Cover Letter - Solicitation No. 19WA8025Q0012 - Provision of Fuel Card Services for the US Embassy Windhoek.pdf
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- Solicitation number
- 19WA8025Q0012
- Issued by
-
Department of State
About this file
This is a cover letter for RFQ number 19WA8025Q0012 issued by the U.S. Embassy in Windhoek, Namibia for Fuel Card Services. The solicitation seeks a contractor to provide fuel card services that will enable Embassy drivers to purchase fuel through a cashless system for various vehicles including minibuses, pool cars, and light duty vehicles.
Key details include: Quotations are due by March 20, 2025 at 17h00; a pre-quotation conference will be held on March 10, 2025 at 09h00 at the Embassy (interested parties must contact whkproc@state.gov by March 5, 2025); proposals must be submitted electronically to windhoekbidsubmission@state.gov in MS-Word, Excel or PDF format not exceeding 15MB; SAM registration is required; award will be made to the lowest-priced technically acceptable offer based on initial quotes without discussions; required submission documents include SF-1449, Section I Pricing, Section 5 Representations and Certifications, and proof of SAM registration. The anticipated period of performance is one base year plus four one-year options.
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Text version
Embassy of the United States of America
February 19, 2024
US Embassy Windhoek
GSO/Contracting Unit
P O Box 12029
Windhoek, Namibia
Dear Prospective Quoter:
Subject: Request for Quotations number 19WA8025Q0012
Enclosed is a Request for Quotations (RFQ) for the Provision of Fuel Card Services for US Embassy Windhoek. If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price.
We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
The Embassy intends to conduct a pre-quotation conference at the site, the pre-proposal conference will be held on March 10, 2025, at 09h00 (local time) at the US Embassy Windhoek. Prospective offerors/quoters should contact whkproc@state.gov by March 5, 2025 at 12h00pm for additional information and to arrange entry to the building.
Quotations are due by March 20, 2025, at 17h00. No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
mailto:whkproc@state.gov
Your quotation must be submitted in a sealed envelope marked "Quotation Enclosed for Provision of Fuel Card Services for US Embassy Windhoek to Sarah E. Kahnt, US Embassy Windhoek, 38 Metje Street, Klein Windhoek, Windhoek Namibia.
Your quotation must be submitted electronically to windhoekbidsubmission@state.gov . It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 15MB. If the file size should exceed the 15MB, the submission must be made in separate files and attached to separate emails with less than 15MB each.
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-1449
2. Section I, Pricing
3. Section 5 Representations and Certifications
4. Additional information as required in Section 3
5. Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Sincerely, Sarah E. Canterbury Kahnt Contracting Officer Enclosure:
mailto:windhoekbidsubmission@state.gov https://www.sam.gov/
File details come from the government source that posted it. Updated .