Provision of Fuel Card Services for Embassy, Windhoek
Closed Pre-Solicitation Posted
Not the latest version. See the latest solicitation from .
- Solicitation number
- 19WA8025Q0012
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 457 Gasoline Stations and Fuel Dealers
- Place of performance
- Windhoek Namibia
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Embassy in Windhoek, Namibia, is preparing to solicit fuel card services for its vehicle fleet through a Request for Quotation (RFQ). The Department of State is seeking a contractor to provide a cash-free fuel purchasing system for diverse embassy vehicles, including minibuses, pool cars, and light duty vehicles. Contractors must be registered in the System for Award Management (SAM) database prior to submitting an offer, and the opportunity is subject to the Tax on Certain Foreign Procurements provision. Electronic submissions will be accepted via email, with a maximum file size of 15 MB, or alternatively at the embassy's physical address. The solicitation will be fully launched on SAM.gov, with a pre-quotation conference date to be announced in the formal solicitation document.
The contract will be structured as a firm fixed price type with a base year and potential for four additional one-year option periods if exercised by the government. No specific set-aside designations have been applied, meaning all responsible sources may submit quotations. The government reserves the right to award the contract based on initial offers without further discussion. While specific award values are not disclosed, the contract will cover fuel card services for the embassy's vehicle fleet in Windhoek. The submission deadline is March 10, 2025, and the opportunity falls under the NAICS category for Gasoline Stations and Fuel Dealers (NAICS 457) and the Product Service Code for Housekeeping and Fueling Services (PSC S204).
Notice text
Please note this solicitation is not ready to be issued as of this date. The Embassy of the United States in Windhoek will launch the solicitation on the SAM.gov website when it is available.
The U.S. Embassy Windhoek hereby provides the following Pre-solicitation Notice in respect of the issuance of a Request for Quotation (RFQ) for:
The provision of Fuel Card Services to the Embassy of the United States of America in Windhoek, Namibia. The Contractor shall provide fuel card services to the U.S. Embassy Windhoek. This will ensure that the U.S. Embassy has a cash free way for drivers to purchase fuel. The cards are allocated to a diverse range of vehicles, including but not limited to minibuses, pool cars, and small light duty vehicles.
The anticipated performance period is for a base year, with four one-year option periods, if exercised by the Government. All responsible sources may submit a quotation, which will be considered.
The Government may award the contract based on the initial offer without discussion. The resultant contract will be a firm fixed price type contract.
The Government is planning a pre-quotation conference and the date for this conference will be in the solicitation.
All contractors must be registered in the SAM (System for Award Management) Database https://www.sam.gov prior to submitting an offer pursuant to FAR provision 52.204-7. Therefore, prospective offerors are encouraged to register prior to the submittal of quotations/proposals.
This opportunity is subject to 52.229-12 - Tax on Certain Foreign Procurements (FEB 2021)
Electronic Submission/Responses:
This opportunity allows for electronic responses. Please submit your offer prior to the response date and time. Please ensure your email with your offer does not exceed 15 MB, if it does then you might have to send more than one email. Alternatively, offers may be submitted at the US Embassy offices at address below 38 Metje Street, Klein Windhoek, Windhoek, Namibia.
Notice history
| Notice | Type | Posted |
|---|---|---|
| Provision of Fuel Card Services for Embassy, Windhoek | Solicitation | |
| This notice | Pre-Solicitation |
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