Provision of Fuel Card Services for Embassy, Windhoek
Closed Solicitation Posted
- Solicitation number
- 19WA8025Q0012
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 457 Gasoline Stations and Fuel Dealers
- Place of performance
- Namibia
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Department of State, specifically the Embassy in Windhoek, Namibia, is seeking a contractor to provide comprehensive fuel card services for its vehicle fleet. The solicitation (RFQ No. 19WA8025Q0012) requires a vendor to supply a cashless fuel purchasing system for approximately 53 vehicles, including minibuses, pool cars, and light-duty vehicles. Key contract requirements include nationwide fuel coverage, PIN-based transaction authorization, real-time transaction monitoring, and an online management portal. The evaluation will be based on a lowest-price technically acceptable (LPTA) approach, with the government potentially awarding the contract based on initial offers without further discussions. Critical dates include a pre-quotation conference on March 10, 2025, with quotations due by March 20, 2025, at 17:00 local time, and all bidders must be registered in the System for Award Management (SAM) database.
The solicitation is not set aside for any specific business category and will be open to all responsible sources. The anticipated contract structure is a firm-fixed price type with one base year and four potential one-year option periods. The estimated annual spending range is between N$1.7 million to N$2.29 million, with a minimum guaranteed order of 200 transactions per year and a maximum of 5,000 transactions. The place of performance is Namibia, with a particular focus on Windhoek, and contractors must either have a permanent address in Namibia or establish one within 30 days of award. The contract will require monthly electronic invoicing, 24-hour support, and the ability to handle an estimated monthly fuel consumption of 6,439 liters of petrol and 3,629 liters of diesel. Successful bidders must also comply with specific federal acquisition regulations and executive orders related to procurement.
Notice text
The U.S. Embassy Windhoek hereby provides the following Solicitation Notice in respect of the issuance of a Request for Quotation (RFQ) for:
The provision of Fuel Card Services to the Embassy of the United States of America in Windhoek, Namibia. The Contractor shall provide fuel card services to the U.S. Embassy Windhoek. This will ensure that the U.S. Embassy has a cash free way for drivers to purchase fuel. The cards are allocated to a diverse range of vehicles, including but not limited to minibuses, pool cars, and small light duty vehicles.
The anticipated performance period is for a base year, with four one-year option periods, if exercised by the Government. All responsible sources may submit a quotation, which will be considered.
The Government may award the contract based on the initial offer without discussion. The resultant contract will be a firm fixed price type contract.
All contractors must be registered in the SAM (System for Award Management) Database https://www.sam.gov prior to submitting an offer pursuant to FAR provision 52.204-7. Therefore, prospective offerors are encouraged to register prior to the submittal of quotations/proposals.
This opportunity is subject to 52.229-12 - Tax on Certain Foreign Procurements (FEB 2021)
Electronic Submission/Responses:
This opportunity allows for electronic responses. Please submit your offer prior to the response date and time. Please ensure your email with your offer does not exceed 15 MB, if it does then you might have to send more than one email. Alternatively, offers may be submitted at the US Embassy offices at address below 38 Metje Street, Klein Windhoek, Windhoek, Namibia.
Files
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| Provision of Fuel Card Services for Embassy, Windhoek | Pre-Solicitation |
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