Tech Questions Tracker - EHRM Charleston Final.pdf

TECHNICAL QUESTIONS AND SOLICITATION #: 36C77626B0027

RESPONSES TRACKING SHEET PROJECT TITLE: EHRM Data Center Upgrades - Charleston

# CONTRACTOR QUESTION VA RESPONSE

1 Will the government pay for materials stored per VAAR 852.232-70 and FAR 52.232-5? We have experienced PCAC Contracting Officers refusal to pay for materials stored on site during these periods of material shortages and the need to expedite procurement of materials when available to meet schedule obligations and prevent project delays.

This is an important factor in preparing Price proposals.

In accordance with contract terms and conditions, Contractors should not submit an offer assuming the Government will approve monthly progress payments for material and/or equipment procured by the Contractor and stored on the construction site, as space is available, or at a local approved location off the site. Payment of stored materials and/or equipment is at the Contracting Officer’s discretion and will be handled on a case-by-case basis during the contract and under such terms and conditions as the Contracting Officer approves.

2 Please confirm that any designers or consultants who provided professional services for the construction documents, including reports, are precluded from pursuing this project as a Prime contractor, Mentor-Protégé partner, or subcontractor.

Any member of the design team of this project is not permitted to be part of the construction team.

3 Please confirm that this project is a competitive SDVOSB set-aside and that any bonding provided by a contractor must be through a SDVOSB or SBA/VA APPROVED Mentor-Protégé partnership under the SBA/VA Mentor-Protégé program in which the partnership has been approved prior to the due date.

This project is set aside for SDVOSBs. The bonding requirements must be met for this project per the applicable clauses, provisions, and instructions to offerors.

4 Please confirm that a large business not part of an SBA/VA APPROVED Mentor-Protégé team under the VA Mentor-Protégé program cannot provide a bid guarantee or a payment & performance bond for a SDVOSB.

This project is set aside for SDVOSBs. The bonding requirements must be met for this project per the applicable clauses, provisions, and instructions to offerors.

5 When visiting the link, I noticed the project was “set aside for Service-Disabled Veteran Owned Small Business” – does this mean that General Contractors cannot bid the project unless they meet that requirement?

Yes, this project is a 100% set-aside for SDVOSBs. The prime contractor submitting the offer must be certified as such in the SBA Small Business Search database.

6 Is this project tax exempt? If the project is sales tax exempt will the government/VA provide a sales tax exemption certificate?

Yes. See Special Note regarding FAR 52.229-3 Federal, State, and Local Taxes in the solicitation. All bids received in response to this solicitation are presumed to reflect this tax exemption and therefore should not include The State South Carolina Sales and Use Tax on sales of materials for incorporation into VA real estate under this contract.

7 Will the Government provide detailed written requirements for contractor badging? Please clarify the process for obtaining PIV badges, including required documentation, background checks, and estimated processing timeframes.

Regardless of affiliation, everyone working within VA facilities or requiring access to VA information systems requires a VA PIV Card. PIV badging requirements can be found at https://www.osp.va.gov/How_To_Get_A_VA_ID_Badge.asp Immediately after the bonds are provided to the Government, the contractor shall immediately start working with the identified COR at the site to commence the VA PIV process for all known contractor personnel that will be working the project. All contractors must have a PIV Card in order to work on site.

8 How soon after award is NTP expected to be issued?

The Government anticipates issuance within 30 calendar days after award.

9 Will the VA allow deviations to Buy American Act if the noted products are not available?

The process of requesting exceptions to the Buy American Act is detailed in the provision at FAR 52.225-12, Notice of Buy American Requirement—Construction Materials Under Trade Agreements, and the clause at FAR 52.225-11 Buy American—Construction Materials under Trade Agreements, in the solicitation.

Any items not compliant must be specifically listed in the offer.

10 Due to current potentially significant tariffs being placed on the importation of building materials such as wood or steel by the current Presidential Executive Branch, if a tariff is placed after bid time and before award will the government consider a price escalation on a contract value for products such as steel or wood should the executive branch levee tariffs effecting such materials? Most of these materials would still have been Buy American compliant as the tariffs would increase pricing on all steel or wood materials, regardless of origin.

This will be awarded as a Firm Fixed Price (FFP) contract and all escalation should be factored in your FFP. Additionally, FAR 52.216-4 “Economic Price Adjustment – Labor and Material” is not included in the solicitation and will not be added.

https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.osp.va.gov%2FHow_To_Get_A_VA_ID_Badge.asp&data=05%7C02%7C%7Ca161741650ed4b22218208de6008203d%7Ce95f1b23abaf45ee821db7ab251ab3bf%7C0%7C0%7C639053785169652282%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=bOyRo4yD6UcMOZ261M7rEERPQ4zyMuZo1ibLTo%2BidoM%3D&reserved=0

11 Upon breaking down the Spec book for this project, I found 3 missing specs from the table of contents and 1 added spec not shown on the table of contents.

Missing Specs

01-45-29 - Testing Laboratory Services (Page 127 / 1085 is last page of 01-45-00 Specs, Page 128 / 1085 is first page of 01-58-16 Specs skipping past 01-45-29 Spec) 02-82-13.19 - Asbestos Abatement (Page 204 / 1085 is last page of 02-41-00 Specs, Page 205 / 1085 is first page of 05-50-00 Specs skipping past 02-82-13.19 Specs and any kind of Hazard Report / Testing) 28-05-28.33 - Conduits and Backboxes for Electronic Safety and Security (Page 933 / 1085 is last page of 28-05-26 Specs, Page 934 / 1085 is first page of 28-08-00 Specs skipping past 28-05-

28.33 Spec)

Added Spec not shown on the Table of Contents (Confirm this is supposed to be picked up)

23-36-00 - Air Terminal Units (Page 628 / 1085 is last page of 23-31-00 Specs, Pages 629-634 / 1085 is the spec section not shown in the specs book Table of Contents)

Section 01 45 29 - Testing Laboratory Services is not required.

