LAK/RND Fire Suppression Maintenance & UV Systems Maintenance Services
Closed Solicitation Posted
This opportunity was awarded. See its 2 award notices in the notice history.
- Solicitation number
- FA301626P0005
- Agency
-
Air Education and Training Command
Air Force, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
- Place of performance
- Jbsa Lackland, Texas, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Air Force Air Education and Training Command is seeking a contractor to provide comprehensive fire suppression and ultraviolet (UV) exhaust hood system maintenance services at Joint Base San Antonio locations in Lackland, Randolph, Chapman Annex, Kelly Field Annex, and Fort Sam Houston, Texas. The scope of work includes semi-annual maintenance and inspections of wet and dry chemical fire suppression systems, hydrostatic testing, clean agent fire extinguisher system maintenance, quarterly UV system maintenance with bulb cleaning and replacement, annual on-site training for kitchen staff, and emergency repair services. The contract will be awarded based on the Lowest Price Technically Acceptable (LPTA) evaluation method, with technical evaluation focused on three factors: management plan, quality control plan, and licenses/certifications. Key deadlines include questions and answers due by January 7, 2026 at 10:00 AM CST, with proposals now due by January 14, 2026 at 10:00 AM CST (extended from the original January 12 deadline). A mandatory site visit is scheduled for January 6, 2026 at 10:00 AM CST at the Lackland Valley Hi Visitor Control Center, with attendance confirmation required by December 29, 2025, and contractors limited to two representatives per company.
This solicitation is designated as a 100 percent Total Small Business set-aside. The current contract number is FA301622D0007, with the new contract estimated at approximately $12,500,000.00 and covering a base period of nine months beginning March 1, 2026, followed by four consecutive 12-month ordering periods through September 30, 2030, with an option to extend for an additional six months. The maintenance scope encompasses 106 wet and dry chemical fire suppression systems with 172 cylinders, ultraviolet exhaust hood systems at three dining facilities, and one FM-200 clean agent fire suppression system, along with 327 fusible links across all locations. Replacement parts and materials will be reimbursed at the lower of manufacturer's list price or supplier invoice cost. Performance will be evaluated on wage rates established by Department of Labor Wage Determination No. 2015-5253 (Revision 28) for various service classifications. All work will be performed at the multiple JBSA installations in the San Antonio, Texas area, with contractors required to comply with NFPA standards, obtain pre-approval from the Contracting Officer Representative for all work, and maintain detailed documentation of all maintenance activities.
Notice text
3 versions
Update #3 · Latest ·
UPDATE: 08 Jan 2026. The purpose of this update is to:
1. Amend the solicitation to extend the RFP deadline from Monday, 12 Jan 2026 to Wednesday, 14 Jan 2026 at 10:00AM CST.
2. Uploaded the Solicitation Amendment 01 document in the attachment section.
3. Uploaded the Questions and Answers document in the attachment section.
All other terms and conditions remain unchanged.
IAW 5.3. Solicitation. A signed copy of the SF1449 from an individual legally authorized to bind the offeror, and completed blocks 12,17, 26 and 30; in doing so, the Offeror accedes to the contract terms and conditions as written in the solicitation with attachments. In the event that any amendments (SF 30) to the solicitation are issued, a signed copy of each amendment should be placed before the solicitation in order starting with the most recent amendment issued.
For all updates - stay tuned to SAM.gov
*****************************
UPDATE:30 Dec 2025 Attachement #2 has been reuploaded to remove the secuirty label causing issues when opening the document. If you continue having issues open document, please let the Government know as soon as possible,
For all updates - stay tuned to SAM,gov
******************************
This is a 100% Total set-aside for non-personal services. The award will be based on the Lowest Price Technically Acceptable (LPTA) evaluation method.
Please review the RFP and all attachments for details. RFP Q&A due Wednesday 07 Jan 2026 at 10:00AM CST. RFP Responses due Wednesday 12 Jan 2026 at 10:00AM CST.
Please monitor Sam.gov for all updates and changes.
Site Visit: This visit is scheduled for Tuesday, 06 January 2026 10:00 AM CST at the Lackland Valley Hi Visitor Control Center, located at Building 9504,1033 Truemper St., JBSA-Lackland, TX 78236.
