Y1DA--Replace Bldg. 204 Chiller - Project # 621-22-126 Replace OR Chiller - Project # 621-19-125 James H. Quillen VAMC Mountain Home, TN 37684

Closed Solicitation Posted Jan 25, 2022

This opportunity was awarded. See the award notice from Jun 8, 2022.

Solicitation number: 36C24922B0010
Agency: Veterans Integrated Service Network 9 Veterans Health Administration, Department of Veterans Affairs
Responses due: Apr 27, 2022, 3:00 PM ET
Set-aside: No set-aside

Opportunity facts

NAICS code: 236220 Commercial and Institutional Building Construction
PSC: Y1DA Construction Of Hospitals And Infirmaries

Notice details come from SAM.gov. Updated Apr 7, 2022.

About this opportunity

Written by GovTribe AI · Dec 29, 2023

This solicitation involves two construction projects to replace chillers at the James H. Quillen VA Medical Center in Mountain Home, Tennessee. The Department of Veterans Affairs seeks to procure demolition and removal of existing chillers, purchase and installation of new chillers, and commissioning of the systems. Offerors must be service-disabled veteran-owned small businesses and complete all work within 300 calendar days of the notice to proceed according to VA engineering standards. Bids are due by April 27, 2022 as specified on the SF1442.

The opportunities are 100% set aside for SDVOSBs. The NAICS code is 236220 for commercial and institutional building construction with a size standard of $39.5 million. The projects have estimated values between $1-2 million each and will replace one 150-ton chiller serving the operating room and one 120-ton chiller for Building 204. The place of performance is the James H. Quillen VA Medical Center located at Mountain Home, Tennessee.

Notice text

5 versions

Update #5 · Latest · Apr 7, 2022

Furnish all labor, materials, supervision, equipment, and all other necessary items to completely prepare site for building operations as required per drawings, specifications, and statement of work (SOW) at the James H. Quillen VAMC, Lamont Street and Veterans Way, Mtn. Home, TN 37684 for Project Number 621-19-125 - Replace OR Chiller and Project Number 621-22-126 - Replace Bldg. 204 Chiller.

Update #4 · Apr 6, 2022

REPLACE OR CHILLER, PROJECT # 621-19-125

REPLACE BLDG. 204 CHILLER, PROJECT # 621-22-126

36C24922B0010

RFI S

QUESTION 1:

Will the drawings be complete with design, schedules and proper information to build this project? Currently the information provided in the drawings does not provide any way to quantify materials or information needed for bidding.

ANSWER: The new equipment is to be exact or equal replacement of the existing. The revised drawings include additional information.

QUESTION 2:

Please provide proper drawings indicating panel location, existing circuitry to be removed, reused, existing pipe sizes for chilled water, existing control vendor, civil drawings for isolation of utilities, structural information for roof mounted chiller including any steel need for new location and any and all information that is typically provided by the VA for a project of this magnitude and scope.

ANSWER: The new equipment is to be exact or equal replacement of the existing. The revised drawings include additional information.

QUESTION 3:

Please confirm if building 204 currently has any warranty requirement or is under warranty and who should be contracted to price any penetrations.

ANSWER: Building 204 roof is currently under warranty. Manufacturer is Jones Mansfield. Installer is Eskola.

QUESTION 4:

Please provide proper spec sections to complete all work as there are many missing sections dealing with electrical and mechanical.

ANSWER: The revised specifications include additional sections.

QUESTION 5:

Please confirm there are no structural supports need for new equipment. This should be provided in the bid documents and is not.

ANSWER: The Bldg. 204 chiller is to be an exact or equal replacement of existing. The existing support structure on Bldg. 204 will remain and be reused to support the replacement chiller.

QUESTION 6:

Will existing supports be reused for the new chillers, if so; has there been review of the proposed basis of design to confirm the footprint and size of any existing supports will allow installation of the proposed equipment?

ANSWER: See answer to Question 6.

QUESTION 7:

Is there lightening protection needed to be removed and reinstalled on the roof top equipment? If so, please provide specs and drawings.

ANSWER: The existing lightening protection is to be removed and reinstalled. The revised specifications include additional sections.

QUESTION 8:

It appears the written SOW is trying to define the project without providing full design documents. Is this project a design build, as there were no requirements found for this or is this a design bid build project?

ANSWER: The project is not a design build. It is like for like replacement.

QUESTION 9:

Can a table of contents be provided for the spec book?

ANSWER: The revised specifications include table of contents.

QUESTION 10:

Are these Chillers standalone or will they hook up to the house water? If they are to hook into the existing VA chilled water; please provide proper drawings providing all information needed for proper install.

ANSWER: Both chillers are stand alone. The revised drawings show the points of connection for each one.

QUESTION 11:

Section 2.12 instructs offerors to include a SustainableÂ Acquisition Plan in their technical proposals, but a technicalÂ proposal is not a required item for bid submission. Please clarify.

ANSWER: Section 2.12 does not directly reference a Sustainable Acquisition Plan.

For the or Chillers, section 2.12 in the scope of work states:

2.12 The selected chiller and all components, piping, pumps, controls, etc. shall be designed in compliance with applicable standards and codes described in VA program guides, design materials and construction (PG-18-1 and PG -18-2), Design manuals for HVAC (PG-18-10) specifications available in the Technical Information Library (TIL) on VA Website address: (http://www.cfm.va.gov/til/).

For building 204, Section 2.12 in the scope of work states:

2.12 All equipment to complete the scope of work shall be new, not used, remanufactured, or refurbished.

All work performed on this project must comply with the design manuals and specifications as identified herein.

QUESTION 12:

Confirm that the Government will allow proposers a minimum of seven (7) days to respond to the RFP starting from the date that the Government responds to 100% of the RFIs received.

ANSWER: Confirmed.

QUESTION 13:

Provide as-builts for the building(s) and surrounding site (utilities).

ANSWER: All available as-built information is provided on the revised drawings.

QUESTION 14:

Can contractors scan and email the bid bond, then the low bidder overnight the bond on bid opening day?

ANSWER:

At this time, Bid Bonds MUST be received via email and hard copy on or before bid opening.

QUESTION 15:

Is this a tax-exempt project?

ANSWER:

No, this is NOT Tax Exempt in accordance with FAR Clause 52.229-3. You are to submit your proposals with federal, state and local taxes.

QUESTION 16:

If tax-exempt, will the government be providing a tax-exempt certificate to the Prime Contractor for use by subcontractors and vendors?

ANSWER:

This is a construction contract; we do NOT provide our tax exemption number.

QUESTION 17:

Can the Superintendent be shared across multiple projects, or should they be dedicated full-time to this project and this project only?

ANSWER: Superintendent must be dedicated to this project only.

QUESTION 18:

Can the Superintendent fulfil multiple roles?

ANSWER: Yes.

QUESTION 19:

If so, can they also fulfil the Quality Control role?

ANSWER: Yes.

QUESTION 20:

What about the SSHO role?

ANSWER: No.

QUESTION 21:

Will the VA provide a spot for the Prime Contractor employee(s) to set up an office or should contractors include monies for a temp office, utilities, etc.?

ANSWER: An office is not required.

QUESTION 22:

Does the VA anticipate this project will require off hours work besides crane picks and shut- downs?

ANSWER: We anticipate crane picks and shut-downs to require off work hours, however as we cannot anticipate the contractors means and methods, we cannot definitively answer this question. The contractor shall perform their work so as to mitigate any interruptions in service to the hospital.

QUESTION 23:

If so, what trades/scopes will be required to perform off hours work?

ANSWER: See answer to Question 22.

QUESTION 24:

Please provide the controls contractor contact information. It appears to be a different contractor than the last time we worked at this facility.

ANSWER: Plug Smart, Mike Albright is the contact 1-513-266-2645.

QUESTION 25:

We don t see the following specs: Electrical conduit, wiring, HVAC controls, mechanical insulation, testing lab services, hydronic pumps, hydronic piping, DDC System for HVAC, TAB, structural steel framing (if needed for rooftop chiller), LV Electrical, Grounding & Bonding, Raceway & Boxes, etc.

ANSWER: The revised specifications include additional sections.

QUESTION 26:

The SOW states the OR chiller service cannot be interrupted at any time. Does this mean this will require a temp chiller?

ANSWER: The existing OR chiller will provide chilled water during construction. Any outages required to tie in the new chiller shall be performed in coordinated events and not last any longer that 8 hours during off hours.

QUESTION 27:

SOW states it is assumed the existing controls and wiring can be reused. The controls cannot. The wiring is unknown. We need to know the power wire size going to the existing chiller.

ANSWER: Revised drawings include additional information.

QUESTION 28:

We re unsure what feeds panel CHP (277/480V panel @ the OR Chiller), but we need the VA to confirm this source has sufficient availability to power the new chiller. The new chiller s exact MCA and MOCP are unknow right now, but the electrical room was unavailable during the PB walk and this must be confirmed.

ANSWER: The single lines show where the panel is fed from, the OCP and the conductor sizes. Everything up to panel CHP is to remain the same.

QUESTION 29:

Is it assumed all new single and 3 phase power will come from the existing panels @ the OR Chiller?

ANSWER: All power will be provided from the existing panels.

QUESTION 30:

If not, new underground power will need to be ran in a duct bank, but we don t know where the electrical room is located to begin to estimate this. If expected to run new power, please provide specs and details of the duct bank.

ANSWER: All power will be provided from the existing panels.

QUESTION 31:

Where is the location of the electrical room that feeds this equipment? Please provide a site plan showing this room and preferably to scale so a proper takeoff can be performed.

ANSWER: All power for the OR Chiller will be fed from the existing panels. The existing power feed to the Bldg. 204 Chiller will be reused. The revised drawings include additional information.

