36C24922B0010_1.docx

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C24922B0010 X 01- -2022 621-22-2-5082-0019 621-22-2-5082-0020 621-22-126/19-125 Department of Veterans Affairs Network Contracting Office 9 (90C)

NCO 9

1639 Medical Center Parkway, Suite 400 Murfreesboro TN 37129 Department of Veterans Affairs Network Contracting Office 9 (90C)

NCO 9

1639 Medical Center Parkway, Suite 400 Murfreesboro TN 37129 Teresa Rogofsky 615-225-5939 Furnish all labor, materials, supervision, equipment, and all other necessary items to completely prepare site for building operations as required per drawings, specifications, and statement of work (SOW) at the James H. Quillen VAMC, Lamont Street and Veterans Way, Mtn. Home, TN 37684 for Project Number 621-19-125 Replace OR Chiller and Project Number 621-22-126 Replace Bldg. 204 Chiller

See: Important Bidders Information on Page 6.

NAICS Code: 236220 Size Standard: $39.5M

Set-Aside: 100% Service-Disabled Veteran Owned Small Business (SDVOSB) (see VAAR Clause 852.219-10).

See FAR 52.236-27 for the date and time of the organized site visit. There will be one (1) site visit on this project scheduled for:

Wednesday, February 2, 2022 at 1000 AM ET (900 AM CT) . Meet at Bldg. 37, Conference Room W103. Please make sure you bring any necessary items to properly inspect the site. A face mask must be worn at all times Engineering POC: Chris Rodgers - 423-926-1171 ext. 7645

All RFI's submitted shall include the solicitation number and title, contractor name, email address, date submitted, and the RFI question(s). RFI response will be posted to the original solicitation located at https://beta.sam.gov in amendment format. Deadline for submission of RFI's for this solicitation is NLT February

, 2022 @ 2:00 PM CT

. No questions will be answered after this date unless determined to be in the best interest of the Government as deemed by the Contracting Officer. Telephone requests for information will not be accepted or returned. Please email all RFIs to teresa.rogofsky@va.gov on the RFI form attached.

The official bid opening will be Monday, February 28, 2022 at 2:00 PM CT and will occur via Microsoft Teams call in.

Please call 872-701-0185, Conference ID: 340 393 24# five minutes before the bid opening to be present for the virtual bid opening.

Submit one (1) electronic copy of bid with a copy of bid bond via email to teresa.rogofsky@va.gov and one (1) original hard copy of bid bond on or before the due date/time stated in Block 13. Bid Bond must be received at the following address: Department of Veterans Affairs, Network Contracting Office (NCO) 9, Attn: Teresa Rogofsky, 1639 Medical Center Parkway, Suite 400, Murfreesboro, TN 37129.

X X 52.211-10 X

ELECTRONIC

2:00 PM

CST

02-28-2022 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

BIDDER: USE A.3 PRICE/COST SCHEDULE

SEE: PAGE 5

90C Network Contracting Office 9 Department of Veterans Affairs Network Contracting Office (90C) 1639 Medical Center Parkway Suite 400 Murfreesboro TN 37129 90C FSC e-Invoicing Payment http://www.fsc.va.gov/fsc/einvoice.asp Invoice Setup Information 1-877-489-6135 Invoice must be submitted electronically

Setup 1-877-489-6135 Teresa A. Rogofsky Contracting Officer

Table of Contents

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

1.00

JB

BID ITEM NO. 1: Project Number 621-22-126 - Replace Bldg. 204 Chiller.

POP: 300 Calendar Days

NAICS: 236220

PSC: Y1DA

1.00

JB

BID ITEM NO. 2: Project Number 621-19-125 - Replace OR Chiller POP: 300 Calendar Days

NAICS: 236220

PSC: Y1DA

GRAND TOTAL

***Both Projects will be worked concurrently for a total of 300 calendar days

DUNS NUMBER: _____________________ FEDERAL TAX ID NUMBER: _____________________

POC NAME:

EMAIL:

TELEPHONE:

IMPORTANT BIDDER INFORMATION

BIDDING MATERIALS: All bidding materials consisting of drawings, specifications, contract forms Amendments, and other documents will be posted to the Contract Opportunities (FBO) Government website located at https://beta.sam.gov/. This is the only official location where these documents can be obtained and where updates are posted. No ‘hard copy’ bidding materials are available.

