Furnish and Install Storm Shelters on Capehart Housing, Vance AFB, OK
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- FP1024718
- Agency
-
Air Education and Training Command
Air Force, Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 238990 All Other Specialty Trade Contractors
- Place of performance
- Oklahoma 73705, United States
- Points of contact
-
- Betty S. Kliewer betty.kliewer.ctr@us.af.mil (580) 213-7582
Notice details come from SAM.gov. Updated .
About this opportunity
ASRC Federal Gulf State Constructors, LLC is soliciting competitive subcontractor bids to furnish and install 158 prefabricated concrete storm shelters at Capehart Housing on Vance Air Force Base in Enid, Oklahoma, with proposals due September 2. This is a firm-fixed-price subcontract with no set-aside, issued on behalf of the Department of the Air Force Air Education and Training Command. Funds are not presently available; no award will be made until funds become available, and either AFGSC or the Government may cancel at any time without obligation to reimburse offerors for costs.
Place of performance is Capehart Housing, Vance Air Force Base, Enid, Oklahoma. The shelters are 6-foot by 8-foot by 6-foot 2-inch interior dimension precast concrete, partially buried units complying with FEMA P-320 6th Edition, UFC 4-023-01, and ICC 500. The contract period is 365 calendar days total: up to 30 calendar days for mobilization and material lead time, followed by 335 calendar days for performance. All contractor employees must be U.S. citizens or documented legal residents with Real ID driver's licenses. A qualified superintendent with minimum three years of experience and quality control personnel with minimum two years of relevant experience are required.
Performance and payment bonds are mandatory at 100% and 50% of contract value, respectively; bid bonds are not required. No liquidated damages apply. Prevailing wage rates per Oklahoma General Decision OK20260038 apply. Insurance requirements include general liability ($1,000,000 per occurrence, $2,000,000 aggregate), workers' compensation per Oklahoma statute, and employer's liability ($500,000 per occurrence), with all carriers rated A-:VII or better by A.M. Best. One-year warranty from acceptance is required. Offerors must submit the completed Bid Form, technical specifications documenting compliance with design standards, and itemized labor and material cost breakdown. Past performance evaluation requires 2–5 similar projects within the last 3–5 years with project descriptions, customer contact information, contract values, and key personnel resumes. NAICS 238990, PSC Y1JZ.
Notice text
4 versions
Update #4 · Latest ·
Amendment #2: Attached Q-A1 through Q-A6 and Insurance Provisions.
Amendment #1: Add site visit attendee list
Notice to Offerors/Suppliers: Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. ASRC Federal Gulf State Constructors, LLC (AFGSC), the Prime BOS Contractor, and/or the Government reserves the right to cancel this solicitation, at any time, either before or after the closing date. In the event that AFGSC or the Government cancels this solicitation, neither AFGSC nor the Government has any obligations to reimburse an offeror for any costs.
It is the sole responsibility of all offerors to frequently check this posting for updates, amendments, Q&A responses, or changes. Failure to acknowledge and comply with posted amendments may result in a quote being deemed non-responsive.
AFGSC, the Prime Contractor, is issuing this firm-fixed-price competitive subcontracting solicitation for construction services to furnish and install 158 prefabricated storm shelters at Capehart Housing - Project ID FP-1024718.
The Contractor shall furnish all personnel, labor, equipment, supplies, tools, materials, and other items and services necessary to perform all operations required to complete all requirements listed in the attached Statement of Work (SoW).
Place of Performance:
Capehart Housing, Vance Air Force Base, Enid, Oklahoma, Address listed in SOW Appendix D.
Instructions to Offerors:
Offerors must submit the following:
The Bid Form contained in Appendix B of the SOW must be completed in full.
Also include:
• Technical Specifications: to include documentation outlining the technical details of the product(s) or services offered. Include product specifications and compliance information related to storm shelter design, installation, earthwork, restoration, materials, and standards cited in SOW.
• Labor and Material Breakdown: Provide a detailed, itemized breakdown of all labor and material costs associated with the project. Costs must clearly align with the Bid Form pricing structure.
• Qualifications and Experience: Submit a statement of the offeror's qualifications demonstrating their capability to perform the work. This may include:
• Relevant construction experience.
• Certifications
• Past performance references
• Superintendent and QC resumes (as required in SOW Section 1.09)
The completed bids must be emailed to Betty Kliewer; betty.kliewer.ctr@us.af.mil by September 02, 2026 NLT 11:00 CST. No late offers will be considered or accepted after the deadline. Bases for award will be Low Price/Technically Acceptable (LPTA).
Quote Validity (Mandatory)
Quotes must remain valid for 180 days after the solicitation close date of September 02, 2026. This extended validity period ensures the strongest opportunity for securing funding and continuity of the procurement process.