QUESTION 32:

It appears OR chiller piping is heat traced. Please confirm new piping needs to be heat traced. If so, please provide specs.

ANSWER: Heat tracing is required. The revised specifications include additional sections.

QUESTION 33:

Is the rooftop chiller heat traced or on a glycol loop?

ANSWER: The Bldg. 204 Chiller is heat traced.

QUESTION 34:

Is it expected the new B204 Chiller can be manufactured to sit on the existing steel?

ANSWER: See answer to Question 5.

QUESTION 35:

It is assumed the new rooftop chiller needs to be supplied with an integral Chilled Water Pump. Please confirm.

ANSWER: The Bldg. 204 chiller is to be an exact or equal replacement of the existing. Additional information is provided in Amendment 003.

QUESTION 36:

Please confirm the pump sizing remains unchanged on both Chillers. Contractors cannot make this engineering call.

ANSWER: The Bldg. 204 chiller is to be an exact or equal replacement of the existing. Additional information is provided in Amendment 003.

QUESTION 37:

If the existing OR chiller is to be removed, please confirm the new chiller still gets a separate pad.

ANSWER: The revised drawings include additional information. The OR Chiller will remain. A new pad is required as indicated on the drawings.

QUESTION 38:

Please confirm the pipe and fitting type allowed (carbon steel A53 Gr.B, Victaulic, copper sweat, etc.)

ANSWER: Please reference the specifications.

QUESTION 39:

Specs say to include noise attenuation options if there is a need. Contractors cannot be left to make that judgment call. Please confirm if this is needed and the specs on attenuation.

ANSWER: Sound attenuators are not required.

QUESTION 40:

Please confirm if a temp chiller is needed for both chillers or just the OR chiller?

ANSWER: The existing OR chiller will provide chilled water during construction.

QUESTION 41:

Please confirm drawing requirements that contractors are to supply the VA at the end of the project. It mentions elevation drawings to locate equipment, but the General Arrangements would provide this in relation to the site or building plan. Please provide the full list of drawings expected.

ANSWER: General Arrangement drawings, including P & ID are required.

QUESTION 42:

Do these drawings need to be PE stamped?

ANSWER: No.

QUESTION 43:

Please confirm seeding is acceptable and sodding isn t required for damage caused during construction.

ANSWER: Re-seeding is acceptable.

QUESTION 44:

Please confirm the OR Chilled Water Pumps are to be replaced with like in kind pumps and no resizing is required.

ANSWER: New equipment is to be exact or equal replacement of the existing.

QUESTION 45:

When the SOW states shall have quick disconnects for emergency situations does this mean a cam lock type connection, flanges, union, etc.?

ANSWER: The VA does not have a preference on what type as long as the system can be quickly configured to support a temporary unit during an emergency situation.

QUESTION 46:

We also need the size of connection.

ANSWER: Additional information is provided on the revised drawings.

QUESTION 47:

The specs state to provide a temp chiller if necessary, but contractor shouldn t be requested to make that judgement call because. We don t have enough information to make that call. This is a facility maintenance and engineering decision. Please advise if a temp chiller is required, what locations and what size of temp chiller.

ANSWER: It is the intention of the VA to use the existing chiller to provide chilled water during this project. Any outages required during this project for the existing chiller shall not last longer that 8 hours for any individual shutdown. Any outages affecting services to the OR shall be shown on the project schedule at the beginning of the project and coordinated with the VA COR.

QUESTION 48:

The SOW states to provide as a deliverable the following: BOM, Chiller Specs, Equipment Layout, Coordination Study Results and Arc Flash labels. We have the following questions specific to these:

a. For the BOM does this mean the VA wants submittals for the various materials (pipe, valves, fittings, hangers, insulation, heat trace, pumps)?

b. Chiller specs meaning the cut sheets and equipment data from the manufacturer specific to the chillers being provided under this contract?

c. Equipment Layout meaning a General Arrangement from an AE we retain which locates the equipment on the plans, or a generic GA from the manufacturer showing service spaces, equipment dimensions, etc?

d. Coordination Study Results meaning Coordination Drawings? These will add costs to the job, as well as time and aren t necessary.

e. Arc Flash labels that we produce from a study? What locations (panels and equipment) will this be required?

ANSWER:

The VA requires submittals for all equipment, materials and components.

The VA requires submittals for all equipment, materials and components including cut sheets and equipment data on the new chillers.

An Equipment Layout in CAD or PDF format from the manufacturer will be acceptable.

The coordination study is an electrical coordination study. This is not required if no new overcurrent protection is installed or the existing overcurrent protection is not modified.

Arc flash analysis and labels will be required for any new electrical equipment installed as part of this project and any existing electrical equipment that is to be modified as part of this project.

QUESTION 49:

For Alt Deduct #1, is the expectation that the deduct comes from the reuse of electrical? If this is the intent, contractors need confirmation from the VA that the existing switchgear, breakers (MOCP) and power wiring (MCA) all are sufficiently sized for the new OR Chiller. We cannot determine this because the electrical room was unavailable during the Prebid meeting; we don t know what the existing infrastructure looks like, or even where its physically located.

ANSWER: The new equipment is to be exact or equal replacement of the existing. The VA assumes the existing electrical to be reused is adequately sized.

QUESTION 50:

If the Alt. Deduct #1 is chosen, please confirm everything remains meaning we will remove the chiller, but the pumps, piping, panels, concrete pad, fence, etc. all remain as-is and the only item scoped for removal is the chiller.

ANSWER: Alternate Deduct #1 is removed from the scope. Please see the revised drawings.

QUESTION 51:

The revised SOW issued in Amendment A001 was specific to the OR Chiller and contained no information related to the B204 Chiller. Please confirm there are no changes to the B204 SOW as issued in the original solicitation.

ANSWER: The revised drawings include additional information regarding the Bldg. 204 Chiller.

QUESTION 52:

B204 specs state contractor is to correctly size this chiller, but this isn t something we can do unless this is a design build project; and we have the full system operating parameters and raw data to analyze the system as a whole. That information wasn t provided to us; we have no way to understand if the existing chiller is adequately sized, too small, too large, etc. That being said, we are requesting the VA remove the liability from the GC and specify the size of chiller needed.

ANSWER: The new equipment is to be exact or equal replacement of the existing. The revised drawings include additional information regarding the Bldg. 204 Chiller.

QUESTION 53:

Please confirm the statement all pumps and/or motors are to be replaced is specific to the Chilled Water pumps only.

ANSWER: The new equipment is to be exact or equal replacement of the existing. This will include the chilled water pumps.

QUESTION 54:

Please specify the expansion tank sizing required for the new rooftop chiller. Same as above, we have no information which we could begin to size a tank.

ANSWER: The new equipment is to be exact or equal replacement of the existing. This will include the expansion tank.

QUESTION 55:

Similar to the OR Chiller, please provide the specs and requirements for the sound attenuating options for this chiller.

ANSWER: Sound attenuation is not required.

QUESTION 56:

The SOW states to provide a temp chiller during demo/reinstall of the rooftop chiller. Please advise where this chiller will be set and where power can be pulled from for the electrical connection.

ANSWER: A temporary chiller is not necessary for the building 204 Rooftop unit. The contractor shall utilize the existing chiller until the new chiller is ready to be tie into the existing utilities. we intend for the electrical connection to be from the same source. The contractor shall verify that the power is sufficient to feed the new chiller at the beginning of the project. The new chiller and all utilities shall be activated during a single tie-in event during the weekend

QUESTION 57:

What size temp chiller is needed to supplement the rooftop chiller? Contractors don t have enough information to size this, which is ultimately an engineering calculation, that GC s shouldn t be responsible for.

ANSWER: Temp chiller is not required.

QUESTION 58:

Does it also require an expansion tank?

ANSWER: We are assuming it is referring to the temp chiller referenced in question 57. If this is the case, temp chiller is not required.

QUESTION 59:

Please confirm the Cx agent is hired by the GC or can GC s self-perform Cx with inhouse staff.

ANSWER: The VA will contract separately for Cx services.

QUESTION 60:

The way we interpret the SOW is that the Cx agent will oversee demo, reinstall and start up. Typically, the Cx agent is there during commissioning and not demo or installation. Please clarify the expectation regarding the Cx agent s onsite presence and during what stages of construction understanding the more they are onsite, the higher the pricing to cover these visits.

ANSWER: The Cx will be onsite once during installation and as needed during commissioning.

QUESTION 61:

The SOW states contractors are responsible for reworking of the electrical, but similar to the OR Chiller, we were unable to access the electrical room that feeds this chiller. We have no way to understand what work may or may not be required. Please clarify the electrical scope required considering the existing wiring size, the breakers, switchgear, etc. This isn t something we can determine with the information given and the lack of access to the electrical room.

ANSWER: The new equipment is to be exact or equal replacement of the existing. The VA assumes the existing electrical to be reused is adequately sized.

QUESTION 62:

Are new gates required in the new fencing? If so, how many and where?

ANSWER: New gates are indicated on the revised drawings.

QUESTION 63:

The drawings are to scale so we have the following questions:

a. What are the dimensions of the new OR Chiller pad?

b. How many LF of fence are needed?

ANSWER: The revised drawing is to scale.

The pad dimensions on the drawing are proposed and are approximately 16 -4 x 34 -3 . The actual dimensions will depend on the General Arrangement allowing for equipment size, service spaces, etc.

Approximately 75 LF of new fence with a single new 4-foot gate is proposed. The actual length of fence will depend on the pad size, General Arrangement, service space requirements, etc.

QUESTION 64:

Are there existing Chiller Shop drawings or P&ID s?

ANSWER: All known information on the existing OR Chiller is included in the revised drawings. Amendment 003 includes submittal data on the Bldg. 204 Chiller.