BID SUBMISSION: The following documents are to be included in the bid submission: (1) an original, fully completed and signed and dated SF 1442 Offer page (‘wet ink signature’), (2) acknowledgment of all amendments issued by either completing block 19 of the SF1442 or completing blocks 15a, b, and c of the Amendment(s) and providing them with the SF 1442 Offer page; (3) original completed Bid Schedule if one is provided, otherwise the lump sum bid amount is entered in block 17 of the SF1442 Offer page; (4) an original completed and signed SF 24 Bid Bond or other allowable Bid Security; (5) completed Representations and Certifications section (FAR 52.204-8, 52.209-5 (Deviation), and 52.209-7); and (6) fully completed Contractor Experience Modification Rate (EMR) Certification documents.

Bidders are responsible for ensuring and verifying their offer and all required bid documents are received at the office designated in block 8 of the SF 1442 and by the date and time specified in block 13A of the SF 1442 (subject to amendment).

PROJECT INFORMATION

PROJECT TITLE AND NUMBER:

Project 621-19-125 – Replace OR Chiller Project 621-22-126 – Replace Bldg. 204 Chiller

PROJECT LOCATION: James H. Quillen VAMC, Mtn. Home, TN 37684 NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM CODE: (NAICS): 236220 – Commercial and Institutional Building Construction SMALL BUSINESS SIZE STANDARD: $39.5 Million TYPE OF SET-ASIDE: This solicitation is a 100% set-aside for SERVICE-DISABLED VETERAN OWNED SMALL BUSINESS (SDVOSB).

PROJECT MAGNITUDE: $1M - $2M

SCOPE OF WORK DESCRIPTION:

The Contractor shall furnish all labor, material, equipment, supervision, and all other necessary items to completely prepare site for building operations as required per drawings, specifications, and Statement of Work (SOW) at the James H. Quillen VAMC, Mtn. Home, TN 37684.

This project will Replace OR and Bldg. 204 Chiller. This project will include demolition and removal of the existing chiller equipment. The contractor shall furnish all labor, supervision, materials, equipment, and perform a commissioning of the chillers before work will be accepted.

All work including materials will be warranted for a period of one year unless otherwise indicated on specifications.

Normal working hours are Monday thru Friday from 7:30 AM to 4:30 PM.

Federal Holidays. Federal law (5 U.S.C. 6103) establishes the following public holidays for Federal employees: New Year’s Day, Birthday of Martin Luther King, Jr., Washington’s Birthday, Memorial Day, Juneteenth Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day. Please note that most Federal employees work on a Monday through Friday schedule. For these employees, when a holiday falls on a non-workday -- Saturday or Sunday -- the holiday usually is observed on Monday (if the holiday falls on Sunday) or Friday (if the holiday falls on Saturday).

All contractors are required to complete the VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access or Use to VA Sensitive Information. A copy of the signed training must be submitted to the COR and uploaded into VA Talent Management System (TMS).

Contractor employees shall not be considered government employees for any purpose under this contract.

Changes to any resultant contract may only be made by a written modification which is formally executed by the contractor and the Contracting Officer.

STATEMENT OF WORK

Contractor Services to Replace OR Chiller Project # 621-19-125 James H. Quillen VA Medical Center Mountain Home, TN

1. General

The operation room area is supplied by a 150-ton chiller unit. The chiller is oversized and has reached the end of its useful life and needs to be replaced with two approximately 80 ton with quick disconnects for emergency situations. This project will involve a Contractor, to provide Construction services that, at a minimum, include the demolition, purchase and installation of chiller, controls, construction services, and commissioning to create fully functional chillers for the operating room area that meets all current codes and standards. This will involve complete demolition, removal, and disposal of the current chiller, modifications to the area to accommodate the required safety and service clearances for the new chillers equipment to be installed.

2. Scope of Work

2.1 The contractor shall be required to furnish all labor, materials, transportation, equipment, tools, and supervision to perform the scope of work for this project.

2.2 The contractor will be responsible for performing a site visit to determine the existing equipment details and current installation.

2.3 The new equipment will be installed in the same area as the existing equipment and the contractor will need to develop a plan to minimize the amount of down time during the demolition, installation, and commissioning of the new equipment.

2.4 The contractor will be required to demo and dispose of all the equipment being removed and re-install safety barriers, fence, etc. The contractor will be required to return all landscaping to current conditions.

