Solicitation Amendment FA301626R0005-0001 SF30.pdf

R

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

16C. DATE SIGNED

Previous edition unusable STANDARD FORM 30 (REV. 11/2016) Prescribed by GSA FAR (48 CFR) 53.243

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE PAGE OF PAGES

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6) CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X) 9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBE

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

Solicitation/Contract Form

The following modifications were made:

Information From To Response Due Date 12 Jan 2026 14 Jan 2026

Instructions, Conditions, & Notices to Offerors or Quoters

Header Miscellaneous Text (Modified):

ADDENDA TO FAR 52.212-1 Instructions to Offerors--Commercial Products and Commercial Services

Addendum to FAR 52.212-1(b), Submission of Offers. The paragraph is tailored as follows:

General Instructions.

1.0 General Instructions. This section provides general guidance for preparing proposals, as well as specific instructions on the format and content of the proposal. The Offeror's proposal must include all data and information requested and must be submitted in accordance with (IAW) these instructions. The Offeror shall be compliant with the requirements as stated in the solicitation. A proposal that is sufficiently documented to support technical capability and price in a complete, orderly, and specific detailed manner will enable the Government to perform a thorough and fair evaluation. Compliance with the instructions and solicitation is mandatory. Failure to comply may result in an unfavorable proposal evaluation and render the proposal ineligible for award. The contract will include FAR Clause 52.217-8, "Option to Extend Services", with the potential to extend the contract an additional 6 months beyond the awarded contract performance period. In the event the Government requires continued performance, the Government's evaluation of prices proposed for the final period of performance will be considered fair and reasonable as applied to an extension of services. Should an extension of services be required under FAR Clause 52.217-8, Option to Extend Services, rates will be adjusted only as result of revisions to applicable wage determination wage rates.

2.0 Information Regarding Submission Requirements. Late proposals will be processed IAW FAR 52.212-1(f) "Late submission, modifications, revisions, and withdrawals of offers."

3.0 Questions/Concerns: Questions must be submitted in writing through email to teresa.sullivan.4@us.af.mil and emily.rodriguez.8@us.af.mil no later than . Questions submitted after this date will not be considered. Any proposal, modification, or revision, that is received Wednesday, 07 January 2026 10:00 AM CST at the designated Government office after the exact time specified for receipt of proposals is "late" and will not be considered unless it is received before award is made, the Contracting Officer (CO) determines that accepting the late proposal would not unduly delay the acquisition; and (i) there is acceptable evidence to establish that it was received at the Government installation designated for receipt of proposals and was under the Government's control prior to the time set for receipt of proposals; or (ii) It was the only proposal received.

3.1 Site Visit: This visit is scheduled for the Tuesday, 06 January 2026 at10:00 AM CST Lackland Valley Hi Visitor Control Center, located at Building 9504, 1033 Truemper St., JBSA-Lackland, TX 78236.

Required documentation includes:

REAL ID driver's license Vehicle registration Proof of insurance

If a REAL ID license is not available, attendees must present both a passport and driver's license. Failure to provide the required documentation will result in denial of a base pass and site access.

Confirm attendance or request a base pass by emailing teresa.sullivan.4@us.af.mil and emily.rodriguez.8@us.af.mil no later than Monday, 29 December 2025 at . The Government is limiting the number of contractor representatives to two (2) per company. Contractors needing a base pass must arrive at the 10:00 AM CST

Visitor Control Center NLT 30-minutes prior to the scheduled visit. Government personnel will escort all vendors to respected sites.

4.0 Proposal Preparation and Format Instructions. This section provides general guidance for preparing proposals in regard to the format and content of the proposal. Each proposal volume shall be complete in itself. To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein; all the requirements specified in this solicitation are mandatory. Offerors are representing that your firm will perform all the requirements specified in the solicitation by submitting your proposal. Offerors are required to meet all solicitation requirements, including terms and conditions, and representations and certifications, in addition to those identified as evaluation factors or sub factors. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

Email an electronic copy of the required proposal items IAW these instructions and by the Offer Due Date/Local Time listed in the Solicitation to the email addresses indicated below.

Contracting Officer: Emily Rodriguez: emily.rodriguez.8@us.af.mil Contract Specialist: Teresa Sullivan; teresa.sullivan.4@us.af.mil

4.1 Proposal Clarity. The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation of the Offeror's capabilities and for substantiating the validity of stated claims. The Offeror's proposal shall not simply rephrase, reiterate, or restate the Government's own language, but rather shall provide convincing rationale describing how it intends to fulfill the requirement. Legibility, clarity, and coherence are very important. Provide as specifically as possible the actual methodology you would use for accomplishing and satisfying the requirements. The Offeror shall assume that the Government has no prior knowledge of its capabilities, facilities and experience, and will base the evaluation on the information presented in the Offeror's proposal.

5.0 Specific Proposal Instructions. To assure timely and equitable evaluation of the proposal, the Offeror must follow the instructions contained herein.

FA301626R00050001

1.

2.

3.

4.