QUESTION 65:

Please provide Chiller Connection details showing all components needed (temp indicators, flex connects, strainers with blow downs, pressure indicators, etc).

ANSWER: It is intended that the new chiller configurations match the existing chiller configurations and comply with the design manuals located at http://www.cfm.va.gov/til/.

QUESTION 66:

Background: Replace Building 204 Chiller. Chiller is currently located on the roof of building 204.

Is the roofing under the existing chiller currently under warranty?

ANSWER: See answer to Question 3.

QUESTION 67:

Can contact information be provided for the roofing contractor that holds the current warranty?

RFI: What type of roofing is currently installed at the location of the chiller and what is the approximate

thickness of the insulation?

ANSWER: See answer to Question 3. For exact or equal replacement, the roof should not be affected.

QUESTION 68:

What is the structure of the building at the roof level? Examples: cast in place (mild steel or post

tension), structural steel with corrugated decking, bar joists with decking, metal or wood truss system, etc.

ANSWER: See answer to Question 5.

QUESTION 69:

RFI If structural steel is the main component is the structural steel/bar joist and/or decking fireproofed?

ANSWER: See answer to Question 5.

QUESTION 70:

Background: Replace Building 204 Chiller. Site observation existing Lighting protection on existing chiller.

Is the lighting protection currently certified by an independent party?

Can contact information be provided for the certifier?

For bidding purposes is the lighting protect to be removed from the existing chiller and reinstalled on the new chiller without needing to recertify the lighting protection system?

ANSWER:

There is no current master label for the existing lightning protection system

There is no contact for any current certification

The existing lightning protection will be required to be reinstalled on the new chiller per current NFPA 780 requirements.

QUESTION 71:

Background: Replace Building 204 Chiller. The building 204 is supplied by a 120 ton chiller unit, located on the roof of building 204. A new 120 ton chiller is to replace the existing chiller. Existing chiller is mounted on structural steel framework that penetrates the roofing system to the structure below.

Is it the Government s intention to utilize the existing unit support (steel framework) for the new chiller?

Is it a reasonable assumption that the existing chiller and new chiller will be very similar in size and weight? This would eliminate several unknown conditions.

If the existing steel needs to be modified, is it best to address this as a change order to the contractor or should each respective bidder carry an allowance amount determined by the government?

ANSWER: See answer to Question 5.

QUESTION 72:

Background: Replace Building 204 Chiller. Scope of Work 2.11 Contractor is responsible for crane rental. All crane work is to be scheduled after normal working hours and /or weekends.

The most logical placement of the crane would be on the street in front of the building. Can a utility plan of the road be provided to show any underground tunnels, structures, storm piping or any other subsurface void that would impact the placement of the out riggers for the crane?

ANSWER: Crane location is shown on Sheet G-001 of the revised drawings.

QUESTION 73:

Background: Replace Building 204 Chiller. Scope of Work 2.16 a) Elevation drawings indicating the location of new equipment. Deliverables 4.1 Contactor shall submit preliminary drawings.

Request the Government clarify drawings refer to standard equipment shop drawings and not

stamped engineered drawings. It is the contractors understanding that this is not a design build

contract.

ANSWER: See answers to Questions 8, 41 & 42.

QUESTION 74:

Background: Replace Building 204 Chiller. Scope of Work 2.16 d) Network diagrams for metering and /or control devices internal to the new equipment.

What is to be metered? Contractor wishes to clarify that metering for electrical consumption or

flow meters to track chilled water are not part of the contract.

ANSWER: There is no electrical metering required for this equipment. The diagrams are for the internal electrical and controls of the chiller, which should come with the chiller unit from the manufacturer as part of the O&M documentation. It should show all internal electrical connections and if they are connected to an external system. See answer to Question 94.

QUESTION 75:

Background: Replace Building 204 Chiller: Scope of work 2.16 b) Control schematics for the new equipment.

Can control schematics be provided for the existing chiller along with the brand/type of controls, and the contractor that maintain controls? What is the current hardware/software that new chiller would need to integrate with?

ANSWER: There are no schematics outside of what York has inside the chiller. The only thing that is outside of factory is the pump control / Chilled water flow safety setup.

That is ran from the BACnet device between the pumps and feeds go / no-go to the chiller just as a flow switch would do through a set of NO contacts (open = no flow / closed = flow) this controller is tied into a wireless BACnet transceiver along with the existing York chiller) The pump controller and York chiller are both BACnet MSTP devices and are as stated before wired via MSTP 2 conductor shielded cable into the BACnet wireless device which communicates wirelessly with another device (BACnet)

QUESTION 76:

Background: Replace Building 204 Chiller: Scope of work 2.17 a) On site commissioning functional testing.

Clarify that this is to occur with Contractor (with assistance of subcontractors) and VAMC

personnel. This is not intended to be a third party commissioning agent hired by either the Government or the Contractor.

ANSWER: See answer to Question 60.

QUESTION 77:

Background: Replace OR Chiller. Amendment sheet M 101 shows a new concrete pad adjoining the existing chiller pad.

Is the Government intent for the new pad to be connected to the existing pad?

If the new pad is to be connected to the existing pad is it to be doweled together with rebar or isolated with an expansion/caulk joint?

If not is the space between the old and new pad to be filled with 57 stone or topsoil and grass seed?

ANSWER: See expansion joint detail on Sheet M101 of revised drawings.

QUESTION 78:

Background: Replace OR Chiller. Amendment sheet M 201 Bollard detail states fill with concrete prior to setting in footing.

Would it be acceptable to fill the Bollard with concrete after setting the bollard in the footing? This would make the installation of the bollard lighter and there would be less potential for back sprain for the individual installing the bollard.

ANSWER: Bollard is to be constructed per the detail on Sheet M-001.

QUESTION 79:

Background: Replace OR Chiller. Amendment sheet M 101 shows a new concrete pad and bollards extending 5 0 into the earth.

Can an existing utility plan be provided to avoid conflict with existing underground utilities?

ANSWER: Exact locations of site utilities are not known.

QUESTION 80:

Background: Replace OR Chiller. General statement calls for removal of existing fencing and new fencing to be installed.

Will new fencing match existing chain link fence?

For bidding purposes can Government specify size of gate or gates?

Is the gate to be locked with Government provided pad lock?

If not can a cut sheet or specification be provided to Contractor for keying locking mechanism.

ANSWER:

The new fencing shall match the height of the existing and shall conform to Section 32 31 13 in the revised specifications.

See New Work Note 9 on Sheet M-101 of the revised drawings.

The VA will provide a lock.

QUESTION 81:

Background: Replace OR Chiller.

Can the new chiller be set during normal business hours? This would require the road to be

blocked and/or a portion of the parking lot to be blocked off.

ANSWER: Crane work will be done during non-business hours.

QUESTION 82:

Background: Replace OR Chiller. The understanding is that the new chiller will be the primary chiller. If the new chiller becomes inoperable then the existing chiller will provide cooling to the OR by a manual transfer.

Will the existing piping be reconfigured to be physically connected to both the new and existing chiller and isolated from each other with valves?

In the event of a failure on the new chiller valves would be closed and opened for the existing chiller manually?

Is there to be a third set of valves for connections to a temporary chiller in the event both the new and existing chiller fail?

ANSWER:

The new and existing piping will be configured to allow the new and existing and potential temporary chillers to be independently isolated from the chilled water loop piping. Reference Sheet M-101 of the revised drawing set.

All isolation valves will be manually operated.

The existing valves and connections for a temporary chiller are to remain.

QUESTION 83:

The solicitation indicates that the existing electrical service can only provide power for one chiller at a time. Can the Government specify the method that is desired to transfer power from the new chiller to the existing chiller in the event the new chiller is no longer operational?

ANSWER: The intent is to only allow one chiller to operate at a time. This can be done several ways, it can be done through an interposing relay that does not allow one chiller to be energized if the other chiller is energized, it can be accomplished through the controls as a permissive input to the controller that will not allow the chiller to start if the other chiller is running, or a manual transfer switch can be used to only allow power to one chiller unit at a time. Depending on how the pumps are energized, this could get a little more complicated in regards to interlocking.

QUESTION 84:

Will maintenance require removing wiring from the line side of the breaker serving the new chiller to the line side of the breaker serving existing chiller?

ANSWER: Depending on how the new chiller is to be wired into the existing system, possibly.

QUESTION 85:

Will there be a cut sheet/product data provided for some type of a transfer switch including a

wiring diagram?

ANSWER: Only if a manual transfer switch is required.

QUESTION 86:

Will there be kirk keys for the breakers that serve the new chiller and the existing chiller along with a wiring diagram?

ANSWER: If there is a manual transfer switch yes. I have no information on the new chiller to base a design off of and no information on how they want this system to operate.

QUESTION 87:

The controls appear to be interlocked to the main building with a WIFI configuration. Can control schematics be provided for the existing chiller along with the brand/type of controls, contractor that maintain controls?

Current hardware/software that new chiller would need to integrate with?

ANSWER: There is no Interlock nor WIFI (Wi-Fi is illegal!) The communications is BACnet MSTP tied to a wireless BACnet Transceiver that communicates to the main automation system. Pretend the Wireless part does not exist , all that will need to be done is a BACnet address set on the new chiller as Address 3 and 2 conductor shielded wire pulled from the pump control box to the new chiller (Pump control box is current end of line so it will have to be daisy chained from that device to the new chiller for proper communications to work, new chiller mac address set to 3 and the baud rate set to 38,400)

The devices in the field act like any normal BACnet device (Just the communications from the pad into the building is wireless BACnet MSTP)

QUESTION 88:

Can the WIFI antenna be used for both chillers or will each chiller need an antenna?