Specification Section 02 82 13.19 provided with RFI responses.

Section 23 36 00 – Air Terminal Units was inadvertently left out of Table of Contents. Contractors are responsible for contents of this section.

Specification Section 28 05 28.33 provided with RFI responses.

12 Page 6 of the solicitation states to include sales tax, page 47 states the project is tax exempt. Please clarify.

Page 6 states to reference FAR 52.229-3 and its Special Note.

FAR 52.229-3 and its Special Note reflect that the project is tax exempt. See also RFI #6 above.

13 Campus / Telecommunications-Room Backbone Scope Conflict Drawing / Specification Reference: TN201 note below MDA cabinet elevation; Section 01 00 00 phasing; TN401 Keynotes 1 and 4

CURRENT BID BASIS

TN201 states that fiber backbone cabling to telecommunications rooms is provided by others and shown for coordination only. Section 01 00 00, however, assigns telecommunications demolition and phased backbone readiness work to the contractor and requires one new fiber backbone segment to each new or modified telecommunications room before core-network migration.

CLARIFICATION REQUESTED

Identify the responsible party for all campus/TR backbone cabling. If included in this contract, issue a room-by-room matrix showing origin, destination, route, strand count and type, estimated length, enclosures, terminations, testing, demolition, and migration responsibilities. If by others, identify the demarcation and all coordination work included in Division 27.

Per Sheet TN201, Telecom Room backbone cabling (demo and new) falls under a separate contract in progress at the time of design. However, backbone cabling is not limited to Telecom Rooms.

The design includes cabinet-to-cabinet backbone cabling (demo and new) within the Data Center under this contract. The phasing note is a coordination requirement under this contract, necessary to facilitate equipment migrations within the Data center performed by the VA.

14 Controlling Division 27 Quantity Matrix Drawing / Specification Reference: TN201 equipment schedule and elevations; TN401 Keynotes 1-15; TN501 schedules

CURRENT BID BASIS

GPZ derived the quantities shown on Page 1 because no single controlling schedule identifies the complete cabinet, copper-trunk, fiber-trunk, cassette, housing, patch-panel, PDU, pathway, and bonding quantities.

CLARIFICATION REQUESTED

Confirm or correct each quantity in the Page 1 bid-basis matrix and issue a controlling origin-to-destination schedule by cabinet and media. State whether discrepancies found during shop-drawing coordination will be treated as a change to the lump-sum scope.

The Contractor is responsible for take-offs based on TN201 elevations and equipment schedules, TN401 point-to-point cabling diagrams and new work plan, and the referenced cabling Keynotes. Sheet TN501 - Schedule 5 indicates specific quantities for patch cords. Submit specific RFIs to clarify any discrepancies for review and response.

15 Cabinet Dimensions, Models, and Accessories Drawing / Specification Reference: TN201 Equipment Schedule Items 1 and 2; Section 27 11 16, Paragraphs 2.2 and 2.3

CURRENT BID BASIS

TN201 lists Great Lakes GL840ES-2442-W-MSS cabinets at 24 in. W x 42 in. D x 84 in. H and Chatsworth ZB14-DX22A-E1 cabinets at approximately 23.6 in. W x 43.3 in. D x 84.6 in. H.

Section 27 11 16 requires 45U network/server cabinets nominally 48 in. deep with a minimum depth of 46 in.

CLARIFICATION REQUESTED

Confirm the exact approved manufacturer, model, quantity, rack-unit capacity, color, doors, side panels, sidecars, rail spacing, blanking panels, and accessories for each cabinet type. Confirm whether the shallower drawing-listed models override the specification minimum depth.

Provide the cabinet manufacturers and models listed in the TN201 equipment schedule (white), which are directly from the VA Standards referenced on Sheet

TN001.

The Contractor is responsible for take-offs based on TN201 equipment schedules, TN401 new work plan and specifications. Submit specific RFIs to clarify any discrepancies for review and response.

16 Ducted Exhaust Chimney Compatibility and Interface Drawing / Specification Reference: TN201 Equipment Schedule Item 6; Section 27 11 16, Paragraph 2.3.H; mechanical drawings/specifications

CURRENT BID BASIS

TN201 lists Great Lakes GL-EC-42-3246 ducted exhaust chimneys while the project includes both Great Lakes and Chatsworth cabinet models.

Section 27 11 16 requires the chimney to match the cabinet height and the facility horizontal return duct.

CLARIFICATION REQUESTED

Provide the approved chimney model and required quantity for each cabinet type, the field height/range, cabinet adapter, return-duct interface, and responsibility for the final mechanical connection, sealing, supports, and coordination.

The chimney model listed in the TN201 equipment schedule - line 6 is directly from the VA Standards referenced on Sheet TN001 for Great Lakes. Provide a compatible model for the Chatsworth cabinets.

TN201 elevations indicate Minium height of 15”. Line 6 further indicates for the Contractor to field verify height requirements.

The Contractor is responsible for take-offs based on TN201 elevations and schedules, TN401 new work plan, and specifications. The Primary Contractor is responsible for the delegation of work. Coordinate with manufacturers to develop shop drawings necessary to meet the design intent.