2.5 The existing chiller is to be replaced with two approximately 80-ton chillers. The contractor is to correctly size the new chillers to maintain the correct temperature for the OR and surgery areas.

2.6 All pumps and/or motors are to be replaced with new equipment.

2.7 The chiller must maintain minimum recommended water volume in circulation to avoid frequent cycling of the compressors, which could potentially require a chilled water tank.

2.8 The new chillers are to have quick disconnects for emergency situations.

2.9 The system must include acoustic options for noise attenuation if there is a need for noise control.

2.10 The contractor will provide and install a temporary chiller to keep correct temperature during the demo of the old chiller and installation of the new chillers.

2.11 All equipment to complete the scope of work shall be new, not used, remanufactured, or refurbished.

2.12 All OEM equipment shall be UL certified and have UL labels on the equipment.

2.13 Chillers shall be rated and certified per AHRI conditions.

2.14 The selected chiller and all components, piping, pumps, controls, etc. shall be designed in compliance with applicable standards and codes described in VA program guides, design materials and construction (PG-18-1 and PG -18-2), Design manuals for HVAC (PG-18-10) specifications available in the Technical Information Library (TIL) on VA Website address: (http://www.cfm.va.gov/til/).

2.15 The contractor shall be required to develop and submit the following documentation to the COR:

a) Elevation drawings indicating the location of the new equipment.

b) Control schematics for the new equipment.

c) Wiring diagrams and cable/conduit schedules.

d) Network diagrams for metering and/or control devices internal to the new equipment.

e) Factory test reports for the equipment.

2.16 The contractor shall be responsible for the following services:

a) On-site commissioning, which includes oversight of the demolition of the existing equipment, new equipment installation and functional testing of the equipment.

b) Coordination of any subcontractors required for the demolition and installation of the new equipment, including any rework of the existing wiring and conduit to terminate the existing wiring to create a fully functional system.

c) The Contractor shall develop and provide a detailed schedule in Microsoft Project® or other approved scheduling software for completion of all Design Stage activities, tasks, and submissions required herein, leading up to and including the final design development submission(s). After the Contractor receives notice to proceed with the Construction Stage work, the Contractor shall provide and maintain a detailed schedule in Microsoft Project® for completion of all Construction Documents Phase activities, tasks, and submissions required herein. The Contractor schedules shall itemize all required submission dates and review durations and must conform to the milestones and durations provided in the COR overall schedule and the Submission, Review.

d) After construction begins, the Contractor shall conduct a weekly progress meeting(s) and weekly subcontractor meeting(s). A COR representative and/or approved delegate will attend. The Contractor shall also attend construction oversight meetings with representatives from the COR and the project team monthly.

2.17 Below is information on the existing equipment. This information is for reference only, the contractor is required to verify all information.

a) Existing Chiller is a York International CORP. YCAV0157SA46VAASXTXXXXXLXXXX42XXXXXXHXXXSAXXXXXXBXXLXXBXAXXX

3. Schedule and Performance

3.1 The contractor shall establish a tentative delivery date for all equipment within 60 calendar days of the notice to proceed (NTP).

3.2 The contractor shall update the COR of any changes to the delivery date bimonthly or immediately upon notification from the plant that there is a delay so to schedule the outage and resources more accurately for the demolition and installation of the equipment.

3.3 Any work that requires an electrical or HVAC shall be coordinated with the COR with a minimum of five (5) days’ notice if it affects a patient care area and a minimum of a three (3) days’ notice if it affects an administrative area.

3.4 All work requiring an energized work permit requires a minimum of three (3) days’ notice and must be approved by the Chief Engineer.

3.5 The work hours for this scope shall be planned for normal business hours except for outages and tie-ins which may require after hours and/or weekends unless otherwise directed by the COR.

3.6 The contractor is responsible for all financial costs associated with any sub-contractors required for the execution of the scope of work.

3.7 If the contractor determines a change in schedule is required, which will affect a planned outage or require an additional outage, the COR shall be notified immediately and a change in schedule shall be proposed and approved by the COR.

3.8 Final Project Closeout shall be completed within 300 calendar days after notice to proceed (NTP). The Contractor schedule shall allow for VA review periods ending with Contractor’s receipt of VA comments for each submission no later than 15 working days after VA receives the submission.