ANSWER: See above about the BACnet wireless device and how it works. No other wireless is needed just new twisted pair 22 AWG 2conductor shielded wire pulled as normal for any BACnet device from the pump control communications over to the new chiller.

QUESTION 89:

Does the current control system have enough points for the new chiller?

ANSWER: Our server handles BACnet traffic so that is not an issue.

QUESTION 90:

Background: Replace OR Chiller. Freeze protection.

Does the existing system contain glycol and are the current glycol levels within an acceptable range?

ANSWER: Existing system does not contain glycol.

QUESTION 91:

Background: Replace OR Chiller. The existing chiller/piping has evidence of heat tracing.

Is heat tracing required for the new components?

ANSWER: Heat tracing is required. Existing electrical circuit is to be reused.

QUESTION 92:

Background: Replace OR Chiller. Insulation of new piping.

Is the new insulation and jacketing for this new insulation to match the existing insulation?

Please provide the product data for the existing insulation and jacketing.

ANSWER:

New insulation shall match the existing and conform to the specifications.

Refer to insulation Spec. for required insulation.

QUESTION 93:

Background: Replace OR Chiller. Scope of Work 2.1 a) Elevation drawings indicating the location of new equipment. Deliverables 4.1 Contactor shall submit preliminary drawings.

Request the Government clarify drawings refer to standard equipment shop drawings and not

stamped engineered drawings. It is the contractors understanding that this is not a design build

contract.

ANSWER: See answers to Questions 8, 41 & 42.

QUESTION 94:

Background: Replace OR Chiller. Scope of Work 2.14 d) Network diagrams for metering and /or control devices internal to the new equipment.

What is to be metered? Contractor wishes to clarify that metering for electrical consumption or

flow meters to track chilled water are not part of the contract.

ANSWER: Chilled water flow meter is required. Recommended device is an Ultrasonic type of flow meter. Either install a new BACnet device that has an analog input on it or a flow meter that has BACnet MSTP output. (https://www.sierrainstruments.com/library/pressreleases/207i-bacnet-ultrasonic-flowmeter This is just an example of a flow meter with BACnet MSTP)

QUESTION 95:

Background: Replace OR Chiller: Scope of work 2.15 a) On site commissioning functional testing.

Clarify that this is to occur with Contractor (with assistance of subcontractors) and VAMC

personnel. This is not intended to be a third party commissioning agent hired by either the Government or the Contractor.

ANSWER: See answer to Questions 59.

QUESTION 96:

2.15 The contractor shall be required to develop and submit the following documentation to the COR: a) Elevation drawings indicating the location of the new equipment. b) Control schematics for the new equipment. c) Wiring diagrams and cable/conduit schedules. d) Network diagrams for metering and/or control devices internal to the new equipment. e) Factory test reports for the equipment.

Can the VA provide specifications 23 09 23 Direct-Digital Control System for HVAC and scope for control work?

ANSWER: Section 23 09 23 has been added to the specifications.

QUESTION 97:

2.3 The new equipment will be installed in the same area as the existing equipment and the contractor will need to develop a plan to provide chilled water service to the OR at all times during the demolition, installation, and commissioning of the new equipment. 2.9 The contractor will provide and install a temporary chiller if necessary, to keep correct temperature during demolition and installation of the system. As discussed at site visit: Can the existing unit be used as the temporary chiller in place of a portable unit with a weekend shut down for final connections?

ANSWER: See answer to Question 26.

QUESTION 98:

2.10 The contractor will provide and install a temporary chiller to keep correct temperature during the demo of the old chiller and installation of the new chillers. If the demo and installation can b completed over a weekend from Friday 6PM through Monday AM. Would the VA drop the requirement for a temporary chiller?

ANSWER: See answer to Question 26. If demo and working replacement of Bldg. 204 Chiller can be completed over a weekend, a temporary chiller will not be required.

QUESTION 99:

2.5 The new chiller will be a 150-ton air cooled chiller. The contractor is to provide and install controls to maintain the correct temperature for the OR and surgery areas. The new controls shall allow only one chiller to operate at a time.

Is it the intent of the SOW to install some sort of 2 or 3position "selector switch " on the load side of the main breaker to choose which unit to run (new, old or temporary chiller)?

Is it the intent of the SOW to install electric quick disconnects for the temporary chiller?

ANSWER:

The intent is to interlock the 2 chillers so only one can run at a time. There are multiple ways to achieve this.

It is my understanding we were using the electrical quick connects that are existing for the new chiller, if that is the case then yes we would need new electrical quick connects on the new system

Update #3 · Feb 28, 2022

STATEMENT OF WORK Project 621-19-125 Contractor Services to Replace OR Chiller James H. Quillen VA Medical Center Mountain Home, TN General The operation room (OR) area is currently supplied by a 150-ton chiller unit that is oversized and is near the end of its useful life. This project is to supplement it with an equivalent 150-ton system. Chilled water service to the OR cannot be interrupted at any time. Base Bid includes select demolition, purchase, and installation of a new 150-ton air cooled chiller, pumps, controls, and commissioning for fully functional system meeting all current codes and standards. It assumed that the existing controls and power wiring can be reused. Demolition will include select removal of fencing, bollards, electrical and plumbing. New work will consist of a new concrete pad and fencing with required safety and service clearances, installation of the new chiller including piping, insulation, valves, controls, and electrical power. The existing chiller will remain in service. The new controls will allow only one chiller be operating at any time. Bid Alternate 1 is same as the Base Bid except that the existing chiller will be removed including disposal. Scope of Work The contractor shall be required to furnish all labor, materials, transportation, equipment, tools, and supervision to perform the scope of work for this project. The contractor will be responsible for performing a site visit to determine the existing equipment details and current installation. The new equipment will be installed in the same area as the existing equipment and the contractor will need to develop a plan to provide chilled water service to the OR at all times during the demolition, installation, and commissioning of the new equipment. The contractor will be required to demo and dispose of all the equipment and materials being removed and re-install safety barriers, fence, etc. The contractor will be required to return all landscaping to current conditions. The new chiller will be a 150-ton air cooled chiller. The contractor is to provide and install controls to maintain the correct temperature for the OR and surgery areas. The new controls shall allow only one chiller to operate at a time. The chiller must maintain minimum recommended water volume in circulation to avoid frequent cycling of the compressors, which could potentially require a chilled water tank. The contractor will provide and install all necessary piping for a fully functional system. Propress fittings will not be allowed. The new system shall have quick disconnects for emergency situations. The system must include acoustic options for noise attenuation if there is a need for noise control. The contractor will provide and install a temporary chiller if necessary, to keep correct temperature during demolition and installation of the system. All equipment to complete the scope of work shall be new, not used, remanufactured, or refurbished. All OEM equipment shall be UL certified and have UL labels on the equipment. Chiller shall be rated and certified per AHRI conditions The selected chiller and all components, piping, pumps, controls, etc. shall be designed in compliance with applicable standards and codes described in VA program guides, design materials and construction (PG-18-1 and PG -18-2), Design manuals for HVAC (PG-18-10) specifications available in the Technical Information Library (TIL) on VA Website address: (http://www.cfm.va.gov/til/). The contractor shall be required to develop and submit the following documentation to the COR: Elevation drawings indicating the location of the new equipment. Control schematics for the new equipment. Wiring diagrams and cable/conduit schedules. Network diagrams for metering and/or control devices internal to the new equipment. Factory test reports for the equipment. The contractor shall be responsible for the following services: On-site commissioning, which includes oversight of the demolition of the existing equipment, new equipment installation and functional testing of the equipment. Coordination of any subcontractors required for the demolition and installation of the new equipment, including any rework of the existing wiring and conduit to terminate the existing wiring to create a fully functional system. The work shall also include necessary rework of any existing piping and insulation. The Contractor shall develop and provide a detailed schedule in Microsoft ProjectÂ® or other approved scheduling software for completion of all Design Stage activities, tasks, and submissions required herein, leading up to and including the final design development submission(s). After the Contractor receives notice to proceed with the Construction Stage work, the Contractor shall provide and maintain a detailed schedule in Microsoft ProjectÂ® for completion of all Construction Documents Phase activities, tasks, and submissions required herein. The Contractor schedules shall itemize all required submission dates and review durations and must conform to the milestones and durations provided in the COR overall schedule and the Submission, Review. After construction begins, the Contractor shall conduct a weekly progress meeting(s) and weekly subcontractor meeting(s). A COR representative and/or approved delegate will attend. The Contractor shall also attend construction oversight meetings with representatives from the COR and the project team monthly. Below is information on the existing equipment. This information is for reference only, the contractor is required to verify all information. Existing Chiller is a York International CORP. YCAV0157SA46VAASXTXXXXXLXXXX42XXXXXXHXXXSAXXXXXXBXXLXXBXAXXX Schedule and Performance The contractor shall provide the schedule required in section 2.15 item c above, including delivery date for all equipment within 60 calendar days of the notice to proceed (NTP). The contractor shall update the COR of any changes to the delivery date bimonthly or immediately upon notification from the plant that there is a delay so to schedule the outage and resources more accurately for the demolition and installation of the equipment. Any work that requires an electrical or HVAC shall be coordinated with the COR with a minimum of five (5) days notice if it affects a patient care area and a minimum of a three (3) days notice if it affects an administrative area. All work requiring an energized work permit requires a minimum of three (3) days notice and must be approved by the Chief Engineer. The work hours for this scope shall be planned for normal business hours except for outages and tie-ins which may require after hours and/or weekends unless otherwise directed by the COR. The contractor is responsible for all financial costs associated with any sub-contractors required for the execution of the scope of work. If the contractor determines a change in schedule is required, which will affect a planned outage or require an additional outage, the COR shall be notified immediately and a change in schedule shall be proposed and approved by the COR. Final Project Closeout shall be completed within 300 calendar days after notice to proceed (NTP). The Contractor schedule shall allow for VA review periods ending with Contractor s receipt of VA comments for each submission no later than 15 working days after VA receives the submission. Deliverables The contractor shall submit preliminary drawings and bill of materials within 60 calendar days of the NTP to the COR. This deliverable will include at a minimum: Chiller specs and shop drawings Equipment layout with dimensions. Prior to completion of the contract, the contractor shall submit final copies of all drawings, schematics, diagrams, bill of materials, and coordination study results to the COR. The preliminary deliverables shall be submitted in electronic format only (no USB drives). The final deliverables, other than the arc flash labels, shall be submitted in electronic format (no USB drives). Accuracy of Planning Information The contractor shall visit the project site to investigate the information shown on any Government-Furnished drawings, record (as-built) drawings, and other planning documents provided by VA. This information is the best available, but the Government does not guarantee its accuracy or completeness. The contractor shall promptly report to the Contracting Officer in writing any discrepancies between this contract and the planning information provided by the Government. The contractor shall make no adjustments to his work due to the discrepancy before the Contracting Officer has reviewed the matter and forwarded his determination to the contractor. The contractor s failure to report any such discovered discrepancy or to wait for the Contracting Officer's determination shall be at his risk and expense. Ownership of Original Documents All designs, drawings, specifications, notes, and other work developed in the performance of this contract shall be the sole property of the Government and may be used on any other work without additional compensation to the Contractor. The Contractor agrees not to assert any rights and not to establish any claim under the design patent or copyright laws. The Contractor, for a period of no less than 3 years after completion of the project, agrees to furnish and provide access to all retained materials (including electronic) upon request of the VA. Unless otherwise provided in this contract, the Contractor shall have the right to retain copies of all such materials beyond such period. Security Requirements Contractors, contractor personnel, subcontractors and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security. All contractor personnel shall be required to complete the VA Privacy Training for Personnel without Access to VA Computer Systems or VA Sensitive Information and submit to the COR prior to beginning work on site. All contractor personnel shall be required to review the Contractor Rules of Behavior agreement and Acknowledge and Accept the agreement and submit to the COR prior to beginning work on site. Due to the scope of this work, the C&A requirements do not apply, and a Security Accreditation Package is not required.

