S201--Janitorial Services - Zanesville Community Based Outreach Center (CBOC)

The purpose of this solicitation amendment is to re-open the solicitation, provide a new Wage Determination, and to provide a new solicitation deadline for this requirement.

Solicitation 36C25025Q0176 is hereby re-opened.

The Wage Determination 2015-4761, revision 27, dated 7/22/2024 is hereby replaced with Wage Determination 2015-4761, revision 28, dated 12/23/2024.

Please see the following link for the Wage Determination: SAM.gov

Pursuant to Executive Order 14026, The contractor must pay all covered workers at least $17.75 per hour (or the applicable wage rate listed on this wage determination, if it is higher) for all hours spent performing on the contract in 2025.

Pursuant HEALTH & WELFARE EO 13706: $4.93 per hour, up to 40 hours per week, or $197.20 per week, or $854.53 per month*

All vendors who have provided a quote package for the solicitation have the opportunity to revise their quotes and submit an UPDATED COMPLETE Quote Package including the following:

Price-Cost_Schedule 24Q0176.xls file

1 Adobe PDF document that has all Administrative Items, Technical Items and Past Performance Items contained in it. All Required items are listed in the original solicitation under the heading Quote Preparation Instructions .

Please note: Any vendors who wish to submit an UPDATED quote shall provide a complete quote package in its entirety. All documents shall be labelled with the word UPDATED in their file names.

All subject lines shall be labelled:

UPDATED QUOTE | 36C25025Q0176 | Vendor Company Name | Zanesville CBOC Janitorial Services

All updated quote packages must be received no later than 1:30 PM EST on 01/29/2025 via email to Joshua.Kovar@VA.gov. Any vendors who do not wish to provide an updated quote package will be evaluated based on their original response.

The purpose of this solicitation amendment is to answer questions from industry.

Please see the Government s response in RED below.

On the last amendment update there was a question asked that we would like to have clarification on.Â

**11. What price is being paid incumbent? a. The total contract value for the previous contract is $221,782.17 (Base + 4 Option Years)**

What does it mean regarding (Base + 4 option Years)? Â

The total contract value was for a Base + 4 (1-year) option periods. The scope of this requirement has changed and there are not 4 (1-year) option periods. The current scope is one (1) 12-month BASE period with 4 (90-day) option periods.

How often will the cleaning requirements for this solicitation? Will it be daily, weekly, or 3x a week cleaning?

The Cleaning requirements are identified in the Performance Work Statement. Please see page 47 on the solicitation document (6.1 APPENDIX A: Custodial Task Frequency Schedule) for more details.

The purpose of this solicitation amendment is to answer questions from industry.

Please see the Government s response in RED below.

Can you help me with a Wage Determination for Zanesville CBOC custodial?

The wage Determination is in the solicitation document, page 42.

2015-4761 Revision 27, dated 7/22/2024

Dusting, low and high are not required by this PWS?

The PWS under 6.1, appendix A has the frequency schedule of what is to be provided during this contract period. 6.1.2 states all air vents shall be dusted weekly.

Window, entrance glass and partitions are not required cleaning?

This is required under 6.1.3 under monthly cleaning.

How many trash cans are in the facility? How many outside, patio?

There are a minimum of 40 trash cans in the facility. No outside trash bin servicing will be required, The Janitorial staff will take collected trash to the outside dumpster.

Snow and Ice responsibilities are not listed? Sand barrels, Ice Melt are not required?

Not required under this contract, however due to patient safety concerns it is asked if an icy or snowy area is noticed that Ice Melt / Salt be applied and/or shoveled.

Hand sanitizer is not listed as a Government provided supply. Who provides?

All consumable supplies (paper, cleaning agents and hand sanitizer) is supplied through the VA. All cleaning hard goods including mop heads, cleaning cloths and vacuums are supplied via the contractor.

How many walk off/door mats are at the facility?

There are a minimum of 5. These shall be vacuumed daily. They are serviced monthly from a different vendor.

Do we have WIFI access?

There is guest WiFi available.

Does Government provide office space for contractor? Desk and Chairs?

The Government does provide a chair in janitorial closet, there is a break room and a conference room for breaks. No official office space shall be provided.

Who is the incumbent contractor?

The previous contractor is Carvell Consulting, LLC.

What price is being paid incumbent?

