone number; and email address (if applicable).

C. Safety Office – Must have OSHA 30 training (must provide certificate) with a minimum of 5 years of experience as a safety officer. Provide a list of safety training completed, which includes, at a minimum, life safety, excavation safety, fall protection training, scaffold safety, crane/rigging safety. Provide a minimum of 3 projects with a value of at least Five million dollars, and similar scope of this project where they have acted as the safety officer. Provide the name of the construction contract, and the contract ID number; The name of the contracting agency or organization the contract was awarded by; Provide a brief description of the construction contract scope of work and how the safety program was implemented; Identify at least one point-of-contact at the organization that awarded the submitted contract, including: the name of the point-of-contact; their current mailing address; phone number; and email address (if applicable).

D. Site Superintendent – Must have minimum of 5 years of experience as a site superintendent and must have OSHA 30 training (must provide certificate). Provide at least 3 projects as a site superintendent with a value of at least Five million dollars, and similar scope of this project. Provide the name of the construction contract, and the contract ID number; The name of the contracting agency or organization the contract was awarded by; The date of the construction contract award and the contract award amount in dollars; The date of the construction contract completion, and the final contract amount, in dollars; A brief description of the construction contract scope of work; and Identification of at least one point-of-contact at the organization that awarded the submitted contract, including: the name of the point-of-contact; their current mailing address; phone number; and email address (if applicable).

Factor 3 SPECIAL NOTE: During the period of performance of the Contract, the Contractor shall make NO substitutions of the above Staffing unless the substitution is necessitated by illness, death, request by VA or termination of employment. The contractor shall notify the contracting officer, in writing, within five (5) calendar days after the occurrence of any of these events. Any replacement of this Key Staffing shall have equal or better qualifications, subject to approval by the contracting officer.

FACTOR 4: TECHNICAL CONSTRUCTION EXPERIENCE OF PROPOSED HVAC

CONTRACTORS, MANUFACTURER, SUPPLIERS, INSTALLER OR RELATED

SUBCONTRACTORS

To be Technically Acceptable, the offerors must provide evidence that the proposed HVAC contractor has the technical qualifications and experience needed to meet the technical performance requirements of this project. As such, provide evidence of contractor/subcontractors meeting of the following qualifications:

1. Installer has technical qualifications of at least five years’ experience, trained supervisory and installation personnel, on the installation of HVAC systems. Provide certifications and Company Resume/Bio of trained supervisory personnel, installation personnel, and facilities used to complete installation of mechanical works as required by contract documents.

2. Proposed Mechanical contractor shall submit a list of two or more prior hospital and/or medical center installations where all the equipment/material they propose to furnish on this project has performed satisfactorily together under conditions of normal use. The list shall include projects that have been in operation for a period of not less than two years preceding the date of these specifications. Include the names and addresses of the hospital and/or medical center and the names of the hospital and/or medical center and the point of contact. Also included shall be project cost of mechanical installation and project completion date.

Factor 4 SPECIAL NOTE: When an offeror submits its proposal in response to this Request for Proposals, and the name and experience of a specific subcontractor is a required evaluation factor, then that subcontractor who is offered must be the same subcontractor who will actually perform the specified work on the project. If, during performance of the contract, it becomes necessary for the contractor to substitute a subcontractor for one of those whose qualifications were the basis for evaluation of the offer and award of the contract, the contractor shall submit to the Contracting Officer the same information that was required in the initial proposal regarding the proposed substitute subcontractor. The Contracting Officer shall have the right to review the qualifications of the proposed substitute subcontractor and to approve or disapprove its qualifications. If the proposed substitute subcontractor's qualifications are disapproved by the Contracting Officer, the contractor will propose another subcontractor who does possess equivalent qualifications.

FACTOR 5: PRIME CONTRACTOR SAFETY PLAN

To be technically acceptable, offerors must provide a construction safety plan that is deemed acceptable after meeting the following requirements:

A. The contractor's Safety Plan shall be evaluated for their compliance with local/State/Federal rules and regulations and the company's consideration of safety of its employees and the general public. The contractor's Safety Plan at the minimum shall address their safety policy, commitment to safety, detailed disciplinary action to be taken with respect to employees violating safety requirements, personnel safety responsibilities, personnel safety training, personal protective equipment, accident / incident reporting procedure and investigations, emergency procedures guidelines.

B. The contractor’s Safety Plan shall address their plan for completing all contract work on and around an active hospital without impacting patient care and completing all work in accordance with all construction documents and all local/State/Federal rules and regulations.

C. Project Construction Plan: Project work is located in Laboratory Service, ground floor, Dental, Admin Suite and Laundry. The plan should include, but not limited to, the following medical environment considerations:

(1) Impact to surrounding medical center services;

(2) Material delivery;

(3) Debris removal.

(4) Worker entry.

3. PRICE PROPOSAL.

Price is to be submitted on page 5, Statement of Proposal Items, following the Standard Form 1442. Offerors must provide a price for each bid item (i.e. ALL BID ITEMS MUST BE PRICED TO BE CONSIDERED FOR AWARD OF ANY LINE ITEM). In addition, offerors shall include a breakdown of material and labor costs, by specification division for each bid item. Overhead, profit and bond costs shall be added after a subtotal of materials and labor costs has been calculated. See – Calculation of Self- Performed/Subcontracted Work.