Update #2 · Feb 1, 2022

STATEMENT OF WORK

Project 621-19-125

Contractor Services to

Replace OR Chiller

James H. Quillen VA Medical Center

Mountain Home, TN

General

The operation room (OR) area is currently supplied by a 150-ton chiller unit that is oversized and is near the end of its useful life. This project is to supplement it with an equivalent 150-ton system. Chilled water service to the OR cannot be interrupted at any time.

Base Bid includes select demolition, purchase, and installation of a new 150-ton air cooled chiller, pumps, controls, and commissioning for fully functional system meeting all current codes and standards. It assumed that the existing controls and power wiring can be reused. Demolition will include select removal of fencing, bollards, electrical and plumbing. New work will consist of a new concrete pad and fencing with required safety and service clearances, installation of the new chiller including piping, insulation, valves, controls, and electrical power. The existing chiller will remain in service. The new controls will allow only one chiller be operating at any time.

Bid Alternate 1 is same as the Base Bid except that the existing chiller will be removed including disposal.

Scope of Work

The contractor shall be required to furnish all labor, materials, transportation, equipment, tools, and supervision to perform the scope of work for this project.

The contractor will be responsible for performing a site visit to determine the existing equipment details and current installation.

The new equipment will be installed in the same area as the existing equipment and the contractor will need to develop a plan to provide chilled water service to the OR at all times during the demolition, installation, and commissioning of the new equipment.

The contractor will be required to demo and dispose of all the equipment and materials being removed and re-install safety barriers, fence, etc. The contractor will be required to return all landscaping to current conditions.

The new chiller will be a 150-ton air cooled chiller. The contractor is to provide and install controls to maintain the correct temperature for the OR and surgery areas. The new controls shall allow only one chiller to operate at a time.

The chiller must maintain minimum recommended water volume in circulation to avoid frequent cycling of the compressors, which could potentially require a chilled water tank.

The contractor will provide and install all necessary piping for a fully functional system. Propress fittings will not be allowed. The new system shall have quick disconnects for emergency situations.

The system must include acoustic options for noise attenuation if there is a need for noise control.

The contractor will provide and install a temporary chiller if necessary, to keep correct temperature during demolition and installation of the system.

All equipment to complete the scope of work shall be new, not used, remanufactured, or refurbished.

All OEM equipment shall be UL certified and have UL labels on the equipment.

Chiller shall be rated and certified per AHRI conditions

The selected chiller and all components, piping, pumps, controls, etc. shall be designed in compliance with applicable standards and codes described in VA program guides, design materials and construction (PG-18-1 and PG -18-2), Design manuals for HVAC (PG-18-10) specifications available in the Technical Information Library (TIL) on VA Website address: (http://www.cfm.va.gov/til/).

The contractor shall be required to develop and submit the following documentation to the COR:

Elevation drawings indicating the location of the new equipment.

Control schematics for the new equipment.

Wiring diagrams and cable/conduit schedules.

Network diagrams for metering and/or control devices internal to the new equipment.

Factory test reports for the equipment.

The contractor shall be responsible for the following services:

On-site commissioning, which includes oversight of the demolition of the existing equipment, new equipment installation and functional testing of the equipment.

Coordination of any subcontractors required for the demolition and installation of the new equipment, including any rework of the existing wiring and conduit to terminate the existing wiring to create a fully functional system. The work shall also include necessary rework of any existing piping and insulation.

The Contractor shall develop and provide a detailed schedule in Microsoft ProjectÂ® or other approved scheduling software for completion of all Design Stage activities, tasks, and submissions required herein, leading up to and including the final design development submission(s). After the Contractor receives notice to proceed with the Construction Stage work, the Contractor shall provide and maintain a detailed schedule in Microsoft ProjectÂ® for completion of all Construction Documents Phase activities, tasks, and submissions required herein. The Contractor schedules shall itemize all required submission dates and review durations and must conform to the milestones and durations provided in the COR overall schedule and the Submission, Review.

After construction begins, the Contractor shall conduct a weekly progress meeting(s) and weekly subcontractor meeting(s). A COR representative and/or approved delegate will attend. The Contractor shall also attend construction oversight meetings with representatives from the COR and the project team monthly.

Below is information on the existing equipment. This information is for reference only, the contractor is required to verify all information.

Existing Chiller is a York International CORP. YCAV0157SA46VAASXTXXXXXLXXXX42XXXXXXHXXXSAXXXXXXBXXLXXBXAXXX

Schedule and Performance

The contractor shall provide the schedule required in section 2.15 item c above, including delivery date for all equipment within 60 calendar days of the notice to proceed (NTP).

The contractor shall update the COR of any changes to the delivery date bimonthly or immediately upon notification from the plant that there is a delay so to schedule the outage and resources more accurately for the demolition and installation of the equipment.

Any work that requires an electrical or HVAC shall be coordinated with the COR with a minimum of five (5) days notice if it affects a patient care area and a minimum of a three (3) days notice if it affects an administrative area.

All work requiring an energized work permit requires a minimum of three (3) days notice and must be approved by the Chief Engineer.

The work hours for this scope shall be planned for normal business hours except for outages and tie-ins which may require after hours and/or weekends unless otherwise directed by the COR.

The contractor is responsible for all financial costs associated with any sub-contractors required for the execution of the scope of work.

If the contractor determines a change in schedule is required, which will affect a planned outage or require an additional outage, the COR shall be notified immediately and a change in schedule shall be proposed and approved by the COR.

Final Project Closeout shall be completed within 300 calendar days after notice to proceed (NTP). The Contractor schedule shall allow for VA review periods ending with Contractor s receipt of VA comments for each submission no later than 15 working days after VA receives the submission.

Deliverables

The contractor shall submit preliminary drawings and bill of materials within 60 calendar days of the NTP to the COR. This deliverable will include at a minimum:

Chiller specs and shop drawings

Equipment layout with dimensions.

Prior to completion of the contract, the contractor shall submit final copies of all drawings, schematics, diagrams, bill of materials, and coordination study results to the COR.

The preliminary deliverables shall be submitted in electronic format only (no USB drives).

The final deliverables, other than the arc flash labels, shall be submitted in electronic format (no USB drives).

Accuracy of Planning Information

The contractor shall visit the project site to investigate the information shown on any Government-Furnished drawings, record (as-built) drawings, and other planning documents provided by VA. This information is the best available, but the Government does not guarantee its accuracy or completeness.

The contractor shall promptly report to the Contracting Officer in writing any discrepancies between this contract and the planning information provided by the Government. The contractor shall make no adjustments to his work due to the discrepancy before the Contracting Officer has reviewed the matter and forwarded his determination to the contractor. The contractor s failure to report any such discovered discrepancy or to wait for the Contracting Officer's determination shall be at his risk and expense.

Ownership of Original Documents

All designs, drawings, specifications, notes, and other work developed in the performance of this contract shall be the sole property of the Government and may be used on any other work without additional compensation to the Contractor. The Contractor agrees not to assert any rights and not to establish any claim under the design patent or copyright laws. The Contractor, for a period of no less than 3 years after completion of the project, agrees to furnish and provide access to all retained materials (including electronic) upon request of the VA. Unless otherwise provided in this contract, the Contractor shall have the right to retain copies of all such materials beyond such period.

Security Requirements

Contractors, contractor personnel, subcontractors and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security.

All contractor personnel shall be required to complete the VA Privacy Training for Personnel without Access to VA Computer Systems or VA Sensitive Information and submit to the COR prior to beginning work on site.