17 Rack PDU, UPS, NIC, and Monitoring Scope Drawing / Specification Reference: TN201 Sheet Note 1 and Equipment Schedule Items 1-2; Section 27 11 26

CURRENT BID BASIS

TN201 calls for two monitored vertical PDUs per rack and requires network interface cards and rack-mount brackets for both PDUs and UPS units.

Section 27 11 26 calls for two PDUs in standard-density enclosures and four in high-density enclosures. GPZ currently carries 30 PDUs for 15 cabinets.

CLARIFICATION REQUESTED

Confirm that all 15 new cabinets are standard density and that 30 PDUs is the controlling quantity.

Provide the exact approved PDU model, outlet configuration, cord/plug, monitoring licenses, daisy-chain accessories, environmental sensors, NICs, network cords, and mounting hardware. Identify whether UPS equipment, UPS NICs, batteries, and startup are Division 26, Division 27, or owner furnished.

The TN201 equipment schedule lines 1 and 2 indicate two PDUs in each cabinet with brand and outlet configurations. Include PDU NIC cards and brackets, and connect to power receptacles per Sheet Note 1.

Include additional components as identified in Section 27 11 26. Network cords are identified on Sheet TN501, detail 5. Licensing, network configurations, and monitoring are the responsibility of the VA.

UPS equipment and associated components are Div. 26. Environmental sensors are Div. 23.

18 Structured Cabling Approved Equals and Patch- Panel Form Factor Drawing / Specification Reference: TN201 Equipment Schedule Items 3-4; Sections 27 11 19, 27 13 13 and 27 13 23; IFB Attachment 10

CURRENT BID BASIS

TN201 names Leviton E2XHD-BLK 48-port angled panels and OPT-X UHDX fiber housings. Section 27 11 19 requires 1RU angled 48-port copper panels with rear cable-management trays. The brand-name justification identifies fire-alarm and HVAC-control products, but does not identify a sole-source structured-cabling manufacturer.

CLARIFICATION REQUESTED

Confirm that Leviton is the basis of design and that equal systems, including OCC copper/fiber connectivity, may be submitted when all performance, 1RU density, color, cassette, labeling, warranty, and rack-elevation requirements are maintained. Confirm whether any 2RU copper-panel alternative is prohibited and identify required rear trays and angled-panel covers.

Provided VA-approved products as noted on drawings and per the referenced VA standards noted on Sheet TN001. Fire alarm and HVAC are not referenced in Div. 27 specifications. Cabling infrastructure products should align with the VA standards.

19 TN401 Keynote 15 Fiber Type, Count, Cassettes, and Polarity Drawing / Specification Reference: TN401 Keynote 15; Sections 27 10 00 and 27 13 23

CURRENT BID BASIS

Keynote 15 contains the term “OSI singlemode” and combines wording for “(2) MPO-12 to MPO-12” assemblies with “(6) MPO-12 OM4 multimode duplex LC cassettes,” leaving the number of OM4 trunks and endpoint cassettes unclear. GPZ currently carries two OS1 MPO-12 trunks plus six OM4 MPO-12 trunks, with cassettes at both ends.

CLARIFICATION REQUESTED

Confirm whether “OSI” means OS1, and confirm the exact quantity, fiber type, strand count, connector gender, keying, polarity method, cassette count at each end, housing locations, and required patching for both the singlemode and OM4 portions of this link. Identify any requirement for OS2 instead of

OS1.

OS1 is the correct interpretation. No OS2 outside plant requirements.

Quantities: (2) MPO-12 to MPO-12 OS1 and (6) MPO-12 to MPO-12 OM4 assemblies. Provide non-keyed LC cassettes with universal polarity.

Keynote 15 is identified on detail 1 new work plan. The opposite end will be one of the cabinets with Keynote 11 in detail 4. Coordinate location with the VA as indicated in Keynote 15.

Sheet TN501 - Schedule 5 indicates specific quantities for patch cords and patching labor requirements. Coordinate installation with the VA during final phasing planning.

20 Preterminated Assembly Lengths and Excess- Cable Allowance Drawing / Specification Reference: TN401 Sheet Note 6; Sections 27 10 00, 27 13 13 and 27 13 23;

site-visit requirements

CURRENT BID BASIS

TN401 requires field measurements before selecting preterminated assembly lengths. Section 27 10 00 limits excess to 1 meter at each end, while copper requirements indicate a shorter allowance. Exact routing elevations, tray paths, cabinet entry points, and manufactured lengths are not scheduled.

CLARIFICATION REQUESTED

Provide a route-length schedule or confirm that bid pricing may use scaled lengths with a stated allowance and that final custom lengths will be field measured after award. Reconcile the permitted excess/service loop for copper and fiber, identify available standard/custom increments, and confirm how material and labor impacts from verified route variance will be compensated.

The Contractor is responsible for take-offs and firm-fixed pricing based on TN201 elevations, TN401 drawings, and specifications. Confirm final lengths in the field with cabinets in place prior to purchase.

Sheet TN401, Sheet Note 5 indicates diverse cabling routes for “A” and “B” cable segments between cabinets.

21 A/B Diverse Routing, Cable Tray, Fiber Raceway, and Supports Drawing / Specification Reference: TN401 Sheet Notes 3 and 5, Keynote 9; Section 27 10 00;

Sections 27 05 28 and 27 05 36

CURRENT BID BASIS

The documents require physically diverse A- and B-side routes but generally depict an 18-inch overhead basket tray with a 4-inch fiber pathway above the cabinets. The required separation, independent supports, exact route lengths, fittings, drops, firestopping, and delegated structural/seismic design are not quantified.

CLARIFICATION REQUESTED

Confirm whether A and B systems require fully independent tray/raceway routes or may occupy separated zones of a common support system.

Issue the required route layout and linear footage for basket tray and fiber raceway, including fittings, waterfalls, supports, firestopping, seismic criteria, and any engineered attachment calculations.

See response to #20 above.

The Contractor is responsible for take-offs based on TN201 elevations and equipment schedule, TN401 cabling diagrams and new work plan, and the specifications.

“A” and “B” cabling segments are intended to occupy separate zones of a common support system within cabinet rows.

Include a short section of cable tray between the cabinet Keynoted 1 and the cabinet Keynoted 6 on Sheet TN401 - detail 1 to support diverse “A” and “B” routing between cabinet rows.

See Section 13 05 41 Seismic Restraint Requirements. Equipment cabinets require seismic restraint by bracing, anchorage, or similar practice.

See Section 07 84 00 Fire stopping.

22 Telecommunications Bonding Scope and Division 26 Interface Drawing / Specification Reference: TN401 Keynote 14; TN503 bonding details; Section 27 05

CURRENT BID BASIS

TN401 identifies a telecommunications SBB and requires cabinets, frames, enclosures, and cable trays to be bonded with minimum No. 6 AWG conductors. The drawings do not clearly identify the source, route, size, and termination point for the TBB feeding the SBB or the complete RBB/TEBC quantity.

CLARIFICATION REQUESTED

Confirm who furnishes and installs the SBB, TBB feeder, rack bonding busbars, TEBC/RBC conductors, lugs, tray bonds, testing, and final connection to the building grounding system.

Provide the grounding source location, conductor size and route, and the required number of rack bonding kits.

See Div. 26 electrical system drawings and specifications.

The Contractor is responsible for rack bonding kit take-offs based on TN201 elevations and schedules, TN401 new work plan, and specifications.

23 Migration, Temporary Cabling, and Legacy Demolition Responsibility Drawing / Specification Reference: Section 01 00 00 Data Center Planning / Phases 1-4; TN401 demolition and new-work plans

CURRENT BID BASIS

The VA/client relocates active network equipment and executes rolling cutovers, while the contractor removes legacy cabling/cabinets, temporarily supports equipment, installs temporary fiber channel, and may furnish temporary equipment patch cords. The quantities, endpoints, duration, and handoff points are not defined.

CLARIFICATION REQUESTED

Issue a responsibility matrix for VA/client, prime contractor, Division 26, and Division 27 covering equipment moves, de-patching/re-patching, temporary fiber channel, temporary copper/fiber cords, legacy cabinet and cable removal, disposal, labeling, testing, cutover assistance, and restoration. Identify all temporary endpoints and quantities.

Sheet TN501 - Schedule 5 indicates specific quantities for patch cords and patching labor requirements. See G-series phasing plan drawings and Div. 1 specifications. Coordinate installation with the VA during final phasing planning.

Division of labor is the responsibility of the Prime Contractor.

24 Work Hours, Outages, Sequencing, and Remobilization Drawing / Specification Reference: Section 01 00 00, Paragraphs 1.2.G-H and Data Center Planning;

outage requirements

CURRENT BID BASIS

The facility operates continuously; normal hours are 7:30 a.m. to 4:00 p.m. Monday-Friday. Work outside those hours requires approval and is stated to be at no additional cost to the Government. The client is allowed 90 days for core-network relocation, creating potential standby periods and multiple mobilizations.

CLARIFICATION REQUESTED

Provide the anticipated number, timing, and duration of after-hours outages and cutovers; required weekend/night staffing; phase turnover dates;

expected mobilizations; and whether the 90-day migration period is included within the subcontract duration. Confirm the pricing basis for owner-directed resequencing, extended standby, or additional outage windows.

Outages and after hours and weekend work to be determined by the contractor.

90-day migration to be done in parallel with other construction activities.

25 Copper and Fiber Field Testing Requirements Drawing / Specification Reference: Sections 27 10 00, 27 13 13 and 27 13 23; Division 27 closeout requirements

CURRENT BID BASIS

Section 27 13 23 requires all backbone fiber to pass Tier 1 and Tier 2 testing. The documents do not fully define whether every preterminated Cat6A link also requires field certification in addition to factory results, or the exact bidirectional fiber test method and reporting format.

CLARIFICATION REQUESTED

Confirm required Cat6A permanent-link/channel testing, acceptable certifier level, limits, and report format. For fiber, confirm OLTS and OTDR testing on every strand, wavelengths, launch/receive cords, directionality, reference method, polarity documentation, loss budgets, retest requirements, and electronic closeout format.

The specifications indicate to meet or exceed TIA Industry standards. The contractor must to test and certify the cabling infrastructure is complete and ready for use per TIA testing parameters for the category of cables installed.

Provided digital test results printed from the tester. Also, as-built record documentation.

VA specifications indicate that both OLTS and OTDR testing is required for fiber optic cables.

See Section 27 08 00 Commissioning requirements for additional information.

26 Patch-Cord Quantities, Colors, Installation, and Migration Allowance Drawing / Specification Reference: TN501 patch-cord schedule and Sheet Note 2; Section 27 16 19;

Section 01 00 00 phasing

CURRENT BID BASIS

TN501 schedules 100 each of several Cat6A and fiber patch-cord lengths and directs the contractor to confirm final type, quantity, and color with the client.

The schedule does not state whether these are fixed base-bid quantities, allowances, or in addition to temporary migration cords.

