Z1DA--NRM-CONST NO CONTRACT YET PROJ#528A5-21-504-Upgradde Fire Alarm System

Clarification

RFI QUESTIONS AND ANSWERS

RFI QUESTIONS AND ANSWERS

WAGE RATE UPDATED

SEE ATCHED

pre-construction meeting is planned to take place approximately 40 days following the issuance of the Notice of Award.

Correction meeting is planned to take place approximately 10 days following the issuance of the Notice of Award.

Correction

PERFORMANCE AND PAYMENT BONDS ARE DUE 10 days after notice of award

RFI QUESTION AND ANSWERS

Having attended the pre-bid for the FA upgrades I would like:

A copy of the proposed project schedule.

This is done by the awardee not the customer (VA)

A copy of the pre-bid sign-in sheet

UPLOADED

QUESTION

This RFI is for Project No. 528A5-21-204, Solicitation No. 36C24225B0037, VAMC Canandaigua Fire Alarm Upgrades.

The drawings posted at SAM.gov on 6/10/2025 are 8½ x 11. This does not allow us to print full-size drawings.

Can you arrange to have full-size drawings posted asap to give us time to use them well before the bid due date?

Answer

Uploaded

Upgrade Fire Alarm System

Finger Lakes Health Care System

Canandaigua VA Medical Center

400 Fort Hill Avenue Canandaigua, NY

1.2 STATEMENT OF WORK (SOW)

SCOPE OF WORK

Project No. 528A5-21-504

Upgrade Fire Alarm System

Finger Lakes Health Care System

Canandaigua VA Medical Center

400 Fort Hill Avenue Canandaigua, NY 144

GENERAL PROJECT WORK SCOPE DESCRIPTION

Existing Conditions:

The Canandaigua VAMC is located at 400 Fort Hill Avenue, Canandaigua, NY 14424. The layout is a campus with more than 30 buildings located on over 150 acres. Normal working hours are Monday Friday 8:00am 4:30pm. The existing fire alarm system only alerts via an audible alarm when the AED s and FACP s are opened, and the existing fiber optic connections are not reliable. The general intent of this project is to install door contacts to be monitored by the security system, and upgrades to the fiber optic connections as described below and in the project documents.

Scope of Work:

Provide all labor, material, equipment, supervision to perform the flowing:

Upgrade the fire alarm system for 11 buildings (4,5,6,7,8,10,11 16,36,37,118) to establish the addressable fire alarm system and meet latest code.

Upgrade the existing fire alarm control panels by replacing the existing modems in each FACP with new network cards and audio controllers to establish the ES network.

Fire alarm devices:

Upgrade the existing fire alarm devices as necessary (replace speaker strobes and strobes in all above buildings) to comply with the new system, by reusing and/or replacing the existing conduit, cabling, and backboxes per the project documents attached. Field survey required to ensure exact amount.

Fiber optic:

The existing 62.5-micron multimode fiber will support the new system.

Replace all existing connectors (ST-type) with the (SC-type) connector specifies with the new system.

Reuse the existing fiber. Retested the fiber after replacing the connectors to assess its condition and determine a usable fiber pair to support the system.

AEDs:

Connect the AEDs to the fire alarm system in all buildings.

Provide and install new door contacts to the AED enclosures.

Provide and install new conduit and cable to connect the AEDs to the FACP in each building.

Connect the FACP in each building into the security panel.

Abatement:

Provide all labor, material, equipment, supervision to remove the asbestos containing pipe insulation in the basement of Building 4 as shown in the project documents.

Provide and install new pipe insulation.

Building 16:

Install new NDU/NVCC panel to keep the audio loop operational during construction.

Connect the master fire alarm control panel (MFACP) to the fire department radio system to notify fire department personnel the location of any event.

Install new NDU/NVCC panel to keep the audio loop operational during construction.

Building 10 and 11:

Install IDNAC repeater to ensure adequate power to all devises. These buildings do not have their own FACP and are connected to the FACP in building 16 by copper cabling, existing cabling is to be used.

Refer to the design drawing, specification and fiber optic test result attached.

Refer to 01 00 00 General Requirements for a more detailed statement of bid.