All contractor personnel shall be required to review the Contractor Rules of Behavior agreement and Acknowledge and Accept the agreement and submit to the COR prior to beginning work on site.

Due to the scope of this work, the C&A requirements do not apply, and a Security Accreditation Package is not required.

Update #1 · Jan 25, 2022

***Both Projects will be worked concurrently for a total of 300 calendar days

DUNS NUMBER: ______________________ FEDERAL TAX ID NUMBER: ______________________

POC NAME:

EMAIL:

TELEPHONE:

IMPORTANT BIDDER INFORMATION

BIDDING MATERIALS: All bidding materials consisting of drawings, specifications, contract forms Amendments, and other documents will be posted to the Contract Opportunities (FBO) Government website located at https://beta.sam.gov/. This is the only official location where these documents can be obtained and where updates are posted. No hard copy bidding materials are available.

BID SUBMISSION: The following documents are to be included in the bid submission: (1) an original, fully completed and signed and dated SF 1442 Offer page ( wet ink signature ), (2) acknowledgment of all amendments issued by either completing block 19 of the SF1442 or completing blocks 15a, b, and c of the Amendment(s) and providing them with the SF 1442 Offer page; (3) original completed Bid Schedule if one is provided, otherwise the lump sum bid amount is entered in block 17 of the SF1442 Offer page; (4) an original completed and signed SF 24 Bid Bond or other allowable Bid Security; (5) completed Representations and Certifications section (FAR 52.204-8, 52.209-5 (Deviation), and 52.209-7); and (6) fully completed Contractor Experience Modification Rate (EMR) Certification documents.

Bidders are responsible for ensuring and verifying their offer and all required bid documents are received at the office designated in block 8 of the SF 1442 and by the date and time specified in block 13A of the SF 1442 (subject to amendment).

PROJECT INFORMATION

PROJECT TITLE AND NUMBER:

Project 621-19-125 Replace OR Chiller

Project 621-22-126 Replace Bldg. 204 Chiller

PROJECT LOCATION: James H. Quillen VAMC, Mtn. Home, TN 37684

NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM CODE: (NAICS): 236220 Commercial and Institutional Building Construction

SMALL BUSINESS SIZE STANDARD: $39.5 Million

TYPE OF SET-ASIDE: This solicitation is a 100% set-aside for SERVICE-DISABLED VETERAN OWNED SMALL BUSINESS (SDVOSB).

PROJECT MAGNITUDE: $1M - $2M

SCOPE OF WORK DESCRIPTION:

The Contractor shall furnish all labor, material, equipment, supervision, and all other necessary items to completely prepare site for building operations as required per drawings, specifications, and Statement of Work (SOW) at the James H. Quillen VAMC, Mtn. Home, TN 37684.

This project will Replace OR and Bldg. 204 Chiller. This project will include demolition and removal of the existing chiller equipment. The contractor shall furnish all labor, supervision, materials, equipment, and perform a commissioning of the chillers before work will be accepted.

All work including materials will be warranted for a period of one year unless otherwise indicated on specifications.

Normal working hours are Monday thru Friday from 7:30 AM to 4:30 PM.

Federal Holidays. Federal law (5 U.S.C. 6103) establishes the following public holidays for Federal employees: New Year s Day, Birthday of Martin Luther King, Jr., Washington s Birthday, Memorial Day, Juneteenth Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day. Please note that most Federal employees work on a Monday through Friday schedule. For these employees, when a holiday falls on a non-workday -- Saturday or Sunday -- the holiday usually is observed on Monday (if the holiday falls on Sunday) or Friday (if the holiday falls on Saturday).

All contractors are required to complete the VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access or Use to VA Sensitive Information. A copy of the signed training must be submitted to the COR and uploaded into VA Talent Management System (TMS).

Contractor employees shall not be considered government employees for any purpose under this contract.

Changes to any resultant contract may only be made by a written modification which is formally executed by the contractor and the Contracting Officer.

STATEMENT OF WORK

Contractor Services to

Replace OR Chiller

Project # 621-19-125

James H. Quillen VA Medical Center

Mountain Home, TN

General

The operation room area is supplied by a 150-ton chiller unit. The chiller is oversized and has reached the end of its useful life and needs to be replaced with two approximately 80 ton with quick disconnects for emergency situations. This project will involve a Contractor, to provide Construction services that, at a minimum, include the demolition, purchase and installation of chiller, controls, construction services, and commissioning to create fully functional chillers for the operating room area that meets all current codes and standards. This will involve complete demolition, removal, and disposal of the current chiller, modifications to the area to accommodate the required safety and service clearances for the new chillers equipment to be installed.

Scope of Work

The contractor shall be required to furnish all labor, materials, transportation, equipment, tools, and supervision to perform the scope of work for this project.

The contractor will be responsible for performing a site visit to determine the existing equipment details and current installation.

The new equipment will be installed in the same area as the existing equipment and the contractor will need to develop a plan to minimize the amount of down time during the demolition, installation, and commissioning of the new equipment.

The contractor will be required to demo and dispose of all the equipment being removed and re-install safety barriers, fence, etc. The contractor will be required to return all landscaping to current conditions.

The existing chiller is to be replaced with two approximately 80-ton chillers. The contractor is to correctly size the new chillers to maintain the correct temperature for the OR and surgery areas.

All pumps and/or motors are to be replaced with new equipment.

The chiller must maintain minimum recommended water volume in circulation to avoid frequent cycling of the compressors, which could potentially require a chilled water tank.

The new chillers are to have quick disconnects for emergency situations.

The system must include acoustic options for noise attenuation if there is a need for noise control.

2.10 The contractor will provide and install a temporary chiller to keep correct temperature during the demo of the old chiller and installation of the new chillers.

2.11 All equipment to complete the scope of work shall be new, not used, remanufactured, or refurbished.

All OEM equipment shall be UL certified and have UL labels on the equipment.

Chillers shall be rated and certified per AHRI conditions.

The contractor shall be required to develop and submit the following documentation to the COR:

Elevation drawings indicating the location of the new equipment.

Control schematics for the new equipment.

Wiring diagrams and cable/conduit schedules.

Network diagrams for metering and/or control devices internal to the new equipment.

Factory test reports for the equipment.

The contractor shall be responsible for the following services:

On-site commissioning, which includes oversight of the demolition of the existing equipment, new equipment installation and functional testing of the equipment.

Below is information on the existing equipment. This information is for reference only, the contractor is required to verify all information.

Existing Chiller is a York International CORP. YCAV0157SA46VAASXTXXXXXLXXXX42XXXXXXHXXXSAXXXXXXBXXLXXBXAXXX

Schedule and Performance

The contractor shall establish a tentative delivery date for all equipment within 60 calendar days of the notice to proceed (NTP).

All work requiring an energized work permit requires a minimum of three (3) days notice and must be approved by the Chief Engineer.

The work hours for this scope shall be planned for normal business hours except for outages and tie-ins which may require after hours and/or weekends unless otherwise directed by the COR.

The contractor is responsible for all financial costs associated with any sub-contractors required for the execution of the scope of work.

Deliverables

The contractor shall submit preliminary drawings and bill of materials within 60 calendar days of the NTP to the COR. This deliverable will include at a minimum:

Chiller specs and shop drawings.

Equipment layout with dimensions.

Prior to completion of the contract, the contractor shall submit final copies of all drawings, schematics, diagrams, bill of materials, and coordination study results to the COR.

The preliminary deliverables shall be submitted in electronic format only (no USB drives).

The final deliverables, other than the arc flash labels, shall be submitted in electronic format (no USB drives).

Accuracy of Planning Information

Ownership of Original Documents

Security Requirements

All contractor personnel shall be required to review the Contractor Rules of Behavior agreement and Acknowledge and Accept the agreement and submit to the COR prior to beginning work on site.

Due to the scope of this work, the C&A requirements do not apply, and a Security Accreditation Package is not required.

STATEMENT OF WORK

Contractor Services to

Replace Bldg. 204 Chiller

Project # 621-22-126

James H. Quillen VA Medical Center

Mountain Home, TN 37684

General

The building 204 is supplied by a 120-ton chiller unit, located on the roof of building 204. The chiller has reached the end of its useful life and needs to be replaced with another similar sized chiller with quick disconnects for emergency situations. This project will involve a Contractor, to provide Construction services that, at a minimum, include the demolition, purchase and installation of chiller, controls, construction services, and commissioning to create a fully functional chiller for the building 204 area that meets all current codes and standards. This will involve complete demolition, removal, and disposal of the current chiller, modifications to the area to accommodate the required safety and service clearances for the new chiller equipment to be installed.

Scope of Work

The contractor shall be required to furnish all labor, materials, transportation, equipment, tools, and supervision to perform the scope of work for this project.

The contractor will be responsible for performing a site visit to determine the existing equipment details and current installation.

The contractor will be required to demo and dispose of all the equipment being removed and re-install safety barriers, fence, etc.

The existing chiller is to be replaced with an approximately 120-ton chiller. The contractor is to correctly size the new chiller to maintain the correct temperature for building 204.

All pumps and/or motors are to be replaced with new equipment.

The chiller must maintain minimum recommended water volume in circulation to avoid frequent cycling of the compressors, which could potentially require a chilled water tank. The current chiller has an 800-gallon auxiliary tank.

The new chiller is to have quick disconnects for emergency situations.

The system must include acoustic options for noise attenuation if there is a need for noise control.

The contractor will provide and install a temporary chiller to keep correct temperature during the demo of the old chiller and installation of the new chillers.

The Contractor will be responsible for renting a crane for removal of old chiller and installation of new chiller to the building 204 roof. All crane work is to be scheduled after normal working hours and/or weekends.

All equipment to complete the scope of work shall be new, not used, remanufactured, or refurbished.

All OEM equipment shall be UL certified and have UL labels on the equipment.