CLARIFICATION REQUESTED

Confirm the controlling quantity, manufacturer, color, connector, polarity, and length mix for rack, equipment, and temporary migration patch cords.

Identify who installs, dresses, labels, patches, removes, and turns over each cord group, and provide an add/delete method for client-selected quantity changes.

Sheet TN501, detail 5 note 1 indicates for the Contractor to provide base-bid types and quantities identified in the schedule.

Detail note 2 indicates that patch cords are to meet division 27 specifications.

Also, to confirm patch cord types, quantities, and colors with client prior to purchase and assist with installation.

The intent is to ensure a proper mix of patch cords for temporary and/or new use within the Data Center, and to provide the VA with labor support hrs. to install only. The VA will label new cords and remove legacy cords during migration.

27 Division 27 / Division 28 Scope Boundary Drawing / Specification Reference: TN504 security details and schedules; TN001 general notes; applicable Division 28 specifications

CURRENT BID BASIS

TN504 shows video surveillance and access-control devices, cabling, backboxes, pathways, patching, and door interfaces. The current GPZ pricing effort is for Division 27, while the drawings and specifications do not present a single clear boundary for shared pathways, supports, bonding, network connections, and security cabling.

CLARIFICATION REQUESTED

Confirm that all cameras, access-control devices, security cabling, programming, licensing, commissioning, and door hardware are separate Division 28 scope unless specifically listed otherwise. Identify any Division 28 cabling, backboxes, pathways, patch panels, rack space, power, bonding, or network patching that must be included in the Division 27 lump sum.

The Primary Contractor is responsible for the division of labor. Symbols, details, schedules, specifications, and notes identify security requirements.

Div. 27 and Div 28 scope requirements are clarified on Sheet TN001 with independent Communications and Security General Notes.

Separate and organize cables by media, signal type, and color per sheet TN401, Sheet Note 2.

Service contractor is ADI, POC Joseph Murphy (843)-266-0707.

28 PACS (Physical Access Control System) System Integration & Existing Conditions

1. Please confirm the existing PACS manufacturer and software version to ensure compatibility with new controllers, readers, and DGPs. Spec reference: “Contractor shall only utilize factory-trained technicians to install, program, and service the PACS.”

2. Are as-built PACS network diagrams available showing existing DGP locations, RS-485 loops, and controller wiring?

3. Please clarify whether existing credential formats (bit format, facility code, card type) must be matched or if new formats are acceptable.

4. Confirm whether new doors require integration with existing monitoring points (forced door, door held, request-to-exit, tamp

1. Honeywell Vista20

2. Service contractor is ADI, POC Joseph Murphy (843)-266-0707.

3. As-built PACS network diagrams are not available.

4. See Sheet TN001, Security General Note 3.

5. See Sheet TN001, Security General Note 3.

29 PACS (Physical Access Control System) Hardware & Installation

1. Please confirm whether existing door hardware (strikes, maglocks, REX devices) is to be reused or replaced.

2. Are new PACS panels required to be installed in existing security closets, or will new panel locations be provided?

3. Please clarify whether UPS backup for PACS controllers is part of the ESS contractor’s sco

1. See Architectural door schedule and Div. 8 specifications. See Sheet TN001, Security General Note 2. Coordinate salvageable items with the local client representatives.

2. New PACS panels are not anticipated to be required since the door is being replaced.

3. The PACS primary infrastructure is existing to remain.

30 PACS (Physical Access Control System) Programming & Commissioning

1. Will the VA provide administrator-level access to the SMS for programming, or must the contractor supply a licensed technician?

2. Please confirm the required PACS testing protocol, including whether test cards will be provided by the VA.

Service contractor is ADI, POC Joseph Murphy (843) 266-0707.

31 Camera System (CCTV / Video Surveillance) System Requirements

1. Please confirm the existing VMS platform (Video Management System) and whether new cameras must be fully integrated into it.

2. Are camera licenses (per-camera VMS licensing) provided by the VA or required in the contractor’s bid?

3. Please clarify whether the VA requires specific camera manufacturers or if open selection is allowed.

See Sheet TN001, Security General Note 3.

1. Service contractor is ADI, POC Joseph Murphy (843)-266-0707.

2. Contractor to be responsible for licenses if required.

3. PELCO is the preferred vendor and existing cameras are PELCO, but not required.

32 Camera System (CCTV / Video Surveillance) Field Conditions

1. Are existing camera mounting locations to be reused, or should new locations be proposed based on field conditions?

2. Please confirm whether network switches supporting cameras are provided by VA IT or must be included in the ESS scope.

3. Please clarify whether PoE requirements for cameras must be coordinated with Division 26 or provided by the ESS contractor.

1. Propose mounts and locations based on field conditions to meet intended focal points identified on Sheet TN504 Video Surveillance Schedule.

2. VA to provide network switches supporting cameras.

3. PoE requirements provided by the Contractor.

33 Camera System (CCTV / Video Surveillance) Testing & Performance

1. Please confirm required camera image quality standards, including minimum resolution, frame rate, and low-light performance.

2. Is video retention duration defined for this project, and does it impact required storage capacity?

Camera performance is indicated per camera type in Section 28 23 00.

Service contractor is ADI, POC Joseph Murphy (843)-266-0707

30 day storage capacity

34 Intrusion Detection System (IDS) System Integration

1. Please confirm the existing IDS manufacturer and whether new sensors must integrate directly into the existing system or through the SMS.

2. Are existing intrusion zones documented and available for review?

IDS/MIDS is Honeywell Vista20. New sensors must integrate with the existing system.

