Cover Letter - Solicitation No. 19WA8025Q0012 -Provision of Fuel Card Services for the US Embassy Windhoek.pdf

This is a cover letter for RFQ No. 19WA8025Q0012 from the US Embassy in Windhoek, Namibia requesting quotations for Fuel Card Services. The letter outlines submission requirements and key dates for prospective quoters.

The Embassy seeks to award a contract to provide fuel card services, with award going to the lowest-priced technically acceptable offer. Key dates include a pre-quotation conference on March 10, 2025 at 09:00 local time, with interested parties required to contact whkproc@state.gov by March 5, 2025 at 12:00pm to arrange entry. Quotations are due March 20, 2025 at 17:00. Submissions must be made both in sealed envelope to the Embassy address and electronically to windhoekbidsubmission@state.gov in MS Office or PDF format (max 15MB). Required documents include SF-1449, pricing, representations/certifications, Section 3 information, and proof of SAM registration. The contract will be awarded based on initial quotations without discussions, though the Embassy may hold discussions with companies in the competitive range if needed.