19WA8026Q0036 - Janitorial services at Embassy office building and Warehouse.
Open Solicitation Posted
- Solicitation number
- 19WA8026Q0036
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 56172 Janitorial Services
- Place of performance
- //Karas 1004 Namibia
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Embassy in Windhoek, Namibia, under the Department of State, is soliciting quotations for janitorial services at its office building and General Services warehouse, with quotations due November 30, 2026 at 5:00 PM. The set-aside line reads "No Set-Aside Used," so all responsible sources may submit.
Place of performance is Windhoek, Namibia. Required work covers all designated spaces, including halls, offices, restrooms, work areas, entrance ways, lobbies, storage areas, elevators, and stairways. The contract is fixed-price for a base year and four one-year option periods. Standard services are priced at a fixed monthly rate based on 11,133 square meters. Temporary additional services are priced per square meter, with a minimum order of 11,133 square meters and a maximum of 13,133 square meters per performance period.
Award goes to the lowest-priced, technically acceptable responsible offeror, and the Government may award on initial offers without discussions. Evaluation covers compliance review, technical acceptability including past performance, price across all base and option years, and responsibility under FAR Subpart 9.1. Offerors must be registered in SAM before submitting, and proof of registration is required. Other required submittals include pricing on SF-1449, Section 5 representations and certifications, Defense Base Act insurance quotes, local licenses and permits, business registration, key personnel qualifications, and past performance references. Value Added Tax at 15 percent is a separate line item. Foreign firms must price in local currency, and U.S. firms may elect U.S. dollars. FAR 52.229-12 applies.
A pre-quotation conference is set for November 16, 2026 at 09:00 Namibian time. Interested parties must notify Havalon E. Plaatjies by November 6, 2026 at 9:00 AM to attend. Quotations are submitted in English by email to windhoekbidsubmission@state.gov, with each attachment not exceeding 15 MB, or delivered in person to 38 Metje Street, Klein Windhoek, Namibia.
Notice text
The U.S. Embassy in Windhoek hereby provides the following solicitation notice in respect of the issuance of a Request for Quotation (RFQ) for:
Janitorial/cleaning services at the U.S. Embassy Office building and General services warehouse in Windhoek, Namibia. The Contractor shall perform janitorial services in all designated spaces including, but not limited to halls, offices, restrooms, work areas, entrance ways, lobbies, storage areas, elevators, and stairways. The anticipated performance
period is for a base year, with four one-year option periods, if exercised by the Government. All responsible sources
may submit a quotation, which will be considered.
The U.S. Government may award the contract, based on the initial offer, without any discussions. The resultant contract will be a fixed priced type of contract for its duration. The Government is planning a pre-quotation conference which will be on November 16, 2026 at 09h00AM Namibian time.
All contractors must be registered in the SAM (System for Award Management) Database https://www.sam.gov prior
to submitting an offer pursuant to FAR provision 52.204-7. Therefore, prospective offerors are encouraged to
register prior to the submittal of quotations/proposals.
This opportunity is subject to 52.229-12 - Tax on Certain Foreign Procurements (FEB 2021)
Electronic Submission/Responses:
This opportunity allows for electronic responses. Please submit your offer prior to the response date and time.
Please ensure your email with your offer does not exceed 15 MB, if it does, then you might have to send more than
one email. Alternatively, offers may be submitted at the U.S. Embassy offices at the following address: 38 Metje Street, Klein
Windhoek, Windhoek, Namibia.
Files
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| 19WA8026Q0036 - Janitorial services at Embassy office building and Warehouse. | Pre-Solicitation |
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