ADI is service provider and POC is Joseph Murphy (843) 266-0707.

Existing panels and zones are in the VA electronic share folder and will be available for review after award.

35 Intrusion Detection System (IDS) Device Requirements

1. Please clarify whether door contacts, motion sensors, and glass-break detectors must match existing device types or can be upgraded.

2. Confirm whether tamper monitoring is required on all new IDS devices.

3. Please confirm whether wireless IDS devices are permitted or if all devices must be hardwired.

1. Door contacts, motion sensors, and glass-break detectors must match existing device types and be hardwired to the systems and space.

2. Tamper monitoring is required on all new IDS devices.

3. IDS devices must match existing and be hardwired to the system and space.

36 Intrusion Detection System (IDS) Testing & Commissioning

1. Please clarify the required IDS testing procedure, including whether zone activation must be demonstrated at the central station.

2. Please confirm whether IDS alarm reporting must integrate with VA police dispatch, and if so, what communication protocol is required.

1. Testing parameters are outlined in Section 28 16 00.

37 Intrusion Detection System (IDS) General ESS Coordination

1. Please confirm whether network drops for PACS, cameras, and IDS are provided by VA IT or must be included in the ESS contractor’s scope.

2. Please clarify whether after-hours access will be required for testing and commissioning and who will provide escort support.

3. Please confirm whether existing conduit pathways can be reused or if new conduit must be installed for all ESS cabling.

1. The Contractor is responsible for required security cabling.

2. If testing and commissioning interferes with VA patient activities, then work will need to be done after hours and on weekends. The VA will escort contractors in sensitive areas.

3. Existing pathways may be used to the extent possible. Security cabling is not required to be in continuous conduit.

38 Are the infection control barriers considered class 3 or class 4 in the work area?

Class IV, follow appendix A of Class IV ICRA requirement showing continuous airborne particulate monitoring.

39 Is this project exempt from sales tax? See response to #6.

40 Is the commissioning agent (CxA) to be hired by the contractor as part of this contract or hired under separate contract by the VA?

Refer to Specification 01 91 00 section 1.10.A for contractor commissioning requirements.

41 Is there an existing roof warranty? If so, please provide the point of contact and company name that holds the warranty.

The warranty is held by Amrize. Please contact both Anthony Sullivan (anthony.sullivan@amrize.com) and Derek Ridings with Holcim (derek.ridings@holcim.com). Work must be inspected by Amrize Technical Representative, and all work must be performed by a licensed Amrize applicator.

Please coordinate with these parties so that all roof patching maintains current warranty. Request current warranty through the VA.

Revised Spec Section 07 51 00 is provided.

42 Is it required that the roof warranty holder oversee or certify the warranty is maintained upon completion of roof work?

Yes all warranty work is to be coordinated with Amrize/Holcim. See previous RFI and revised spec section 075100.

43 Is there a proprietary fire alarm contractor at the facility? If so please provide the company name and point of contact.

The facility does not have a current fire alarm contractor. However, when Fire Alarm additional expertise be needed, the Facility Safety Department usually consults with Next Gen Technologies (Austin Randall, 843-871-8533).

Coordination and awareness will be with Facility Safety Department through VA

COR.

44 Is there a proprietary controls contractor at the facility? If so please provide the company name and point of contact.

Building controls preferred contractor is Control Management, Inc. POC is Mike Talley. Phone number (803)765-9070

45 Is there a proprietary access control and/or video surveillance contractor at the facility? If so please provide the company name and point of contact.

No video surveillance contractor at the VA. Service contractor is ADI, POC Joseph Murphy (843)-266-0707

46 Are there any phases or specific work items that will require work to be performed on nights or weekends?

Yes, some work is expected due to noise and/or vibrations to be done at night and weekends.

47 Spec Section 02 82 13.19 Asbestos Abatement is included in the table of contents but no spec section is provided. If asbestos abatement is required as part of this project, please provide the associated specifications.

Specification Section 02 82 13.19 provided with RFI responses.

48 Will a contractor-provided industrial hygienist be required to oversee asbestos abatement work?

Abatement oversite is to be coordinated between contractor and VA.

A hazardous material survey has been performed in B200 and only Black Tar on HVAC wrap and Black mastic at the concrete floor deck was discovered. Only non-friable methods for removal will be allowed and air monitoring during removal will not be necessary.

49 If unknown asbestos or hazardous material is discovered during demolition, will the necessary abatement and removal be added as a change order to the contract?

A hazardous material survey has been performed in B200 and only Black Tar on HVAC wrap and Black mastic at the concrete floor deck was discovered. Only non-friable methods for removal will be allowed and air monitoring during removal will not be necessary.

50 Is it acceptable that one individual may fulfill the roles of SSHO, QCM, and/or Superintendent simultaneously? Or must each of these positions be held by separate individuals?

No, the specification must be followed.

mailto:anthony.sullivan@amrize.com mailto:derek.ridings@holcim.com

51 Is the contractor responsible for providing temporary upright sprinkler head protection in the work area during construction, to be turned down upon completion of work in the area / phase?

Contractor is to provide necessary sprinkler coverage throughout duration of construction.

Provide heat detectors in construction area to tie into Gamewell fire detection system in lieu of turned up sprinkle heads.

52 Is the hallway adjacent to the main work area to be occupied during construction?

Yes, the corridor is a main throughfare for employees and patients.

53 Is the contractor to assume all hallway work is to be performed on nights/weekends?

Yes

54 Is the contractor responsible for providing lightning protection to new rooftop units? If so, can the contractor modify/extend existing LP systems in this roof area, or is a new lightning protection system required?