4. Deliverables

4.1 The contractor shall submit preliminary drawings and bill of materials within 60 calendar days of the NTP to the COR. This deliverable will include at a minimum:

a) Chiller specs and shop drawings.

b) Equipment layout with dimensions.

4.2 Prior to completion of the contract, the contractor shall submit final copies of all drawings, schematics, diagrams, bill of materials, and coordination study results to the COR.

4.3 The preliminary deliverables shall be submitted in electronic format only (no USB drives).

4.4 The final deliverables, other than the arc flash labels, shall be submitted in electronic format (no USB drives).

5 Accuracy of Planning Information

5.1 The contractor shall visit the project site to investigate the information shown on any Government-Furnished drawings, record (as-built) drawings, and other planning documents provided by VA. This information is the best available, but the Government does not guarantee its accuracy or completeness.

5.2 The contractor shall promptly report to the Contracting Officer in writing any discrepancies between this contract and the planning information provided by the Government. The contractor shall make no adjustments to his work due to the discrepancy before the Contracting Officer has reviewed the matter and forwarded his determination to the contractor. The contractor’s failure to report any such discovered discrepancy or to wait for the Contracting Officer's determination shall be at his risk and expense.

6 Ownership of Original Documents

All designs, drawings, specifications, notes, and other work developed in the performance of this contract shall be the sole property of the Government and may be used on any other work without additional compensation to the Contractor. The Contractor agrees not to assert any rights and not to establish any claim under the design patent or copyright laws. The Contractor, for a period of no less than 3 years after completion of the project, agrees to furnish and provide access to all retained materials (including electronic) upon request of the VA. Unless otherwise provided in this contract, the Contractor shall have the right to retain copies of all such materials beyond such period.

7 Security Requirements

7.1 Contractors, contractor personnel, subcontractors and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security.

7.2 All contractor personnel shall be required to complete the “VA Privacy Training for Personnel without Access to VA Computer Systems or VA Sensitive Information” and submit to the COR prior to beginning work on site.

7.3 All contractor personnel shall be required to review the “Contractor Rules of Behavior” agreement and Acknowledge and Accept the agreement and submit to the COR prior to beginning work on site.

7.4 Due to the scope of this work, the C&A requirements do not apply, and a Security Accreditation Package is not required.

STATEMENT OF WORK

Contractor Services to Replace Bldg. 204 Chiller Project # 621-22-126 James H. Quillen VA Medical Center Mountain Home, TN 37684

1. General

The building 204 is supplied by a 120-ton chiller unit, located on the roof of building 204. The chiller has reached the end of its useful life and needs to be replaced with another similar sized chiller with quick disconnects for emergency situations. This project will involve a Contractor, to provide Construction services that, at a minimum, include the demolition, purchase and installation of chiller, controls, construction services, and commissioning to create a fully functional chiller for the building 204 area that meets all current codes and standards. This will involve complete demolition, removal, and disposal of the current chiller, modifications to the area to accommodate the required safety and service clearances for the new chiller equipment to be installed.

2. Scope of Work

1)

2.1 The contractor shall be required to furnish all labor, materials, transportation, equipment, tools, and supervision to perform the scope of work for this project.

2.2 The contractor will be responsible for performing a site visit to determine the existing equipment details and current installation.

2.3 The new equipment will be installed in the same area as the existing equipment and the contractor will need to develop a plan to minimize the amount of down time during the demolition, installation, and commissioning of the new equipment.

2.4 The contractor will be required to demo and dispose of all the equipment being removed and re-install safety barriers, fence, etc.

2.5 The existing chiller is to be replaced with an approximately 120-ton chiller. The contractor is to correctly size the new chiller to maintain the correct temperature for building 204.

2.6 All pumps and/or motors are to be replaced with new equipment.

2.7 The chiller must maintain minimum recommended water volume in circulation to avoid frequent cycling of the compressors, which could potentially require a chilled water tank. The current chiller has an 800-gallon auxiliary tank.

2.8 The new chiller is to have quick disconnects for emergency situations.

2.9 The system must include acoustic options for noise attenuation if there is a need for noise control.

2.10 The contractor will provide and install a temporary chiller to keep correct temperature during the demo of the old chiller and installation of the new chillers.

2.11 The Contractor will be responsible for renting a crane for removal of old chiller and installation of new chiller to the building 204 roof. All crane work is to be scheduled after normal working hours and/or weekends.

2.12 All equipment to complete the scope of work shall be new, not used, remanufactured, or refurbished.

2.13 All OEM equipment shall be UL certified and have UL labels on the equipment.

2.14 The Chiller shall be rated and certified per AHRI conditions.

2.15 The selected chiller and all components, piping, pumps, controls, etc. shall be designed in compliance with applicable standards and codes described in VA program guides, design materials and construction (PG-18-1 and PG -18-2), Design manuals for HVAC (PG-18-10) specifications available in the Technical Information Library (TIL) on VA Website address: (http://www.cfm.va.gov/til/).

2.16 The contractor shall be required to develop and submit the following documentation to the COR:

a) Elevation drawings indicating the location of the new equipment.

b) Control schematics for the new equipment.

c) Wiring diagrams and cable/conduit schedules.

d) Network diagrams for metering and/or control devices internal to the new equipment.

e) Factory test reports for the equipment.

2.17 The contractor shall be responsible for the following services:

a) On-site commissioning, which includes oversight of the demolition of the existing equipment, new equipment installation and functional testing of the equipment.

b) Coordination of any subcontractors required for the demolition and installation of the new equipment, including any rework of the existing wiring and conduit to terminate the existing wiring to create a fully functional system.

c) The Contractor shall develop and provide a detailed schedule in Microsoft Project® or other approved scheduling software for completion of all Design Stage activities, tasks, and submissions required herein, leading up to and including the final design development submission(s). After the Contractor receives notice to proceed with the Construction Stage work, the Contractor shall provide and maintain a detailed schedule in Microsoft Project® for completion of all Construction Documents Phase activities, tasks, and submissions required herein. The Contractor schedules shall itemize all required submission dates and review durations and must conform to the milestones and durations provided in the COR overall schedule and the Submission, Review.

d) After construction begins, the Contractor shall conduct a weekly progress meeting(s) and weekly subcontractor meeting(s). A COR representative and/or approved delegate will attend. The Contractor shall also attend construction oversight meetings with representatives from the COR and the project team monthly.

2.18 Below is information on the existing equipment. This information is for reference only, the contractor is required to verify all information.

a) Existing Chiller is a Trane. CGAM120F2E02AXD2A1A1A1AXXA1C1A4XXA8BXA1A3A1DXXLXX

3. Schedule and Performance

3.1 The contractor shall establish a tentative delivery date for all equipment within 60 calendar days of the notice to proceed (NTP).

3.2 The contractor shall update the COR of any changes to the delivery date bimonthly or immediately upon notification from the plant that there is a delay so to schedule the outage and resources more accurately for the demolition and installation of the equipment.

3.3 Any work that requires an electrical or HVAC shall be coordinated with the COR with a minimum of five (5) days’ notice if it affects a patient care area and a minimum of a three (3) days’ notice if it affects an administrative area.

3.4 All work requiring an energized work permit requires a minimum of three (3) days’ notice and must be approved by the Chief Engineer.

3.5 The work hours for this scope shall be planned for normal business hours except for outages and tie-ins which may require after hours and/or weekends unless otherwise directed by the COR.

3.6 The contractor is responsible for all financial costs associated with any sub-contractors required for the execution of the scope of work.

3.7 If the contractor determines a change in schedule is required, which will affect a planned outage or require an additional outage, the COR shall be notified immediately and a change in schedule shall be proposed and approved by the COR.

3.8 Final Project Closeout shall be completed within 300 calendar days after notice to proceed (NTP). The Contractor schedule shall allow for VA review periods ending with Contractor’s receipt of VA comments for each submission no later than 15 working days after VA receives the submission.

4. Deliverables

3.2

4.1 The contractor shall submit preliminary drawings and bill of materials within 60 calendar days of the NTP to the COR. This deliverable will include at a minimum:

a) Chiller specs and shop drawings.

b) Equipment layout with dimensions.

4.2 Prior to completion of the contract, the contractor shall submit final copies of all drawings, schematics, diagrams, bill of materials, and coordination study results to the COR.

4.3 The preliminary deliverables shall be submitted in electronic format only (no USB drives).

4.4 The final deliverables, other than the arc flash labels, shall be submitted in electronic format (no USB drives).

5 Accuracy of Planning Information

5.1 The contractor shall visit the project site to investigate the information shown on any Government-Furnished drawings, record (as-built) drawings, and other planning documents provided by VA. This information is the best available, but the Government does not guarantee its accuracy or completeness.