The Chiller shall be rated and certified per AHRI conditions.

The contractor shall be required to develop and submit the following documentation to the COR:

Elevation drawings indicating the location of the new equipment.

Control schematics for the new equipment.

Wiring diagrams and cable/conduit schedules.

Network diagrams for metering and/or control devices internal to the new equipment.

Factory test reports for the equipment.

The contractor shall be responsible for the following services:

On-site commissioning, which includes oversight of the demolition of the existing equipment, new equipment installation and functional testing of the equipment.

Below is information on the existing equipment. This information is for reference only, the contractor is required to verify all information.

Existing Chiller is a Trane. CGAM120F2E02AXD2A1A1A1AXXA1C1A4XXA8BXA1A3A1DXXLXX

Schedule and Performance

3.1 The contractor shall establish a tentative delivery date for all equipment within 60 calendar days of the notice to proceed (NTP).

All work requiring an energized work permit requires a minimum of three (3) days notice and must be approved by the Chief Engineer.

The work hours for this scope shall be planned for normal business hours except for outages and tie-ins which may require after hours and/or weekends unless otherwise directed by the COR.

The contractor is responsible for all financial costs associated with any sub-contractors required for the execution of the scope of work.

Deliverables

4.1 The contractor shall submit preliminary drawings and bill of materials within 60 calendar days of the NTP to the COR. This deliverable will include at a minimum:

Chiller specs and shop drawings.

Equipment layout with dimensions.

Prior to completion of the contract, the contractor shall submit final copies of all drawings, schematics, diagrams, bill of materials, and coordination study results to the COR.

The preliminary deliverables shall be submitted in electronic format only (no USB drives).

The final deliverables, other than the arc flash labels, shall be submitted in electronic format (no USB drives).

Accuracy of Planning Information

Ownership of Original Documents

Security Requirements

All contractor personnel shall be required to review the Contractor Rules of Behavior agreement and Acknowledge and Accept the agreement and submit to the COR prior to beginning work on site.

Due to the scope of this work, the C&A requirements do not apply, and a Security Accreditation Package is not required.

WAGE DETERMINATION: Department of Labor General Decision Number TN20220111 dated 1-07-2022 is included as an attachment to solicitation and is applicable to any resultant contract. If necessary, subsequent revisions will be posted to the solicitation via amendment prior to bid opening. Revision may also be applicable prior to any contract award. Wage decisions are available at Wage Determinations Online (WDOL) at https://beta.sam.gov.

REQUESTS FOR INFORMATION (RFI): To obtain clarifications and/or additional information concerning the solicitation requirements, specifications and/or drawings, or any other issue pertaining to the advertisement for bids, submit a written RFI utilizing the RFI Form attached to this solicitation and send via email to the attention of the Contracting Officer, Teresa Rogofsky at Teresa.rogofsky@va.gov. The subject line of the email must read RFI # 36C24922B0010 Project # 621-19-125 Replace OR Chiller & Project # 621-22-125 Replace Bldg. 204 Chiller. RFIs related to the project technical documents must be specific identifying section, paragraph, and page number of the specifications. For questions related to drawings, please cite the drawing number. All questions submitted must be asked in question format. RFIs related to the solicitation or other related documents shall refer to the specific provision, clause, etc.

See: SF1442, Page 1, Section 10 for Submission NLT Date.

DATABASE REGISTRATION INFORMATION

SYSTEM FOR AWARD MANAGEMENT (SAM) REGISTRATION: The System for Award Management (SAM) website located at https://beta.sam.gov is the Official U.S. Government system that consolidated the capabilities of the Central Contractor Registration (CCR including FedReg), Online Representations and Certifications Application (ORCA), and the Excluded Parties List System (EPLS). Federal Acquisition Regulations require that federal contractors wishing to do business with the Government and bid on work shall have an active registration in SAM. If the Offeror does not have an active registration in the SAM database at the time of bid submission and are the apparently successful low offeror, the Contracting Officer shall prescribe a time within which the offeror shall have an active registration in SAM; otherwise, the Contracting Officer shall deem the offeror s bid non-responsive to the solicitation requirements and proceed to award to the next lowest offer.

THE EXCLUDED PARTIES LIST SYSTEM (EPLS): To ensure that the individuals or businesses providing services under the contract have not engaged in fraud or abuse regarding Sections 1128 and 1128A of the Social Security Act regarding federal health care programs, the contractor is required to check the Excluded Parties List System (EPLS) located at https://beta.sam.gov for each person or business providing services under this contract. During the performance of this contract the Contractor is prohibited from using any individual or business listed on the List of Excluded Individuals/Entities.

VETS-4212 REPORTING REQUIREMENT: Contractors are required to submit a required annual Form VETS-4212, Federal Contractor Veterans' Employment Report in all cases where the contractor or subcontractor has received an award of $150,000 or more in any fiscal year. Contracting Officers are prohibited from awarding a contract to a contractor that has not submitted a required VETS-4212 Report with respect to the preceding fiscal year if the contractor was subject to the reporting requirement of 38 U.S.C. 4212(d). Submit this report as soon as possible, if not already submitted, to avoid delays in the contract award process. For more information on this requirement and/or for completing the web-based reporting form, visit the following website https://www.dol.gov/agencies/vets/programs/vets4212. See FAR provision 52.222-38, Compliance with Veterans' Employment Reporting Requirements (FEB 2016) under the Representations, Certifications and Other Statements of Offerors, and FAR clause 52.222-37, Employment Reports on Veterans (FEB 2016) under the General Conditions.

BONDING INFORMATION

BID GUARANTEE: A bid guarantee is required in an amount not less than 20 percent of the bid price but shall not exceed $3,000,000.Â Failure to furnish the required bid guarantee in the proper form and amount, by the time set for opening of bids, shall require rejection of the bid in all cases except those listed in Federal Acquisition Regulation (FAR) 28.101-4. Bid Bonds must be provided using Standard Form 24 (see FAR 28.106-1) and the form must be provided in original (no white outs, faxed or copied signatures, seals) with wet ink signatures and contain the proper solicitation number, bid opening date, and be from a corporate surety listed in Department of Treasury Circular 570. Individual sureties shall be determined acceptable to the Contracting Officer (see FAR 28.203) and be accompanied by Standard Form 28 Affidavit of Individual Surety. Other forms of bid security may be acceptable as denoted in FAR Part 28.203-2.

PERFORMANCE AND PAYMENT BONDS: In accordance with Contract Clause 52.228-15, and FAR 28.102, Contractors are reminded that any amount awarded over $35,000.00 shall require a Payment Bond (SF 25A), and awards exceeding $150,000.00 shall require both Payment and Performance Bonds (SF 25). Payment and Performance bonds are due no later than 10 days after notification of award. Bonds must be provided with original wet ink signatures - no white-outs or other corrections are allowable. Copies and facsimiles of bonds shall not be accepted.

SECURITY

BACKGROUND INVESTIGATIONS: All contractor employees are subject to the same level of investigation as VA employees who have access to VA Sensitive Information. The level of background investigation is commensurate with the level of access needed to perform the statement of work. This requirement is also applicable to all subcontractor personnel requiring the same level of access.

Levels and associated types of Background Investigations:

If the project requires that workers have only limited physical access to the VA facility for a period of one year or less, a local flash badge with fingerprint check is issued.

If the project requires that workers require un-supervised, logical and/or physical access for 180 consecutive or aggregate days in a 365-day period, over a 3-year period, a background investigation may be required (Special Agency Check (SAC)) which must be completed prior to being allowed access.

If the project requires that workers have access to a VA Network (such as the Building Management System) or un-supervised, full-time, logical, and/or restricted physical access for more than 6 months or more than 180 aggregate days in a one-year period, a background investigation is required (Special Agency Check and National Agency Check with Written Inquiries (NACI)) and access is not allowed until a favorable SAC completion.

All costs for SAC and NACI checks are borne by the contractor. The VA may at its discretion make deductions against the contract in order to recoup the investigation costs. The estimated cost for a SAC is $30.00 per employee and the estimated cost for a NACI check is $408.00 per employee (subject to change at any time).

MEDICAL CENTER ACCESS: Anyone participating in the site visit, or for any other reason that involves visiting the medical center related to this solicitation, must have a valid ID on their person and their vehicle must be properly registered and insured. Masks must be worn on Federal property. Visitors are prohibited from possessing weapons while on a federal installation (See 18 USC 930 Possession of Firearms and Dangerous Weapons in Federal Facilities). Handheld cellphone usage or texting while driving is also prohibited. All VA Medical Centers and associated properties are Federal Property.

PRIVACY TRAINING: All workers regardless of project length must take VA Privacy Training which will be coordinated after project award with the Contracting Officer s Representative.

E-VERIFY SYSTEM: Companies awarded a contract with the federal government shall enroll in E-Verify within 30 days of the contract award date. They shall also begin using the E-Verify system to confirm that all their new hires and their employees directly working on federal contracts are authorized to legally work in the United States. E-Verify is an Internet-based system that allows an employer, using information reported on an employee's Form I-9, to determine the eligibility of that employee to work in the United States.Â There is no charge to employers to use E-Verify.Â (FAR 52.222-54).

OTHER IMPORTANT BIDDER INFORMATION

PRIME CONTRACTOR INFORMATION- SAFETY OR ENVIRONMENTAL VIOLATIONS AND EXPERIENCE MODIFICATION RATING INFORMATION

All Bidders/Offerors shall submit information pertaining to their past Safety and Environmental record (using the attached EMR information/data form) pertaining to their past Safety and Environmental record. The information must contain a certification that the bidder/offeror has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years. If such certification cannot be made, a Bidder/Offeror shall explain why and submit as much information as possible regarding the circumstances of its past safety and environmental record, including the number of EPA violations and/or the number of serious, repeat, and/or willful OSHA violations, along with a detailed description of those violations.