Use of existing lighting protection system is acceptable.

55 Will contractors have access to the elevators S-1 and S-2 located adjacent to the work area?

Yes, the two service elevators will be accessible to contractors.

56 Please confirm, what is the height of the roof where new roof units and roof work is to be performed?

The roof (level 3) is approximately 26’-0” above grade according to the original drawings.

57 Can the roof work area be accessed from a freight elevator or is there a method of moving materials and equipment to the roof from inside?

A crane or a lift has been used in the past to move materials to the roof at the rear loading dock. There is no access from elevators to move heavy equipment to the roof.

58 For hoisting new mechanical equipment to the roof, is the contractor permitted to stage a crane in or near the loading dock on Alpha Drive? If so, must this be done on nights / weekends so as not to disrupt daily operations.

Yes, next to the loading dock and yes, at night and weekends.

59 Is there a designated staging area on site for construction material storage and personnel trailers?

If not, would the VA allow a temporary office area inside the facility for contractor use?

Unfortunately, due to VA’s limited footprint and many ongoing construction projects, laydown and staging areas cannot be provided at this time, nor can an office be provided for contractor use.

60 Attachment 6 (ACM Suvey) identifies approximately 300 SF of 2-percent-chrysotile black mastic and 82 LF of 7-percent-chrysotile tar associated with pipe insulation in B200, while A001 states that asbestos is not anticipated. Please confirm whether the base bid includes abatement of the full reported quantities or only portions disturbed by the phased work, and provide exact locations and removal limits by phase.

See Responses to RFI 87 and 88. The only ACM information is in attachment 6, which is based in the area of work. We do not anticipate further ACM. The base bid should reflect the material identified in the report.

Sheet A001 will be revised to correct general note.

61 Attachment 3 (ICRA) requires Level IV controls, hard barriers, an anteroom, continuous 0.01-inch-water-gauge negative pressure, exterior HEPA exhaust or an approved alternative interior method, and continuous pressure monitoring. Please confirm whether the reusable systems referenced on G101/G102 satisfy the hard-barrier and fire-rating requirements.

As long as the product meets the criteria outlined it can be reusable. The two manufacturers mentioned (Swiftwall Pro and Starc Litebarrier) are acceptable. If pursuing these, the CG must coordinate with each manufacturer to make sure criteria are met. CG may choose to build the ICRA barrier (also fire rated) detailed on A121.

62 The documents require all penetrations in the rated B200 enclosure to be firestopped and the room perimeter to be patched and made air-tight, including existing conditions not created by this project. Please confirm whether the contractor must correct every pre-existing deficiency in the full enclosure, including concealed and above-ceiling locations, or only deficiencies within the limits of new work.

Yes, all of the area is to be patched, either new or existing conditions. As the ceiling is being demolished, above the ceiling is considered within the limits of new work. Only outside the walls in the elevator lobby, corridor and adjacent imaging rooms are outside the limits.

63 A601 schedules Door B200 as a pair with a 2-foot-6-inch width entry and a 45-minute rating, while the comments call for a 36-inch operable leaf and a 24-inch leaf; LS101 describes the data-room enclosure as having 60-minute fire-rated doors. Please confirm the overall frame size, nominal and clear leaf widths, required fire/smoke rating, electrified hardware, and final hardware set.

A601 says the opening is to be 5’-0” wide with two leafs 36” and 24”, rated for 45 min. LS101 calls for a 1-hour smoke/fire barrier. In a 1-hour fire barrier (per IBC 716.1) the required fire-rated door assembly is 0.75-hour or 45min. The door hardware in set 01 is specified in 087100.

64 The Type B partition requires lead-lined gypsum board on the B206F side but does not state the required lead equivalency, lead thickness, full height, joint and corner overlaps, fastener treatment, interface with the existing frame, or radiation-safety testing. Please provide complete shielding requirements and details.

VA will not provide any additional information other than the wall separating B206F from B200 is lead-lined with 1/32” of lead. VA will also provide post lead-lined wall radiation safety testing (in-house).

65 Is the contractor to anticipate any rerouting or modifications to existing above ceiling components that may interfere with new above ceiling work? If so will this be addressed as a change to the contract?

Yes, the contractor is to provide whatever means necessary to make sure the demo/construction phasing areas are sealed off from (dust, dirt, debris etc.) the existing conditions that will remain fully functional until switched over. This includes both existing ceiling components and new equipment. The VA will handle any formal changes to the contract via the modification process.

66 Is it mandatory that the contractor obtain full completion and approval of each phase prior to moving onto the next, as depicted on the phasing plan?

Since there will not be “partial occupation” this is not a question of life safety.

Yes, approval from the VA is required before moving to the next phase.

67 The contractor must temporarily support existing equipment cabinets during raised-floor removal and rig large CRAC/UPS equipment through an occupied medical facility. Please identify the equipment that must remain live while supported, provide operating weights. Is the contractor responsible for engineered lifting/support plans sealed by a South Carolina structural engineer?

Would temporary relocation be permitted in lieu of in-place support?

See Div. 01 00 00 phasing requirements and G-Series phasing plans for operational requirements and the intent for relocating equipment by the VA.

Contractor is responsible for developing final phasing plans in coordination with the VA. Additionally, The Contractor is responsible for calculating equipment cabinet and installed hardware weights to be stabilized and propose ways and means of safely performing the work for VA approval via submittal review.

