Solicitation Amendment FA875125B00010003 SF 30.pdf

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Attached to
Repair/Replace HVAC Systems
Solicitation number
FA875125B0001
Issued by

About this file

This document is a Solicitation Amendment for a Department of the Air Force Materiel Command Research Laboratory contract opportunity for HVAC Systems repair and replacement. The amendment extends the bid submission deadline from 29 April 2025 to 13 May 2025 and the questions submission deadline from 22 April to 06 May 2025. The solicitation is set aside for small businesses with a size standard of $45,000,000 in average annual revenue under NAICS code 236220.

Key details include an additional pre-bid conference scheduled for 15 April 2025 at 10:15 AM EST, with bidders required to complete a DBIDS Pre-Enrollment Request. Email submission is the only acceptable bid submission method, to be sent to Jennifer Calandra with a copy to John Haberer. Bids will be accepted on an all-or-none basis, with bidders required to follow specific preparation instructions, including completing necessary sections of the SF 1442 and providing required certifications. The bid opening will take place in the Visitor Control Center at AFRL/Information Directorate in Rome, NY.

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File Type Posted
FA875125B0001 Questions and Answers - 8 May 2025.docx DOCX document
Solicitation Amendment FA875125B00010006 SF 30.pdf PDF
Attachment 6 (Addendum 1 Rev 1).pdf PDF
Solicitation Amendment FA875125B00010005 SF 30.pdf PDF
Attachment 7 - Addendum 2.pdf PDF
Attachment 6 (Addendum 1).docx DOCX document
Solicitation Amendment FA875125B00010004 SF 30.pdf PDF
FA875125B0001 Questions and Answers - 29April 2025.docx DOCX document
FA875125B0001 Questions and Answers - 28April 2025.docx DOCX document
FA875125B0001 Questions and Answers - 23April 2025.docx DOCX document
Attachment 1b - Technical Specifications_Volume 2.pdf PDF
Attachment 1c - Technical Specifications_Appendix A.pdf PDF
Attachment 1a - Technical Specifications_Volume 1.pdf PDF
FA875125B0001 Pre-Bid Sign In 1of2.jpg JPG image
FA875125B0001 Pre-Bid Sign In 2of2.jpg JPG image
Solicitation Amendment FA875125B00010002 SF 30.pdf PDF
Attachment 5 - Drawings- AHU C-D Bay Furniture.pdf PDF
Solicitation Amendment FA875125B00010001 SF 30.pdf PDF
Attachment 1 - Technical Specifications_Rev 1.pdf PDF
Attachment 1 - Technical Specifications.pdf PDF
Attachment 1 - Technical Specifications.pdf PDF
Attachment 2 - Drawings B3 HVAC Design.pdf PDF
Attachment 3 - SOW - Furniture.pdf PDF
Solicitation - FA875125B0001.pdf PDF
Attachment 4 - Wage Determination 3.14.25.pdf PDF
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11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

16C. DATE SIGNED

Previous edition unusable STANDARD FORM 30 (REV. 11/2016) Prescribed by GSA FAR (48 CFR) 53.243

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE PAGE OF PAGES

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6) CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X) 9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBE

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

The purpose of this solicitation amendment is to: Block 14 (Description of Amendment/Modification):

A. Extend the deadline for the submission of bids from 29 April 2025 to 13 May 2025.

B. Extend the deadline for the submission of Questions from 22 April to 06 May 2025.

c. Delete Attachment 1 - Technical Specifications_Rev 1 in its entirety and replaced with the following three documents:

Attachment 1a - Technical Specifications_Volume 1 Attachment 1b - Technical Specifications_Volume 2 Attachment 1c - Technical Specifications_Appendix A D. All other terms and conditions of the solicitation remain unchanged.

E. Offerors must acknowledge receipt of this amendment in their bid submission. Failure to acknowledge this amendment shall result in the bid being deemed non-responsive.

Section A - Solicitation/Contract Form

The following modifications were made:

INFORMATION FROM TO

Response Due Date 29 Apr 2025 13 May 2025

Section J - List of Attachments

The following Attachments were added:

Attachment 1a - Technical Specifications_Volume 1 Attachment 1b - Technical Specifications_Volume 2 Attachment 1c - Technical Specifications_Appendix A

The following Attachments were deleted:

Attachment 1 - Technical Specifications

Section L - Instructions, Conditions, & Notices to Offerors or Quoters

Header Miscellaneous Text (Modified):

BID PREPARATION INSTRUCTIONS

A. General Instructions

1. To assure timely and equitable evaluation of bids, all bidders must follow the instructions contained herein. Bidders are required to meet all solicitation requirements, including terms and conditions, and representations and certifications. Failure to meet a requirement may result in a bid being ineligible for award.

2. If taking exception to any solicitation terms and conditions, bidders must clearly identify such exception and provide complete accompanying rationale.

3. If a bidder believes the requirements in these instructions contain an error, an ambiguity, omission, or are otherwise deemed unsound, the bidder shall immediately notify the Contracting Officer in writing with supporting rationale.

4. In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful bids. Unless the bidders request otherwise, the Government will destroy extra copies of such unsuccessful bids.