Magnitude of Construction:
The statement of magnitude for this acquisition is $1,000,000.00 to $5,000,000.00, IAW FAR 36.204(f). The contractor shall comply with all local, state and federal EPA guidelines and regulations during the performance.
In accordance with Department of Defence (DoD) policy, all contractors must be registered and active in System for Award Management (SAM) to be eligible for subcontract award. Businesses who submit proposals without valid SAM registration will be deemed unacceptable.
Questions & Answers:
There is a Q&A sheet attached and must be used to submit any questions. Questions are due COB August 18, 2026. Answers will be posted via Amendment 2 to 5 business days after the questions period closes. Submit questions to: : Shannon Perry; shannon.perry.1.ctr@us.af.mil.
Site Visit and Arrival Instructions:
A site visit is scheduled for August 4, 2026 at 9:00 AM CST . Vendor attendance is strongly encouraged. A list of attendees is recommened at least 48 hours prior to visit and emailed to: Shannon Perry; shannon.perry.1.ctr@us.af.mil.
All attendees must report to the Visitor Center, Building 72 to be sponsored on base (the first building on the right after entering through the first gate) 45-60 minutes prior to site visit time to be sponsored onto the installation. Your sponsor is Betty Kliewer, cell number 580-749-1790, please use this number for site visits/sponsorship coordination only. All other corespondence should be directed using the contact information provided below.
After sponsorship, proceed to 400 Young Rd, Building 200 where a base-provided bus will transport all visitors to the project site(s), (bus transport is encouraged).
Required Identification for Base Access:
You MUST have one of the following:
• REAL ID-compliant driver's license: (This is a requirement to drive on base).
• U.S. Passport
• Non-U.S. Citizens: Passport, visa, work permit, or I-94 documentation.
• Must have vehicle registration and current vehicle insurance. (This is a requirement to drive on base).
Failure to provide proper identification will result in denial of base access.
All attendees must comply with all Vance AFB rules and regulations.
Attachments:
•Statement of Work (SOW)
• Wage Determination
• Q&A Sheet
• Base Map
Update #3 ·
Amendment #1: Add site visit attendee list
Notice to Offerors/Suppliers: Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. ASRC Federal Gulf State Constructors, LLC (AFGSC), the Prime BOS Contractor, and/or the Government reserves the right to cancel this solicitation, at any time, either before or after the closing date. In the event that AFGSC or the Government cancels this solicitation, neither AFGSC nor the Government has any obligations to reimburse an offeror for any costs.
It is the sole responsibility of all offerors to frequently check this posting for updates, amendments, Q&A responses, or changes. Failure to acknowledge and comply with posted amendments may result in a quote being deemed non-responsive.
AFGSC, the Prime Contractor, is issuing this firm-fixed-price competitive subcontracting solicitation for construction services to furnish and install 158 prefabricated storm shelters at Capehart Housing - Project ID FP-1024718.
The Contractor shall furnish all personnel, labor, equipment, supplies, tools, materials, and other items and services necessary to perform all operations required to complete all requirements listed in the attached Statement of Work (SoW).
Place of Performance:
Capehart Housing, Vance Air Force Base, Enid, Oklahoma, Address listed in SOW Appendix D.
Instructions to Offerors:
Offerors must submit the following:
The Bid Form contained in Appendix B of the SOW must be completed in full.
Also include:
• Technical Specifications: to include documentation outlining the technical details of the product(s) or services offered. Include product specifications and compliance information related to storm shelter design, installation, earthwork, restoration, materials, and standards cited in SOW.
• Labor and Material Breakdown: Provide a detailed, itemized breakdown of all labor and material costs associated with the project. Costs must clearly align with the Bid Form pricing structure.
• Qualifications and Experience: Submit a statement of the offeror's qualifications demonstrating their capability to perform the work. This may include:
• Relevant construction experience.
• Certifications
• Past performance references
• Superintendent and QC resumes (as required in SOW Section 1.09)
The completed bids must be emailed to Betty Kliewer; betty.kliewer.ctr@us.af.mil by September 02, 2026 NLT 11:00 CST. No late offers will be considered or accepted after the deadline. Bases for award will be Low Price/Technically Acceptable (LPTA).
Quote Validity (Mandatory)
Quotes must remain valid for 180 days after the solicitation close date of September 02, 2026. This extended validity period ensures the strongest opportunity for securing funding and continuity of the procurement process.
Magnitude of Construction:
The statement of magnitude for this acquisition is $1,000,000.00 to $5,000,000.00, IAW FAR 36.204(f). The contractor shall comply with all local, state and federal EPA guidelines and regulations during the performance.
In accordance with Department of Defence (DoD) policy, all contractors must be registered and active in System for Award Management (SAM) to be eligible for subcontract award. Businesses who submit proposals without valid SAM registration will be deemed unacceptable.