Required documentation includes:
- REAL ID driver's license
- Vehicle registration
- Proof of insurance
If a REAL ID license is not available, attendees must present both a passport and driver's license. Failure to provide the required documentation will result in denial of a base pass and site access.
Confirm attendance or request a base pass by emailing teresa.sullivan.4@us.af.mil and emily.rodriguez.8@us.af.mil no later than Monday, 29 December 2025 at 10:00 AM CST. The Government is limiting the number of contractor representatives to two (2) per company. Contractors needing a base pass must arrive at the Visitor Control Center NLT 30-minutes prior to the scheduled visit. Government personnel will escort all vendors to respected sites.
Update #2 ·
UPDATEP:30 Dec 2025 Attachement #2 has been reuploaded to remove the secuirty label causing issues when opening the document. If you continue having issues open document, please let the Government know as soon as possible,
For all updates - stay tuned to SAM,gov
******************************
This is a 100% Total set-aside for non-personal services. The award will be based on the Lowest Price Technically Acceptable (LPTA) evaluation method.
Please review the RFP and all attachments for details. RFP Q&A due Wednesday 07 Jan 2026 at 10:00AM CST. RFP Responses due Wednesday 12 Jan 2026 at 10:00AM CST.
Please monitor Sam.gov for all updates and changes.
Site Visit: This visit is scheduled for Tuesday, 06 January 2026 10:00 AM CST at the Lackland Valley Hi Visitor Control Center, located at Building 9504,1033 Truemper St., JBSA-Lackland, TX 78236.
Required documentation includes:
- REAL ID driver's license
- Vehicle registration
- Proof of insurance
If a REAL ID license is not available, attendees must present both a passport and driver's license. Failure to provide the required documentation will result in denial of a base pass and site access.
Confirm attendance or request a base pass by emailing teresa.sullivan.4@us.af.mil and emily.rodriguez.8@us.af.mil no later than Monday, 29 December 2025 at 10:00 AM CST. The Government is limiting the number of contractor representatives to two (2) per company. Contractors needing a base pass must arrive at the Visitor Control Center NLT 30-minutes prior to the scheduled visit. Government personnel will escort all vendors to respected sites.
Update #1 ·
This is a 100% Total set-aside for non-personal services. The award will be based on the Lowest Price Technically Acceptable (LPTA) evaluation method.
Please review the RFP and all attachments for details. RFP Q&A due Wednesday 07 Jan 2026 at 10:00AM CST. RFP Responses due Wednesday 12 Jan 2026 at 10:00AM CST.
Please monitor Sam.gov for all updates and changes.
Site Visit: This visit is scheduled for Tuesday, 06 January 2026 10:00 AM CST at the Lackland Valley Hi Visitor Control Center, located at Building 9504,1033 Truemper St., JBSA-Lackland, TX 78236.
Required documentation includes:
- REAL ID driver's license
- Vehicle registration
- Proof of insurance
If a REAL ID license is not available, attendees must present both a passport and driver's license. Failure to provide the required documentation will result in denial of a base pass and site access.
Confirm attendance or request a base pass by emailing teresa.sullivan.4@us.af.mil and emily.rodriguez.8@us.af.mil no later than Monday, 29 December 2025 at 10:00 AM CST. The Government is limiting the number of contractor representatives to two (2) per company. Contractors needing a base pass must arrive at the Visitor Control Center NLT 30-minutes prior to the scheduled visit. Government personnel will escort all vendors to respected sites.
Files
Notice history
| Notice | Type | Posted |
|---|---|---|
| LAK/RND Fire Suppression Maintenance & UV Systems Maintenance Services | Award Notice | |
| Modification - FSH Fire Suppression Maintenance Systems Services | Limited / Sole Source Justification | |
| This notice | Solicitation | |
| Notice of Intent - FSH Fire Suppression Maintenance Systems Services | Special Notice | |
| Award Notice - FSH Fire Suppression Maintenance Systems Services | Award Notice | |
| Notice of Intent - FSH Fire Suppression Maintenance Systems Services | Special Notice |
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