5.1 Contracting & Pricing. The Offeror shall complete the Supplies or Services & Prices or Costs section provided in this RFP and submit the price proposal IAW these instructions. Unit Prices shall be proposed and inserted for each Firm Fixed Price (FFP) Contract Line Item (CLIN) and prices shall be no more than two (2) digit decimals. The extended amount must equal the unit price multiplied by the number/quantity of units. The proposed prices shall be based on the Offeror's own approach and the Government's Performance Work Statement (PWS) requirements as set forth herein. Supply costs and associated General and Administrative (G&A) cost-plus profit or fee, should be included in the unit price for each task listed in the price list. Wages will be subject to SCA increases over the contract life.

Offerors who change the quantities stated in the solicitation will render the proposal ineligible for award.

5.2 The CO has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the CO will review this determination and if, in the CO's opinion, adequate price competition exists, no additional cost information will be requested. However, if at any time during this competition the CO determines that adequate price competition no longer exists, offerors may be required to submit other than certified cost or pricing data to the extent necessary for the CO to determine the reasonableness of the price.

A signed copy of the SF 1449 from an individual legally authorized to bind the offeror, and completed blocks 12,17, 26 and 30; in doing so, 5.3. Solicitation.

the Offeror accedes to the contract terms and conditions as written in the solicitation with attachments. In the event that any amendments (SF 30) to the solicitation are issued, a signed copy of each amendment should be placed before the solicitation in order starting with the most recent amendment issued.

5.4. Complete the necessary fill-ins, certifications, and provisions.

5.5. Financial Disclosure Release Statement. A release statement authorizing the Government to request information from current financial institutions or lenders must be submitted on official letterhead. In addition to this authorization, the offeror should include the financial institution or lender's address, and a point of contact including email and phone number to be contacted with the authorization.

5.6. Technical Proposal. Each Offeror shall submit a technical proposal IAW the format below. Offerors are cautioned that the Government will only use data provided by each Offeror in the technical evaluation. By your proposal submission, you are representing that you will perform all the requirements specified in the solicitation. It is not necessary or desirable for you to tell us so in your proposal. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation.

5.6.1 Technical Factors. All the requirements specified in the solicitation are mandatory. The contractor shall address the proposed approach to meeting the minimum performance or capability requirements of each technical factor. The responses will be evaluated against FAR 52.212-2, Evaluation Factors. marketing presentations are not wanted and will not be evaluated. Hard and compelling evidence of capabilities is required to receive credit for evaluation factors. Legibility, clarity, and coherence are very important. Offerors are strongly encouraged to provide as specifically as possible, the actual methodology to be used for accomplishing and satisfying the requirements.

Technical Factor # 1 - Management Plan:

Standard: The Offeror shall submit a management plan that demonstrates its corporate philosophy, management approach, and ability to deliver fire suppression maintenance services as defined in the solicitation. The plan must show evidence of sound organization, qualified staffing, and effective performance management to accomplish all tasks in the PWS.

At a minimum, the plan shall consist of an:

Resource Management Plan - Describe the approach for planning, directing, controlling, and integrating resources efficiently to meet PWS requirements.

Staffing and Organization Plan - Provide the structure for staffing, retention, and use of key personnel. Include an organizational chart that defines roles, responsibilities, and staffing levels across job classifications (including supervision).

Risk Management Plan - Outline strategies and processes to identify, forecast, and mitigate risks that could affect schedule or performance.

Technical Factor # 2 - Quality Control Plan (QCP):

Standard: The offeror shall provide a written QCP that establishes a system for identifying and correcting service deficiencies before performance becomes unacceptable. The plan must address all contract requirements and specified locations.

At a minimum, the QCP shall :consist of an

Oversight Responsibilities Plan - Define roles, functions, and authority for QCP oversight, including coordination with the COR and CO.

Monitoring & Correction Process - Describe methods to monitor service deficiencies and complaints against performance standards, procedures for notifying employees of issues, and processes to ensure deficiencies are corrected and eliminated.

Forecasted Timeline - A clear timeline showing the expected maintenance schedule of each installation's facility and sequence activities IAW the appendix provided. (Preferred format Microsoft Excel)

Technical Factor # 3 - Licenses and Certifications:

Standard: The offeror shall submit copies of all employee licenses, permits, and certifications required to perform work on fire suppression systems, as specified by:

NFPA Standards Local, Texas State, and Federal laws and regulations Safety Regulations PWS -Paragraph 1.6

At a minimum, the Licenses and Certifications shall consist of an:

A physical copy of the Certificate of Registration and all required licenses.

Addendum to 52.212-1(c), Period for Acceptance of Offers. The paragraph is tailored as follows: "The offeror agrees to hold the prices in its offer firm for 90 from the date specified for receipt of offers."calendar days

Addendum to 52.212-1(d), Product Samples, is deleted in its entirety.

Addendum to 52.212-1(e), Multiple Offers, is deleted in its entirety.

Addendum to 52.212-1(g), Contract Award, is deleted in its entirety.

Addendum to 52.212-1(h), Multiple Awards, is deleted in its entirety.

Addendum to 52.212-1(l), Debriefing, is deleted in its entirety.

1655 SELFRIDGE AVE BLDG 5450, CP 210-671-3617

JBSA LACKLAND, TX 78236-5286

UNITED STATES

Teresa Sullivan, Email: teresa.sullivan.4@us.af.mil Telephone: 2106714653 Emily Rodriguez, Email: emily.rodriguez.8@us.af.mil Telephone: 405-585-7331 AdminBy:

SCD: PAS:

CO: Emily Rodriguez