4. BASIS OF AWARD.

VA will make the award based on the Lowest Price Technical Acceptable process to select the best evaluated price proposals meeting or exceeding the acceptability standards for the evaluation factors. Note that offers that do not meet the evaluation standards of the solicitation cannot be selected, regardless of price.

(END OF PROPOSAL SUBMITTAL INSTRUCTIONS)

A.1 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON

SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND

CONSTRUCTION (JAN 2023) (DEVIATION)

(a) Pursuant to 38 U.S.C. 8127(l)(2), the offeror certifies that—

(1) If awarded a contract (see FAR 2.101 definition), it will comply with the limitations on subcontracting requirement as provided in the solicitation and the resultant contract, as follows:

(i) [] Services. In the case of a contract for services (except construction), the contractor will not pay more than 50% of the amount paid by the government to it to firms that are not certified

SDVOSBs listed in the SBA certification database as set forth in 852.219–73 or certified VOSBs listed in the SBA certification database as set forth in 852.219–74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. Other direct costs may be excluded to the extent they are not the principal purpose of the acquisition and small business concerns do not provide the service as set forth in 13 CFR 125.6.

(ii) [] General construction. In the case of a contract for general construction, the contractor will not pay more than 85% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219–73 or certified VOSBs listed in the SBA certification database as set forth in 852.219–74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 85% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(iii) [X] Special trade construction contractors. In the case of a contract for special trade contractors, the contractor will not pay more than 75% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in

852.219–73 or certified VOSBs listed in the SBA certification database as set forth in 852.219–

74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 75% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(2) The offeror acknowledges that this certification concerns a matter within the jurisdiction of an Agency of the United States. The offeror further acknowledges that this certification is subject to Title 18, United States Code, Section 1001, and, as such, a false, fictitious, or fraudulent certification may render the offeror subject to criminal, civil, or administrative penalties, including prosecution.

(3) If VA determines that an SDVOSB/ VOSB awarded a contract pursuant to 38 U.S.C. 8127 did not act in good faith, such SDVOSB/VOSB shall be subject to any or all of the following:

(i) Referral to the VA Suspension and Debarment Committee;

(ii) A fine under section 16(g)(1) of the Small Business Act (15 U.S.C. 645(g)(1)); and

(iii) Prosecution for violating 18 U.S.C. 1001.

(b) The offeror represents and understands that by submission of its offer and award of a contract it may be required to provide copies of documents or records to VA that VA may review to determine whether the offeror complied with the limitations on subcontracting requirement specified in the contract. Contracting officers may, at their discretion, require the contractor to demonstrate its compliance with the limitations on subcontracting at any time during performance and upon completion of a contract if the information regarding such compliance is not already available to the contracting officer. Evidence of compliance includes, but is not limited to, invoices, copies of subcontracts, or a list of the value of tasks performed.

(c) The offeror further agrees to cooperate fully and make available any documents or records as may be required to enable VA to determine compliance with the limitations on subcontracting requirement. The offeror understands that failure to provide documents as requested by VA may result in remedial action as the Government deems appropriate.

(d) Offeror completed certification/fill-in required. The formal certification must be completed, signed and returned with the offeror’s bid, quotation, or proposal. The Government will not consider offers for award from offerors that do not provide the certification, and all such responses will be deemed ineligible for evaluation and award.

Certification

I hereby certify that if awarded the contract, _______________________ [insert name of offeror] will comply with the limitations on subcontracting specified in this clause and in the resultant contract. I further certify that I am authorized to execute this certification on behalf of

____________________________ [insert name of offeror].

Printed Name of Signee: ___________

Printed Title of Signee: _____________

Signature: ____________

Date: ______________

Company Name and Address: _______________

?.## CALCULATION OF SELF-PERFORMED/SUBCONTRACTED WORK,

PROJECT # 657A4-21-800

Offerors for Special Trade construction contractors (NAICS code 238220). The contractor will not pay more than 75% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219-73 or certified VOSBs listed in the SBA certification database as set forth in 852.219-74. Any work that a similarly situated certified

SDBOSB/VOSB subcontractor further subcontracts will count towards the 75% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted. Provide a breakdown of material and personnel costs, by specification division listed for the project. Home Office overhead, profit/fee and bond costs shall be added after a subtotal of personnel and material/Equipment costs has been calculated. Clearly identify the personnel costs you will be performing, and the personnel costs of other eligible service-disabled veteran-owned small business concerns. Below is a suggested format.

Specification Division SDVOB Vendor

(Y or N)

Personnel Cost Material/Equipment Costs

Division 01 $ $

Division 02 $ $

Division 03 $ $

Division 04 $ $

Division 05 $ $

(Add additional lines as necessary for each

Division applicable to this project)

Sub Total (Personnel Costs, Material/Equipment Costs)

Profit $

Home Office Overhead $

Bond $

Grand Total $

Calculation of self-performed personnel costs:

1. Total personnel costs * both prime and all subcontractors: $________________

2. Subtract all subcontractor personnel costs* that are not SDVOSB companies that will perform work on this contract: $________________

3. Remainder is ‘Total amount of work to be self-performed under the

Contract’: $________________

4. Self-performed work = Line 3/Line 1 x 100 = ________%

*personnel costs include labors, mechanics, other tradesmen, and office personnel directly charged to the project (includes project manager, job superintendent, administrative, estimators, etc.)

I certify the above representations are true and correct to the best of my knowledge.

Signature Date

Printed Name of Authorized Representative Telephone Number

Title of Authorized Representative E-mail Address