The total contract value for the previous contract is $221,782.17 (Base + 4 Option Years)

When can we expect answers to our questions? The bid is due January 17th

Answers will be provided on 1/13/25

The solicitation does not provide a Department of Labor wage determination for the area, where can we find this?

Please see question #1 above.

Does the site visit play any part in the decision making process?

The site visit does not play any part in the award decision.

Lastly, do you know the timing on when a vendor will be selected for this bid?

The award decision will be made if an aware can be made and will be determined within 14-21 days from submission deadline.

The purpose of this solicitation amendment is to answer questions from industry.

Please see questions and the Government response in RED below.

Please advise if subcontractors are allowed

Yes, Subcontractors are allowed.

I have reviewed all the information provided for this bid but I'm just making sure that there are no restrictions related to subcontractors.

There are NO restrictions or limitations.

The purpose of this solicitation amendment is to answer questions from industry.

Please see questions and the Government response in RED below.

We would like to know if this is a brand new contract OR if there is (was) an incumbent performing these services.

This is not a new contract, there is an incumbent that is providing the services, CARVELL CONSULTING, LLC

If not brand new, could you please provide the current / previous contract number?

36C25021P0962

I was looking at the job and didn't see the date for the site visit so could you please let me know when it is scheduled

The information is on page 46 of the solicitation document.

I see that the solicitation was released on December 19, 2024, but now it states this solicitation is an SDVOSB set aside. My question is on the sources sought solicitation due December 4, 2024, as well as the previous solicitation a few months ago, there wasn't a set aside listed? Is there a reason this has now changed?Â

The Sources Sought was contemplated in order to see all interested parties for this requirement in order to develop a procurement strategy. Since there were 2 or more SDVOSB s that responded to the sources sought the requirement must be set aside to that socio-economic class. The previous solicitation, 36C25024Q0909 was set-aside for SDVOSB s however, the scope of the requirement has changed so it was decided to re-solicit starting with SDVOSB per the sources sought. If the award for SUBJ solicitation cannot be made, then the government will dissolve the set-aside and re-compete under a different strategy.

I am looking to submit a bid for the Zanesville CBOC location and I have a few questions before doing so. Please review the following:Â

-Days and times of operation

1.4 Hours of Operation: The services covered by this contract shall be furnished by the contractor as defined herein. The contractor will be required to furnish such services five (5) days a week excluding weekends and federal holidays. Zanesville CBOC daily normal hours of operation are from 8:00am to 4:30pm. This does not include services that will be conducted outside of normal working hours (carpet shampooing and floor waxing and stripping).

-Days and times janitorial services will be needed

Please see 5,a,i response above.

-Are there a set amount of personnel needed per day or is that up to contractor

The amount of personnel needed per day is up to the contractor as long as all tasks are consistently completed in accordance with the Performance Work Statement (PWS). Typically, one person is onsite for the majority of the clinic hours.

-What are the terms of payment

1.9 Invoicing: All invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests. Payment shall be made monthly in arrears upon receipt of a properly prepared detailed invoice and validated by the COR. Invoices must be sent electronically through VA Tungsten Network Portal. https://www.tungsten-network.com/customer-campaigns/veterans

All invoices shall be submitted as NET-30 arrangement.

-Is Supervision included in quoted costÂ

Yes, the quoted price shall be all-inclusive with no additional charges or fees passed along to the Government.

This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-08.

This solicitation is set-aside for VETCert Certified Service-Disabled Veteran Owned Small Businesses (SDVOSB), and will be competed in accordance with FAR 13, Simplified Acquisition Procedures.

The associated North American Industrial Classification System (NAICS) code for this procurement is 561720 Janitorial Services, with a small business size standard of $22.0 Million Dollars. The FSC/PSC is S201 Housekeeping Custodial Janitorial.

The Network Contracting Office (NCO-10) is seeking to purchase Janitorial Services.

There is a non-mandatory site visit scheduled for this requirement, please see site visit information below.

All questions SHALL be submitted no later than 1/14/2025 by 1:30 PM EST via email to Joshua.Kovar@VA.gov. Phone queries will not be entertained. Any questions received after this deadline may not be answered.

All quotes must be received no later than 1/17/25 by 1:30 PM EST via email to Joshua.Kovar@VA.gov.

All interested companies shall provide quotations for the following: