RFI ANSWERS.pdf

Project No.: 528A5-21-504

Project Title: Upgrade Fire Alarm System

Contract No.: 36C24225B0037

Date RFI's Submitted: 7/7/2025

Contract Officer: Nicholas Winne

RFI No. Request for Information: (A/E ,AE Works )/ VA -provided Response:

(A/E ,AE Works+A8:C13 )/ VA -provided Response:The drawings posted at SAM.gov on 6/10/2025 are 8½ x 11. This does not allow us to print full-size drawings.

Can you arrange to have full-size drawings posted asap to give us time to use them well before the bid due date?

There is no issue with the drawing, They can print the full size drawings by adjusting the print settings from "Actual Size." To "Fit to Page”.

2 Please confirm this scope is panel rebuild and device changeouts only. Please reply with the brand of FA panel as they are not shown nor mentioned on drawings.

As shown in the SOW this project is to upgrade the existing fire alarm control panels by replacing the existing modems in each FACP with new network cards and audio controllers to establish the ES network. To establish the addressable fire alarm system and meet latest code for 11 buildings

(4,5,6,7,8,10,11 16,36,37,118).

The FA panel brand is Simplex 4100U as shown in the pictures attached.

3 Could you please clarify if there is a need to establish communication between the buildings FAS inside the scope of this phase ( 4, 5, 6, 7, 8, 10, 11, 16, 36, 37, 118) and those buildings from future phases (1,2,3,9,51,54,55,56,57,58,59,60,61,62)

There is no Phase 2 this project is only for 11 buildings (4,5,6,7,8,10,11 16,36,37,118).

4 Specification section 01 35 26-13 states that the SSHO has to be a separate qualified individual from the Prime contractor's superintendent. This requirement is sometimes waived; can you please confirm the requirement for a SSHO who is not the Superintendant? If the SSHO is not permitted to also serve asthe project superintendent, can the SSHO have additional duties that are not the Superintendant?

The VA may waive the requirement for separate SSHO and Superintendent if the individual meets the requirements of both roles. This waiver does not apply to other roles such as the super and QAQC manager which must remain separate. If at any time the VA feels that a combined super and SSHO is not performing one or both roles to the satisfaction of the COR and CO, the waiver will be revoked and the contractor will be responsible for providing a qualified separate SSHO and Superintendent at no additional cost.

5 28 31 00-5 Subsection 1.5 states that the warranty period is one year. Subsection 1.6 states that the

Guaranty Period Services are to performed by a factory authorized representative and inlcudes inspections, testing, maintenance and repairs services for a period of 5 years. The work detailed in subsection 1.6 appears to be for inspecting, repairing and maintaining the fire alarm for a 5 year period.

Please confrim if this section is applicable to this project.

Yes, Subsection 1.6 is applicable to the project along with Subsection 1.5

6 28 31 00-16, subsection 2.12 B & C list spare parts and requires a spare parts cabinet be furnished, please confirm this requirement for this project.

Yes, spare parts are required for this project for any new devices or equipment being installed. Refer to

Subsection 2.12A for quantities (if a device listed is not being utilized on this project, spares are not required for it). For Subsection 2.12C of 28 31 00, AEW is deferring to the VA. The requirement states

"Furnish and install a storage cabinet of sufficient size and suitable for storing spare equipment. Doors shall include a pad locking device. Padlock to be provided by the VA. Location of cabinet to be determined by the COR later." If the VA would like an additional storage cabinet for spare components from this project, then the specifications should be followed as written. If there is already storage space available or a cabinet is not needed, this requirement can be waived.

1. General Questions/Comments

Pre-Proposal - Request for Information 1 AE Works Ltd.

Project No.: 528A5-21-504

Project Title: Upgrade Fire Alarm System

Contract No.: 36C24225B0037

Date RFI's Submitted: 7/7/2025

Contract Officer: Nicholas Winne

RFI No. Request for Information: (A/E ,AE Works )/ VA -provided Response:

1. General Questions/Comments

7 Fire Alarm Sheet Note 2 on sheet FAS100 calls for replacing the fiber optic ST connectors with SC, we interpret this as all fiber terminations listed on the fiber repair schedule which is also on sheet FAS100 and not just the connections listed as failed. Please confirm if this is correct or clarify the requirement if not all terminations are required to be replaced.

Yes, this interpretation is correct. Replace all ST connectors with SC connectors. Preliminary test results did not indicate breaks and therefore the intent is that replacing connectors will resolve the issues as well as prevent future ones. This shall be determined by retesting all links.

Pre-Proposal - Request for Information 2 AE Works Ltd.