Repair/Replace HVAC Systems

Closed Solicitation Posted Mar 28, 2025

This opportunity was awarded. See the award notice from Jul 11, 2025.

Solicitation number: FA875125B0001
Agency: Air Force Research Laboratory Air Force Materiel Command, Department of Defense
Responses due: May 13, 2025, 10:00 AM ET
Set-aside: Total Small Business

Opportunity facts

NAICS code: 236220 Commercial and Institutional Building Construction
PSC: Y1NB Construction Of Heating And Cooling Plants
Place of performance: Rome, New York 13441, United States
Points of contact: Jennifer Calandra jennifer.calandra@us.af.mil (315) 330-4009

Notice details come from SAM.gov. Updated May 8, 2025.

About this opportunity

Written by GovTribe AI · May 8, 2025

The Air Force Research Laboratory (AFRL) is seeking a small business contractor to repair and replace HVAC systems in Building 3 at its Rome Research Site in Rome, New York. The solicitation (FA875125B0001) requires a comprehensive project involving demolition, removal, and replacement of HVAC systems in the facility's C and D Bays, along with associated work such as furniture relocation and potential hazardous material abatement. Bidders must submit electronic proposals by 10:00 AM EST on 13 May 2025, with all questions to be submitted by 10:00 AM EST on 6 May 2025. The contract will be awarded to the lowest-priced responsible bidder on an all-or-none basis, with evaluation conducted without discussions. Mandatory pre-bid site visits are scheduled for 15 April and 5 May 2025, requiring DBIDS Pre-Enrollment for attendance.

The solicitation is exclusively set aside for small businesses with a size standard of $45,000,000 in average annual revenue under NAICS code 236220. Roberts Office Interiors (ROI) is identified as the local Teknion furniture contractor and may be involved in certain aspects of the project. The contract is firm-fixed price with a total performance period of 546 calendar days after notice to proceed, with an estimated 18-month project timeline. The total project scope includes not only HVAC system replacement but also dismantling, storing, and reinstalling a Teknion Transit panel system in specific suites, along with comprehensive site work, general construction, electrical modifications, and fire protection upgrades. Performance and payment bonds will be required, and the place of performance is located at 525 Brooks Road in Rome, NY 13441, specifically targeting the AFRL Information Directorate's Building 3.

Notice text

13 versions

Update #13 · Latest · May 8, 2025

*** 8 MAY - FINAL QUESTION AND ANSWER DOCUMENT UPLOADED FOR USE IN PREPARING BIDS. ***

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*** 5 MAY - PLEASE SEE ATTACHED SOLICITATION AMENDMENT 0006. THIS AMENDMENT REPLACES ADDENDUM 1 WITH ADDENDUM 1 REV1. PREVIOUS ADDENDUM 1 DID NOT CORRECTLY INCLUDE THE REFERENCED SPECIFICATION SECTION AND NEW DRAWING THAT WERE SUPPOSED TO BE ADDED. ***

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*** 2 MAY - PLEASE SEE ATTACHED SOLICITATION AMENDMENT 0005 TO INCORPORATE ATTACHMENT 7 (ADDENDUM 2) WHICH ADDRESSES ANSWERS TO SOME SUBMITTED QUESTIONS. LATEST QUESTION/ANSWER DOCUMENT UPLOADED, WHICH IS BELIEVED TO BE COMPREHENSIVE OF ALL SUBMITTED QUESTIONS. PLEASE CONTACT THE GOVERNMENT IF YOU HAVE SUBMITTED A QUESTION AND IT HAS NOT BEEN ANSWERED. CUT OFF DATE FOR FURTHER QUESTIONS IS 4:00 PM EDT ON 5 MAY 2025. BIDDERS ARE REMINDED TO ACKNOWLEDGE ALL AMENDMENTS ON THEIR BID ***

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*** 30 APRIL - AMENDMENT 0004 AND ATTACHMENT 6 DID NOT PROPERLY UPLOAD ON 29 APRIL. DOCUMENTS SHOULD NOW BE AVAILABLE. ***

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*** 29 APRIL - PLEASE SEE ATTACHED SOLICITATION AMENDMENT 0004 TO ACCOMMODATE AN ADDITIONAL SITE VISIT, AND INCORPORATE ATTACHMENT 6 (AMENDMENT 1 DATED 29 APRIL 2025). ADDITIONALLY, UPDATED QUESTION AND ANSWER DOCUMENT DATED 29 APRIL 2025 HEREBY REPLACES THE PREVIOUS VERSIONS. NOTE - THE FINAL QUESTION AND ANSWER DOCUMENT WILL BE INCORPORATED BY REFERENCE INTO ANY SUBSEQUENT CONTRACT RESULTING FROM THIS IFB. BIDDERS ARE REMINDED THAT THEY MUST ACKNOWLEDGE ALL SOLICITATION AMENDMENTS ON THEIR BID. ***

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*** 28 APRIL - LATEST QUESTION/ANSWER DOCUMENT UPLOADED. PLEASE NOTE - GOVERNMENT INTENDS TO HOLD A SECOND SITE VISIT ON MONDAY, 5 MAY, MEETING IN BUILDING 3 LOBBY AT 9:30 AM. OFFICIAL AMENDMENT TO REFLECT THIS IS ANTICIPATED TOMORROW.

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*** 25 APRIL - INFORMATIONAL UPDATE: GOVERNMENT INTENDS TO POST ANOTHER AMENDMENT TO THE SOLICITATION EARLY NEXT WEEK TO INCORPORATE AN ADDENDUM TO SPECS/DRAWINGS IN RESPONSE TO QUESTIONS, AND HOPEFULLY SCHEDULE A SECOND SITE VISIT FOR INTERESTED PARTIES. ***

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*** 23 APRIL - QUESTION/ANSWER DOCUMENT POSTED. AS FURTHER ANSWERS ARE DEVELOPED AND ADDITIONAL QUESTIONS RECEIVED, UPDATES WILL BE MADE HERE AND NOTED. ***

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*** 22 APRIL - PLEASE SEE ATTACHED SOLICITATION AMENDMENT 0003 WHICH EXTENDS THE BID DUE DATE AND ALSO IMPLEMENTS CORRECTED SPECIFICATIONS (NOTE - ATTACHMENT 1 HAS BEEN REPLACED BY ATTACHMENTS 1A, 1B, AND 1C). ***

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*** 21 APRIL - PRE-BID SITE VISIT SIGN IN SHEETS HAVE BEEN POSTED. PLEASE NOTE - A SOLICITATION AMENDMENT WILL BE FORTHCOMING TO EXTEND BID DUE DATE BY 2 WEEKS, AS WELL AS QUESTIONS/ANSWERS DOCUMENTS. ***

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*** 16 APRIL - PLEASE SEE ATTACHED SOLICITATION AMENDMENT 0002 TO INCORPORATE FURNITURE DRAWINGS AND UPDATE FURNITURE CLIN DESCRIPTION. BIDDERS MUST ACKNOWLEDGE ALL AMENDMENTS ON THEIR BID SUMBIMSSION. ***

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*** 8 APRIL - PLEASE SEE ATTACHED SOLICITATION AMENDMENT 0001 TO UPDATE/CORRECT IFB INFORMATION. BIDDERS MUST ACKNOWLEDGE ALL AMENDMENTS ON THEIR BID SUBMISSION. BID OPENING DATE UPDATED TO CORRECT YEAR ***
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Please see attached Solicitation (Invitation for Bids - SF 1442) and associated attachments for instructions on how to submit a bid for this requirement.

Update #12 · May 5, 2025