Y1DA--534-24-706 EHRM Data Center Upgrades Construction - Charleston

The Department of Veterans Affairs seeks construction services for EHRM Data Center Upgrades at Ralph H Johnson VA Medical Center in Charleston, South Carolina, with bids due September 14, 2026. The procurement is a 100% Service-Disabled Veteran-Owned Small Business set-aside on a firm-fixed-price basis with an estimated magnitude of $2 million to $5 million.

Place of performance is Charleston, SC. The project involves phased renovation and modernization of the data center in Building 200, Room B200, on the second floor, including installation of new CRAC units, UPS systems, server racks with static dissipative flooring, fire suppression with clean agent system (FK-5-1-12), structured cabling infrastructure, mechanical and electrical upgrades, and telecommunications systems. The scope spans six construction phases designed to maintain 24/7 medical center operations. Performance period is 365 calendar days from Notice to Proceed, anticipated within 30 calendar days of award.

Contractor must perform at least 15% of work in-house under VAAR 852.219-75 limitations on subcontracting; material costs are excluded from the calculation. Critical requirements include asbestos abatement of identified ACM in Room B200 (approximately 300 square feet of mastic under floor tile containing 2% Chrysotile and approximately 82 linear feet of tar on pipe insulation containing 7% Chrysotile) and compliance with Level IV Infection Prevention and Control precautions, including hard barriers, containment with anteroom, negative pressurization at 0.01 inches water gauge with 24/7 HEPA exhaust, and daily cleaning protocols. All personnel require VA PIV card processing. Contractor must provide a dedicated full-time Site Safety and Health Officer and Quality Control manager, maintain temporary cooling systems at 64.4–80.6°F and 40–60% humidity, and coordinate equipment migrations over 90 days controlled by VA.

Technical specifications mandate compliance with the 2021 International Building Code, NFPA standards, VA Fire Protection Design Manual, Davis-Bacon prevailing wage rates, Buy American Act requirements, and South Carolina sales tax exemptions for federal materials. Specified equipment includes Gamewell FCI fire alarm systems and Siemens Desigo HVAC controls for standardization with existing building management systems. Contractor must provide Critical Path Method schedule within 45 days of NTP, as-built drawings in electronic format within 15 days of phase completion, comprehensive warranty plan, general liability insurance of $500,000 per occurrence without asbestos exclusions, performance and payment bonds at 100% of contract price, and bid guarantee of 20% of bid price (not to exceed $3 million). Nine bids were received, ranging from $3.75 million to $6.92 million. NAICS 236220; PSC Y1DA. Amendments 0001 through 0005 have been issued; Amendment 0005, dated September 8, 2026, changed bid opening to virtual via Microsoft Teams.