UPS System Maintenance

The Department of Agriculture Agricultural Research Service seeks quotations for preventative maintenance and repair services on Uninterruptible Power Supply systems at the National Bio and Agro-Defense Facility in Manhattan, Kansas, with proposals due May 22. This is a Total Small Business Set-Aside under NAICS 238210, with a $19.0 million size standard.

Place of performance is Manhattan, Kansas at the 45-acre NBAF campus, where the contractor must maintain rectifier/charger systems, batteries, and UPS equipment across multiple buildings. The contract structure includes one base year plus four optional one-year extensions. Mandatory contract line items cover semi-annual and annual preventative maintenance, non-emergency and emergency service calls (three-calendar-day response for non-emergency, two-hour phone and six-hour on-site response for emergency), and materials/parts reimbursement on an as-needed basis with pre-approval. Optional CLINs address replacement of specific battery models (Saft LSE300, Enersys 14DX-13B, Saft and Enersys battery strings) and capacitor banks for designated Eaton equipment.

All contractor personnel must be factory-authorized technicians with proof of certification and must comply with facility security protocols including Tier 2 background investigations, Real ID-compliant identification, site-specific biosafety training, and non-disclosure agreements. Work is confined to 6:00 a.m. to 6:00 p.m., Monday through Friday, excluding federal holidays, with prior security approval required for after-hours work. The contractor supplies all labor, supervision, equipment, supplies, tools, materials, and transportation; travel, lodging, and per diem costs are included in negotiated prices with no separate reimbursement.

Bid schedule pricing must be rounded to the nearest dollar with no cents. Quotations are firm for 90 calendar days from receipt. Mandatory site visit attendance at NBAF on May 6, 2026 at 9:00 a.m. Central Time is a prerequisite for offer consideration; registration deadline was April 28. Evaluation criteria include technical acceptability, compliance with submission requirements, past performance, and prime contractor site visit attendance. The government intends one award.