5.2 The contractor shall promptly report to the Contracting Officer in writing any discrepancies between this contract and the planning information provided by the Government. The contractor shall make no adjustments to his work due to the discrepancy before the Contracting Officer has reviewed the matter and forwarded his determination to the contractor. The contractor’s failure to report any such discovered discrepancy or to wait for the Contracting Officer's determination shall be at his risk and expense.

6 Ownership of Original Documents

All designs, drawings, specifications, notes, and other work developed in the performance of this contract shall be the sole property of the Government and may be used on any other work without additional compensation to the Contractor. The Contractor agrees not to assert any rights and not to establish any claim under the design patent or copyright laws. The Contractor, for a period of no less than 3 years after completion of the project, agrees to furnish and provide access to all retained materials (including electronic) upon request of the VA. Unless otherwise provided in this contract, the Contractor shall have the right to retain copies of all such materials beyond such period.

7 Security Requirements

7.1 Contractors, contractor personnel, subcontractors and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security.

7.2 All contractor personnel shall be required to complete the “VA Privacy Training for Personnel without Access to VA Computer Systems or VA Sensitive Information” and submit to the COR prior to beginning work on site.

7.3 All contractor personnel shall be required to review the “Contractor Rules of Behavior” agreement and Acknowledge and Accept the agreement and submit to the COR prior to beginning work on site.

7.4 Due to the scope of this work, the C&A requirements do not apply, and a Security Accreditation Package is not required.

WAGE DETERMINATION: Department of Labor General Decision Number TN20220111 dated 1-07-2022 is included as an attachment to solicitation and is applicable to any resultant contract. If necessary, subsequent revisions will be posted to the solicitation via amendment prior to bid opening. Revision may also be applicable prior to any contract award. Wage decisions are available at Wage Determinations Online (WDOL) at https://beta.sam.gov.

REQUESTS FOR INFORMATION (RFI): To obtain clarifications and/or additional information concerning the solicitation requirements, specifications and/or drawings, or any other issue pertaining to the advertisement for bids, submit a written RFI utilizing the RFI Form attached to this solicitation and send via email to the attention of the Contracting Officer, Teresa Rogofsky at Teresa.rogofsky@va.gov. The subject line of the email must read RFI # – 36C24922B0010 – Project # 621-19-125 – Replace OR Chiller & Project # 621-22-125 – Replace Bldg. 204 Chiller. RFIs related to the project technical documents must be specific identifying section, paragraph, and page number of the specifications. For questions related to drawings, please cite the drawing number. All questions submitted must be asked in question format. RFIs related to the solicitation or other related documents shall refer to the specific provision, clause, etc.

See: SF1442, Page 1, Section 10 for Submission NLT Date.

DATABASE REGISTRATION INFORMATION

SYSTEM FOR AWARD MANAGEMENT (SAM) REGISTRATION: The System for Award Management (SAM) website located at https://beta.sam.gov is the Official U.S. Government system that consolidated the capabilities of the Central Contractor Registration (CCR including FedReg), Online Representations and Certifications Application (ORCA), and the Excluded Parties List System (EPLS). Federal Acquisition Regulations require that federal contractors wishing to do business with the Government and bid on work shall have an active registration in SAM. If the Offeror does not have an active registration in the SAM database at the time of bid submission and are the apparently successful low offeror, the Contracting Officer shall prescribe a time within which the offeror shall have an active registration in SAM; otherwise, the Contracting Officer shall deem the offeror’s bid non-responsive to the solicitation requirements and proceed to award to the next lowest offer.

THE EXCLUDED PARTIES LIST SYSTEM (EPLS): To ensure that the individuals or businesses providing services under the contract have not engaged in fraud or abuse regarding Sections 1128 and 1128A of the Social Security Act regarding federal health care programs, the contractor is required to check the Excluded Parties List System (EPLS) located at https://beta.sam.gov for each person or business providing services under this contract. During the performance of this contract the Contractor is prohibited from using any individual or business listed on the List of Excluded Individuals/Entities.

VETS-4212 REPORTING REQUIREMENT: Contractors are required to submit a required annual Form VETS-4212, Federal Contractor Veterans' Employment Report in all cases where the contractor or subcontractor has received an award of $150,000 or more in any fiscal year. Contracting Officers are prohibited from awarding a contract to a contractor that has not submitted a required VETS-4212 Report with respect to the preceding fiscal year if the contractor was subject to the reporting requirement of 38 U.S.C. 4212(d). Submit this report as soon as possible, if not already submitted, to avoid delays in the contract award process. For more information on this requirement and/or for completing the web-based reporting form, visit the following website https://www.dol.gov/agencies/vets/programs/vets4212. See FAR provision 52.222-38, Compliance with Veterans' Employment Reporting Requirements (FEB 2016) under the Representations, Certifications and Other Statements of Offerors, and FAR clause 52.222-37, Employment Reports on Veterans (FEB 2016) under the General Conditions.

BONDING INFORMATION

BID GUARANTEE: A bid guarantee is required in an amount not less than 20 percent of the bid price but shall not exceed $3,000,000. Failure to furnish the required bid guarantee in the proper form and amount, by the time set for opening of bids, shall require rejection of the bid in all cases except those listed in Federal Acquisition Regulation (FAR) 28.101-4. Bid Bonds must be provided using Standard Form 24 (see FAR 28.106-1) and the form must be provided in original (no white outs, faxed or copied signatures, seals) with ‘wet ink’ signatures and contain the proper solicitation number, bid opening date, and be from a corporate surety listed in Department of Treasury Circular 570. Individual sureties shall be determined acceptable to the Contracting Officer (see FAR 28.203) and be accompanied by Standard Form 28 Affidavit of Individual Surety. Other forms of bid security may be acceptable as denoted in FAR Part 28.203-2.

PERFORMANCE AND PAYMENT BONDS: In accordance with Contract Clause 52.228-15, and FAR 28.102, Contractors are reminded that any amount awarded over $35,000.00 shall require a Payment Bond (SF 25A), and awards exceeding $150,000.00 shall require both Payment and Performance Bonds (SF 25). Payment and Performance bonds are due no later than 10 days after notification of award. Bonds must be provided with original ‘wet ink’ signatures - no white-outs or other corrections are allowable. Copies and facsimiles of bonds shall not be accepted.

SECURITY

BACKGROUND INVESTIGATIONS: All contractor employees are subject to the same level of investigation as VA employees who have access to VA Sensitive Information. The level of background investigation is commensurate with the level of access needed to perform the statement of work. This requirement is also applicable to all subcontractor personnel requiring the same level of access.

Levels and associated types of Background Investigations:

· If the project requires that workers have only limited physical access to the VA facility for a period of one year or less, a local flash badge with fingerprint check is issued.

· If the project requires that workers require un-supervised, logical and/or physical access for 180 consecutive or aggregate days in a 365-day period, over a 3-year period, a background investigation may be required (Special Agency Check (SAC)) which must be completed prior to being allowed access.

· If the project requires that workers have access to a VA Network (such as the Building Management System) or un-supervised, full-time, logical, and/or restricted physical access for more than 6 months or more than 180 aggregate days in a one-year period, a background investigation is required (Special Agency Check and National Agency Check with Written Inquiries (NACI)) and access is not allowed until a favorable SAC completion.

All costs for SAC and NACI checks are borne by the contractor. The VA may at its discretion make deductions against the contract in order to recoup the investigation costs. The estimated cost for a SAC is $30.00 per employee and the estimated cost for a NACI check is $408.00 per employee (subject to change at any time).

MEDICAL CENTER ACCESS: Anyone participating in the site visit, or for any other reason that involves visiting the medical center related to this solicitation, must have a valid ID on their person and their vehicle must be properly registered and insured. Masks must be worn on Federal property. Visitors are prohibited from possessing weapons while on a federal installation (See 18 USC 930 – Possession of Firearms and Dangerous Weapons in Federal Facilities). Handheld cellphone usage or texting while driving is also prohibited. All VA Medical Centers and associated properties are Federal Property.

PRIVACY TRAINING: All workers regardless of project length must take VA Privacy Training which will be coordinated after project award with the Contracting Officer’s Representative.

E-VERIFY SYSTEM: Companies awarded a contract with the federal government shall enroll in E-Verify within 30 days of the contract award date. They shall also begin using the E-Verify system to confirm that all their new hires and their employees directly working on federal contracts are authorized to legally work in the United States. E-Verify is an Internet-based system that allows an employer, using information reported on an employee's Form I-9, to determine the eligibility of that employee to work in the United States. There is no charge to employers to use E-Verify. (FAR 52.222-54).

OTHER IMPORTANT BIDDER INFORMATION

PRIME CONTRACTOR INFORMATION- SAFETY OR ENVIRONMENTAL VIOLATIONS AND EXPERIENCE MODIFICATION RATING INFORMATION All Bidders/Offerors shall submit information pertaining to their past Safety and Environmental record (using the attached EMR information/data form) pertaining to their past Safety and Environmental record. The information must contain a certification that the bidder/offeror has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years. If such certification cannot be made, a Bidder/Offeror shall explain why and submit as much information as possible regarding the circumstances of its past safety and environmental record, including the number of EPA violations and/or the number of serious, repeat, and/or willful OSHA violations, along with a detailed description of those violations.

All Bidders/Offerors shall submit information regarding their current Experience Modification Rate (EMR). This information shall be obtained from the Bidders/Offeror’s insurance carrier and be furnished on the insurance carrier’s letterhead. If a Bidder/Offeror’s EMR is above 1.0, Bidder/Offeror must submit a written explanation of the EMR from its insurance carrier furnished on the insurance carrier’s letterhead, describing the reasons for the elevated EMR and the anticipated date the EMR may be reduced to 1.0 or below.

Self-insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead must obtain a rating from the National Council on Compensation Insurance, Inc. (NCCI) by completing/submitting form ERM-6 and providing the rating on letterhead from NCCI. Note: Self-insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and Puerto Rico shall obtain their EMR rating from their state-run worker’s compensation insurance rating bureau.

If the NCCI cannot issue an EMR because the Bidder/Offeror lacks insurance history, Bidder/Offeror shall submit a letter indicating so from its insurance carrier furnished on the insurance carrier’s letterhead and include a letter from the NCCI indicating that it has assigned Bidder/Offeror a Unity Rating of 1.0.

The above information, along with other information obtained from Government systems, such as the OSHA and EPA online inspection history databases, will be used to make an initial Determination of Responsibility.

This requirement is applicable to all subcontracting tiers, and prospective prime contractors are responsible for determining the responsibility of their prospective subcontractors.

CONFORMANCE WITH ENVIRONMENTAL MANAGEMENT SYSTEMS: The Contractor shall perform work under this contract consistent with the relevant policy and objectives identified in the agency, organizational, or facility Green Environmental Management System (GEMS) applicable for the contract. The Contractor shall perform work in a manner that conforms to all appropriate Environmental Management Programs and Operational Controls identified by the agency, organizational, or facility GEMS, and provide monitoring and measurement information as necessary for the organization to address environmental performance relative to the environmental, energy, and transportation management goals. In the event an environmental nonconformance or noncompliance associated with the contracted services is identified, the contractor shall take corrective and/or preventative actions. In the case of a noncompliance, the Contractor shall respond and take corrective action immediately. In the case of a nonconformance, the Contractor shall respond and take corrective action based on the time schedule established by the facility GEMS Coordinator. In addition, the Contractor shall ensure that their employees are aware of the roles and responsibilities identified by the environmental management system and how these requirements affect their work performed under this contract.

All on-site contractor personnel shall complete yearly EPA sponsored environmental training specified for the type of work conducted on-site. Upon inclusion in the contract, the Contracting Officer's Representative will verify that all contractor personnel have acquired EMS Awareness Training at their appropriate site or location.

REFERENCES TO VA ENGINEER, RESIDENT ENGINEER, SENIOR RESIDENT ENGINEER, OR PROJECT MANAGER: Any reference contained within contract specifications and/or drawings to the “VA Engineer”, “Resident Engineer”, “Senior Resident Engineer”, “Project Manager”, or their abbreviations are to be replaced with “Contracting Officer’s Representative (COR)”.

PAYMENT FOR MATERIALS STORED OFF-SITE: Payment in advance of installation for materials stored off-site is not authorized under this contract unless otherwise approved by the Contracting Officer.

SCHEDULE OF MATERIAL SUBMITTALS: The submittals contemplated by FAR 52.236-5, Material and Workmanship, are listed on the Schedule of Material Submittals in the Specifications, if provided. The schedule is for reference only – the selected contractor is responsible to provide all submittals required by the contract.

REVIEW REQUIRED REGISTRATION WITH…