5. The response shall consist of a bid submitted in response to the solicitation. Bids will be accepted on an all or none basis. Partial bids will not be accepted.

B. Pricing:

1. The Contracting Officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial bids, the contracting officer will review this determination and if, in the Contracting Officer's opinion, adequate price competition exists no additional cost information will be requested.

2. However, if at any time during this competition the Contracting Officer determines that adequate price competition no longer exists, bidders may be required to submit information to the extent necessary for the Contracting Officer to determine the reasonableness of the price in accordance with FAR 15.404-1(b).

3. Total evaluated price for the lowest bid will be the summation of all line items.

C. Specific Instructions:

1. BID SUBMISSION - Submit original or one (1) electronic copy (.doc or .pdf format).

(a) Complete blocks 14, 15, 16, 17, 19, 20A, 20B, and 20C, page 2 of the SF 1442. In doing so, the bidder accedes to the contract terms and conditions as written in the Solicitation Sections A through K. These sections constitute the model contract.

(b) Complete the necessary fill-ins and certifications in Sections I through K. Section K shall be returned in its entirety. For Sections C through I, the bidder shall submit only those pages that require a fill-in. The bidder's Online Representations and Certifications record must be current, accurate, and complete. For additional information, reference www.SAM.gov.

(c) For this procurement, it has been determined that competition will be solicited as a small business set aside with an associated small business size standard of $45,000,000.00 in average annual revenue under NAICS 236220.

D. Format:

1) Documents submitted in response to this Invitation for Bid (IFB) must be fully responsive to and consistent with the following:

a) Requirements of the IFB (CLINs and Approved Construction Specifications) and Government standards and regulations pertaining to the Approved Construction Specifications.

b) Evaluation Factors for Award in Section M of this IFB.

2) There is no limitation on the number of bid pages.

NOTE TO BIDDERS: The requirements documents are provided as attachments to the solicitation. Bids will be accepted on an all or none basis. Partial bids will not be accepted.

PRE-BID CONFERENCE/SITE VISIT RESERVATION

FA875125B00010003

An additional pre-bid conference and site visit has been scheduled for 15 April 2025 at 10:15 AM EST. Bidders wishing to attend must create a DBIDS Pre- Enrollment Request on https://dbids-global-enroll.dmdc.mil and email the QR confirmation code to Jennifer Calandra at jennifer.calandra@us.af.mil at least one week prior to scheduled site visit.

CONTRACTOR INQUIRIES

Formal communications/inquiries, such as requests for clarification or information concerning this solicitation, MUST be in writing and include "FA875125B0001" in the subject line. When addressing questions concerning any aspect of the solicitation, state the page number, section, and paragraph number needing clarification.

Submit inquiries to Jennifer Calandra at jennifer.calandra@us.af.mil with a copy to John Haberer at john.haberer@us.af.mil. All questions must be submitted by 10:

00 AM EST on 06 May 2025.

METHODS OF RESPONSE

Email submission is the only acceptable form of bid submission. Bidders must submit to Jennifer Calandra at jennifer.calandra@us.af.mil with a copy to John Haberer at john.haberer@us.af.mil.

Receipt of email submissions prior to the posted solicitation closing time will be considered timely. Hard copies, facsimile and alternate bids will not be accepted.

Due to the possibility of network connectivity issues, it is highly encouraged that electronic bid submissions be sent one day prior to bid opening. It is the contractor's responsibility to confirm receipt of bid. Late bids will be processed in accordance with FAR 14.304 "Submission, modification, revision, and withdrawal of bids."

BID OPENING

Bid Opening will take place at the time specified on the SF1442, Block 13a, in the Visitor Control Center (VCC) AFRL/Information Directorate, 304 Brooks Rd, Rome, NY 13441. Please contact Jennifer Calandra or John Haberer with any questions on how to reach the location.

FA875125B00010003

SUMMARY OF CHANGES
Solicitation/Contract Form
List of Attachments
Instructions, Conditions, & Notices to Offerors or Quoters
IDCode: J
Page: 1
Pages: 3
AmendNo: 0003
EffDate: 22 Apr 2025
ReqNo:
ProjNo: ULDF180321
IssCode: FA8751
AdmCode:
IssuedBy: FA8751 AFRL RIKO

26 ELECTRONIC PKWY BLDG 106, CP 315 330 7298

ROME, NY 13441-4514

UNITED STATES

Jennifer Calandra, Email: Jennifer.Calandra@us.af.mil Telephone: 587-4009 AdminBy:

SCD: PAS:

ContractorNameAdd:
Code:
FacCode:
SolChg: 1
SolNo: FA875125B0001
SolDate: 27 Mar 2025
AwardChg: Off
AwardNo:
AwardDate:
Amended: 1
OffrExt: 1
OffrNoEx: Off
NoCopies: 1
ApprData: See Section G - Contract Administration Data
ChgeOrd: Off
ChgeOrder:
Modify: Off
SuppAgre: Off
SuppAuth:
ModOthr: Off
OthrSpec:
NoReq: Off
Require: Off
Copies:
Descript: See Schedule
ContNameTitle:
CoNameTitle: John J. Haberer
ContDate:
CODate: 22 Apr 2025

File details come from the government source that posted it. Updated .