All Bidders/Offerors shall submit information regarding their current Experience Modification Rate (EMR). This information shall be obtained from the Bidders/Offeror s insurance carrier and be furnished on the insurance carrier s letterhead. If a Bidder/Offeror s EMR is above 1.0, Bidder/Offeror must submit a written explanation of the EMR from its insurance carrier furnished on the insurance carrier s letterhead, describing the reasons for the elevated EMR and the anticipated date the EMR may be reduced to 1.0 or below.

Self-insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead must obtain a rating from the National Council on Compensation Insurance, Inc. (NCCI) by completing/submitting form ERM-6 and providing the rating on letterhead from NCCI.Â Note: Self-insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and Puerto Rico shall obtain their EMR rating from their state-run worker s compensation insurance rating bureau.

If the NCCI cannot issue an EMR because the Bidder/Offeror lacks insurance history, Bidder/Offeror shall submit a letter indicating so from its insurance carrier furnished on the insurance carrier s letterhead and include a letter from the NCCI indicating that it has assigned Bidder/Offeror a Unity Rating of 1.0.

The above information, along with other information obtained from Government systems, such as the OSHA and EPA online inspection history databases, will be used to make an initial Determination of Responsibility.

This requirement is applicable to all subcontracting tiers, and prospective prime contractors are responsible for determining the responsibility of their prospective subcontractors.

CONFORMANCE WITH ENVIRONMENTAL MANAGEMENT SYSTEMS: The Contractor shall perform work under this contract consistent with the relevant policy and objectives identified in the agency, organizational, or facility Green Environmental Management System (GEMS) applicable for the contract. The Contractor shall perform work in a manner that conforms to all appropriate Environmental Management Programs and Operational Controls identified by the agency, organizational, or facility GEMS, and provide monitoring and measurement information as necessary for the organization to address environmental performance relative to the environmental, energy, and transportation management goals.Â Â In the event an environmental nonconformance or noncompliance associated with the contracted services is identified, the contractor shall take corrective and/or preventative actions. In the case of a noncompliance, the Contractor shall respond and take corrective action immediately.Â In the case of a nonconformance, the Contractor shall respond and take corrective action based on the time schedule established by the facility GEMS Coordinator. In addition, the Contractor shall ensure that their employees are aware of the roles and responsibilities identified by the environmental management system and how these requirements affect their work performed under this contract.

All on-site contractor personnel shall complete yearly EPA sponsored environmental training specified for the type of work conducted on-site.Â Upon inclusion in the contract, the Contracting Officer's Representative will verify that all contractor personnel have acquired EMS Awareness Training at their appropriate site or location.

REFERENCES TO VA ENGINEER, RESIDENT ENGINEER, SENIOR RESIDENT ENGINEER, OR PROJECT MANAGER: Any reference contained within contract specifications and/or drawings to the VA Engineer , Resident Engineer , Senior Resident Engineer , Project Manager , or their abbreviations are to be replaced with Contracting Officer s Representative (COR) .

PAYMENT FOR MATERIALS STORED OFF-SITE: Payment in advance of installation for materials stored off-site is not authorized under this contract unless otherwise approved by the Contracting Officer.

SCHEDULE OF MATERIAL SUBMITTALS: The submittals contemplated by FAR 52.236-5, Material and Workmanship, are listed on the Schedule of Material Submittals in the Specifications, if provided. The schedule is for reference only the selected contractor is responsible to provide all submittals required by the contract.

REVIEW REQUIRED REGISTRATION WITH CONTRACTOR PERFORMANCE ASSESSMENT SYSTEM (CPARS)

As prescribed in Federal Acquisition Regulation (FAR) Part 42.15, the Department of Veterans Affairs (VA) evaluates contractor past performance on all contracts that exceed $700,000 and shares those evaluations with other Federal Government contract specialists and procurement officials.Â The FAR requires that the contractor be provided an opportunity to comment on past performance evaluations prior to each report closing.Â To fulfill this requirement VA uses an online database, CPARS, which is maintained by the Naval Seal Logistics Center in Portsmouth, Virginia.Â CPARS has connectivity with the Past Performance Information Retrieval System (PPIRS) database, which is available to all Federal agencies. PPIRS is the system used to collect and retrieve performance assessment reports used in source selection determinations and completed CPARS report cards transferred to PPIRS.Â CPARS also includes access to the federal awardee performance and integrity information system (FAPIIS).Â FAPIIS is a web-enabled application accessed via CPARS for contractor responsibility determination information.

Each contractor whose contract award is estimated to exceed $700,000 is required to register with CPARS database at the following web address: www.cpars.csd.disa.mil.Â Help in registering can be obtained by contacting Customer Support Desk at 207-438-1690. Registration should occur no later than thirty days after contract award and must be kept current should there be any change to the contractor's registered representative.Â

For contracts with a period of one year or less, the contracting officer will perform a single evaluation when the contract is complete.Â For contracts exceeding one year, the contracting officer will evaluate the contractor's performance annually.Â Interim reports will be filed each year until the last year of the contract, when the final report will be completed.Â The report shall be assigned in CPARS to the contractor's designated representative for comment.Â The contractor representative will have thirty days to submit any comments and re-assign the report to the VA contracting officer.Â

Failure to have a current registration in the CPARS database, or to re-assign the report to the VA contracting officer within those thirty days, will result in the Government's evaluation being placed on file in the database with a statement that the contractor failed to respond.

NATIONAL ARCHIVES AND RECORDS ADMINISTRATION RECORDS POLICIES

1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.Â

2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.Â

3. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.Â

4. The Government and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of the Government or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity (HCA). Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, the contractor must report it to Government Contracting Officer. The agency must report promptly to NARA in accordance with 36 CFR 1230.

5. The Contractor shall immediately notify the appropriate Government Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to the Government s control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer who awarded the contract. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

6. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by all Government guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with the project location VA Medical Center s written policy.Â

8. The Contractor shall not create or maintain any records containing any non-public Government information that are not specifically tied to or authorized by the contract.Â

9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.Â

10. The Government owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government and shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

11. Training. Â All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take VHA-provided records management training, Talent Management System (TMS) Item #3873736, Records Management for Records Officers and Liaisons. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training. Â All training shall be coordinate with the Contracting Officer s Representative assigned to the contract.

END OF IMPORTANT BIDDER INFORMATION SECTION

Files

File	Type	Posted
36C24922B0010 0004.docx	DOCX document	Apr 7, 2022
621-22-126 Scope of work 3.28.2022.pdf	PDF	Apr 6, 2022
621-19-125 Drawings 3.3.2022.pdf	PDF	Apr 6, 2022
621-19-125 Specifications 3.25.2022.pdf	PDF	Apr 6, 2022
621-22-126 Specifications 3.16.2022.pdf	PDF	Apr 6, 2022
621-22-126 Drawings 3.3.2022.pdf	PDF	Apr 6, 2022
621-22-126 Existing Chiller Submittal 8.15.2011.pdf	PDF	Apr 6, 2022
RFIs - OR B204 Chiller - Answers 3.28.2022.pdf	PDF	Apr 6, 2022
36C24922B0010 0003.docx	DOCX document	Apr 6, 2022
36C24922B0010 0002.pdf	PDF	Feb 28, 2022
Site Visit Sign In Sheet.pdf	PDF	Feb 28, 2022
621-19-125 Project Drawings 2.1.2022.pdf	PDF	Feb 1, 2022
VHA Supplemental Contract Requirements for Combatting COVID-19 Updated 12-14-2021.docx	DOCX document	Feb 1, 2022
36C24922B0010 0001.docx	DOCX document	Feb 1, 2022
Drawing 621-19-125 Project Area .pdf	PDF	Jan 25, 2022
Earthwork Short Form Specs.pdf	PDF	Jan 25, 2022
Safety Specs.pdf	PDF	Jan 25, 2022
Waste Management Specs.pdf	PDF	Jan 25, 2022
General Requirements Specs.pdf	PDF	Jan 25, 2022
Common Work for Plumbing Specs.pdf	PDF	Jan 25, 2022
Shop Drawings.pdf	PDF	Jan 25, 2022
36C24922B0010_1.docx	DOCX document	Jan 25, 2022
S02 - RFI Form - Chillers.docx	DOCX document	Jan 25, 2022
Contractor EMR Certification Form.docx	DOCX document	Jan 25, 2022
Drawing 621-22-126 Project Area .pdf	PDF	Jan 25, 2022
Electrical Requirements Specs.pdf	PDF	Jan 25, 2022
HVAC Commissioning Specs.pdf	PDF	Jan 25, 2022
OR and 204 Chiller Specs.pdf	PDF	Jan 25, 2022
WD TN20220111 1-07-2022.pdf	PDF	Jan 25, 2022
Demolition Specs.pdf	PDF	Jan 25, 2022
General Commissioning Specs.pdf	PDF	Jan 25, 2022
Cast in Place Concrete Specs.pdf	PDF	Jan 25, 2022
Common Work for HVAC Specs.pdf	PDF	Jan 25, 2022

Show all 33

Notice history

Notice	Type	Posted
Z1DA--Replace Chillers for OR - 621-19-125 & Bldg. 204 Cath Lab - 621-22-126 at the James H. Quillen VA Medical Center, Mt. Home, TN Award	Award Notice	Jun 8, 2022
This notice Latest solicitation	Solicitation	Jan 25, 2022
Y1DA--Replace Bldg. 204 Chiller - Project # 621-22-126 Replace OR Chiller - Project # 621-19-125 James H. Quillen VAMC Mountain Home, TN 37684 Original	Pre-Solicitation	Dec 21, 2021

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