General Requirements:

The contractor shall review the contract documents in their entirety prior to submitting their bid.

a. Pay particular attention to, but not limited to, the following Division 1 specification sections.

i. 01 00 00 General Requirements

1. Statement of Bid ii. 01 32 00 Construction documentation

iii. 01 32 16.15 Project Schedules iv. 01 35 26 Safety Requirements

v. 01 45 00 Quality Control vi. 01 74 19 Construction Waste Management.

Where incidental work is required to accomplish work shown on the drawings, this work is implied and shall be included as part of the base bid.

Prior to any work commencing in an area, the contractor shall notify the COR of his intention to work in the area and shall schedule a walkthrough with the COR to determine existing conditions.

After the work, the existing work areas shall be returned to their original state before final approval shall be given.

After the completion of construction, the contractor shall completely clean all surfaces of construction debris.

The contractor shall receive all deliveries of materials, equipment, tools, or other goods off station, and bring them to the job site. The Canandaigua VA shall not accept deliveries for project purposes.

Any non-lead time materials will only be paid for when installed.

Any items identified as punch list items will be fixed prior to project closeout.

Off tour work may be required to minimize impact to Veterans and employees.

The contractor shall warranty all work including for 1 year from the date of acceptance. Warranty shall include any labor or parts necessary to ensure complete functionality of the new area.

Submittals:

The following submittals, at minimum, are to be submitted within 30 days of the notice of award.

Draft of project schedule and schedule of values (SOV).

Safety Plan

Quality Control Plan

Waste Management Plan

ACM Abatement Plan

The kick-off meeting will be scheduled immediately after the official Notice of Award. A pre-construction meeting is planned to take place approximately 40 days following the issuance of the Notice of Award.

Notice to proceed will be issued same day starting the period of performance.

The contractor shall maintain an accurate excel spreadsheet listing all submittals required. The worksheet shall be submitted by the contractor and reviewed and re-submitted as necessary.

Autodesk Construction Cloud

Construction contractors and A/E design firms, selected by award to perform work at VISN 2 VA facilities, are required to utilize VISN 2 Autodesk Build Construction management platform, also called Autodesk Construction Cloud (ACC). Access to the platform and training portal will be provided by VISN 2 through project Contracting Officer Representative (COR) at no cost for the duration of the project. Autodesk Build is the management and collaborative environment that VISN 2 uses for all its Non-Recurring Maintenance (NRM), Minor Program projects, Feasibility Studies, Commissioning and Retro-Commissioning contracts. There is no user, license, or subscription fee to the contractor for using this cloud-based platform.

Contractor shall accomplish and complete the following tasks upon award of contract:

Request access to ACC platform and ProductivityNOW eLearning Site to project VA COR NLT 14 days from contract award.

Only staff that shall utilize the platform to be granted access. Examples: Project manager, sub-contractors POC, Site manager, Safety officer, etc.

The access request shall be in writing and include a list of staff. The list shall include the following information:

Full Name

Company Name

Email Address

Role/Position on the project (i.e., Project manager, site super)

Upon granting access, staff shall complete required ACC training through ProductivityNOW platform within 12 Calendar days.

Upon successful completion of training, contractor shall submit certificates of completion to COR NLT 2 business days.

Access to ProductivityNOW eLearning will expire after 12 Calendar days after online access is granted. Contractor shall complete ACC training within that period.

Additional Staff and Subcontractors can be added at any time with a request submission to the project COR as described above.

The contractor shall only use the ACC platform for contract required submissions, official project correspondence to be acknowledged, reviewed, and actioned by the responsible party. No additional time shall be added to the contract, nor an increase in contract amount be provided for the contractor s failure to utilize the ACC platform as the project s official communication and collaboration system. Any correspondence out of platform shall not be the governing authority contradicting direction and will be at the contractor s expense. Official project correspondence and collaboration includes but not limited to: RFIs, submittals, schedules, shutdown requests, actionable tasks, reports, testing, safety inspections, photos, and site surveys.

Contractor must inform the COR of any staff changes NLT 2 business days from the change. Staff changes pertain to staff who was granted access to the ACC platform. Contractor shall request termination of access, replacement of personnel and/or any other action that might impact the contractor ability to maintain required utilization of the platform.

Contractor submission requirements cannot be accepted for work to begin without meeting all ACC Platform requirements outlined herein, including completing required ACC platform training.

Project Duration:

The total project duration for this project is 180 days. This includes all processes starting with submission and approval of all submittals and ending with final punch list.

See attached document: S02-SPECS_BID DOCS new.

See attached document: S02-DRAWINGS