68 S001 lists a 150-psf data-center live load but also states that the project-specific load map uses 60 psf plus individual equipment weights, and it identifies maximum weights for UPS units, CRAC units, racks, and rooftop units. Please confirm the governing loading basis for final equipment selection and confirm that they comply with the load maps. If any basis-of-design item exceeds the shown limits, is the contractor responsible for providing required reinforcement as part of this contract?

The governing loading basis for the equipment selection is the equipment loading shown on the project specific load maps plus 60 PSF outside of the equipment footprint to account for users and maintenance. Final equipment selection cut sheets are to be submitted to the EOR for review and confirmation of compliance with design criteria.

If proposed equipment weights exceed the loads shown, the EOR will review the alternate loading and notify the owner if reinforcement is required and feasible.

69 Please clarify whether the work area is considered Ordinary Hazard Group 1 per FS001 legend, or OH group 2 per FS201 labels.

OH2 is the correct classification.

70 Please identify which cabinets receive exhaust chimneys and provide final cabinet heat loads and chimney heights.

See response to #16. Individual cabinet heat loads to be provided by the VA.

71 E403 states that a separate project is moving electrical equipment from A290 to B201 and defers final panel locations until construction. Please provide an anticipated date at which this is projected to be complete.

The anticipated date is December of 2026 but may move further due to unforeseen events.

72 The electrical notes assign furnishing of mechanical disconnects, VFDs, or starters to the mechanical contractor and installation to the electrical contractor, while M701 identifies factory-mounted devices and E601 separately schedules field disconnects. Please confirm who is to furnish and install disconnects, VFDs, starters, etc.

Mechanical disconnects, VFDs, and/or starters will be provided (furnished & installed) by the Div 23 contractor unless otherwise noted. Items identified as factory mounted/installed will be provided by the manufacturer as shown on Sheet M701.

73 FS001 provides fire-pump test data dated 01/17/2024 but requires data no more than one year old and states that the owner must provide it. Please issue current certified test data for both fire pumps before bid or confirm that bidders may rely on the published data and that material changes resulting from later owner-provided data will be handled as a change.

Sprinkler system calculations must be provided within one year of the testing date. The latest annual testing will need to be provided from the facility.

The VA is providing the latest annual testing report. See attached.

74 Please confirm if a pressure-relief vent is required for the clean agent system and if so, please provide further specifications / details of the design requirements.

This will depend on the final design and chosen manufacturer for the clean agent system. Per NFPA 2001, the manufacturer’s recommended procedures relative to enclosure venting must be accommodated

75 Will the contractor be responsible for providing temporary lighting and / or power during construction?

The VA will provide power. Lighting should be provided by the contractor.

76 Spec Section 01 35 26 – 1.9.A.

Spec Section requires an SSHO with no other roles to be present on the jobsite at all times.

Please confirm whether an SSHO will be required for this project.

Yes, a SSHO is required. Spec Section 01 35 26 must be followed in its entirety.

77 If an SSHO is required, please confirm whether this role will be a single individual or can be a dual or triple hatter (also acting as superintendent and/or quality control manager.)

Yes, a SSHO is required and must be a single individual.

78 Spec Section 01 35 26 – 1.11.B Spec Section requires a Certified Safety Professional (CSP) or a Certified Construction Safety and Health Technician (CSHT) to randomly conduct a monthly site safety inspection. This person cannot be a part of the immediate site project team.

Please confirm whether a CSP or a CSHT will be required for this project.

Spec Section 01 35 26 must be followed in its entirety.

79 If a CSP or a CSHT is required for this project, please confirm whether this role can be fulfilled by the project manager.

Spec Section 01 35 26 must be followed in its entirety

80 Spec Section 01 45 00 – 3.4.A.&B.

Spec Section requires a CQC System Manager who may also serve as the project superintendent.

Please confirm that the CQC System Manager my serve in a dual hat role as the project superintendent

Spec Section 01 45 00 must be followed in its entirety

81 To sum up SSHO, CQC System Manager, and Superintendent requirements, please clarify how many individuals will be required to fulfill these roles.

(one individual – a triple hatter, 2 individuals – a single and a dual hatter, 3 individuals – a single for each role.)

See response to #50.

82 Spec Section 01 45 00 – 3.4.C Matrix Spec Section requires a Design Quality Control Manager.

Please confirm that a Design Quality Control Manager will not be required by the general contractor, as this project is already designed.

Spec Section 01 45 00 must be followed in its entirety

83 Spec Section 01 45 00 – 3.4.C Spec Section requires as part of the CQC organization, specialized personnel to assist the CQC System Manager. “These individuals or specified technical companies are directly employed by the General Contractor and cannot be employed by a supplier or subcontractor on this project, are employees of the prime or subcontractor…”

Please confirm that these individuals can be competent personnel that are employees of the applicable subcontractors for each required area.

Spec Section 01 45 00 must be followed in its entirety

84 Spec Section 01 45 00 – 3.4.C Spec Section requires a submittal clerk with one year of experience.

Please confirm whether a submittal clerk will be required for this project

Spec Section 01 45 00 must be followed in its entirety

85 Spec Section 01 91 00 – 1.10.A Spec Section states “The Contractor’s responsibilities are limited to coordination, participation in testing, startup support, corrective actions, and documentation as specified herein.

The Contractor is not required to retain an independent Commissioning consultant.”

Please confirm that the contractor will not be responsible for hiring a commissioning agent/consultant, that this role will be supplied by the VA or the Design Firm.

See response to #40.

86 The table of contents for the specifications lists 02 82 13.19 Asbestos Abatement. However, there is no spec section for Asbestos Abatement.

Please confirm whether contractor will be required…