Questions & Answers:
There is a Q&A sheet attached and must be used to submit any questions. Questions are due COB August 18, 2026. Answers will be posted via Amendment 2 to 5 business days after the questions period closes. Submit questions to: : Shannon Perry; shannon.perry.1.ctr@us.af.mil.
Site Visit and Arrival Instructions:
A site visit is scheduled for August 4, 2026 at 9:00 AM CST . Vendor attendance is strongly encouraged. A list of attendees is recommened at least 48 hours prior to visit and emailed to: Shannon Perry; shannon.perry.1.ctr@us.af.mil.
All attendees must report to the Visitor Center, Building 72 to be sponsored on base (the first building on the right after entering through the first gate) 45-60 minutes prior to site visit time to be sponsored onto the installation. Your sponsor is Betty Kliewer, cell number 580-749-1790, please use this number for site visits/sponsorship coordination only. All other corespondence should be directed using the contact information provided below.
After sponsorship, proceed to 400 Young Rd, Building 200 where a base-provided bus will transport all visitors to the project site(s), (bus transport is encouraged).
Required Identification for Base Access:
You MUST have one of the following:
• REAL ID-compliant driver's license: (This is a requirement to drive on base).
• U.S. Passport
• Non-U.S. Citizens: Passport, visa, work permit, or I-94 documentation.
• Must have vehicle registration and current vehicle insurance. (This is a requirement to drive on base).
Failure to provide proper identification will result in denial of base access.
All attendees must comply with all Vance AFB rules and regulations.
Attachments:
•Statement of Work (SOW)
• Wage Determination
• Q&A Sheet
• Base Map
Update #2 ·
Notice to Offerors/Suppliers: Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. ASRC Federal Gulf State Constructors, LLC (AFGSC), the Prime BOS Contractor, and/or the Government reserves the right to cancel this solicitation, at any time, either before or after the closing date. In the event that AFGSC or the Government cancels this solicitation, neither AFGSC nor the Government has any obligations to reimburse an offeror for any costs.
It is the sole responsibility of all offerors to frequently check this posting for updates, amendments, Q&A responses, or changes. Failure to acknowledge and comply with posted amendments may result in a quote being deemed non-responsive.
AFGSC, the Prime Contractor, is issuing this firm-fixed-price competitive subcontracting solicitation for construction services to furnish and install 158 prefabricated storm shelters at Capehart Housing - Project ID FP-1024718.
The Contractor shall furnish all personnel, labor, equipment, supplies, tools, materials, and other items and services necessary to perform all operations required to complete all requirements listed in the attached Statement of Work (SoW).
Place of Performance:
Capehart Housing, Vance Air Force Base, Enid, Oklahoma, Address listed in SOW Appendix D.
Instructions to Offerors:
Offerors must submit the following:
The Bid Form contained in Appendix B of the SOW must be completed in full.
Also include:
• Technical Specifications: to include documentation outlining the technical details of the product(s) or services offered. Include product specifications and compliance information related to storm shelter design, installation, earthwork, restoration, materials, and standards cited in SOW.
• Labor and Material Breakdown: Provide a detailed, itemized breakdown of all labor and material costs associated with the project. Costs must clearly align with the Bid Form pricing structure.
• Qualifications and Experience: Submit a statement of the offeror's qualifications demonstrating their capability to perform the work. This may include:
• Relevant construction experience.
• Certifications
• Past performance references
• Superintendent and QC resumes (as required in SOW Section 1.09)
The completed bids must be emailed to Betty Kliewer; betty.kliewer.ctr@us.af.mil by September 02, 2026 NLT 11:00 CST. No late offers will be considered or accepted after the deadline. Bases for award will be Low Price/Technically Acceptable (LPTA).
Quote Validity (Mandatory)
Quotes must remain valid for 180 days after the solicitation close date of September 02, 2026. This extended validity period ensures the strongest opportunity for securing funding and continuity of the procurement process.
Magnitude of Construction:
The statement of magnitude for this acquisition is $1,000,000.00 to $5,000,000.00, IAW FAR 36.204(f). The contractor shall comply with all local, state and federal EPA guidelines and regulations during the performance.
In accordance with Department of Defence (DoD) policy, all contractors must be registered and active in System for Award Management (SAM) to be eligible for subcontract award. Businesses who submit proposals without valid SAM registration will be deemed unacceptable.
Questions & Answers:
There is a Q&A sheet attached and must be used to submit any questions. Questions are due COB August 18, 2026. Answers will be posted via Amendment 2 to 5 business days after the questions period closes. Submit questions to: : Shannon Perry; shannon.perry.1.ctr@us.af.mil.
Site Visit and Arrival Instructions:
A site visit is scheduled for August 4, 2026 at 9:00 AM CST . Vendor attendance is strongly encouraged. A list of attendees is recommened at least 48 hours prior to visit and emailed to: Shannon Perry; shannon.perry.1.ctr@us.af.mil.
All attendees must report to the Visitor Center, Building 72 to be sponsored on base (the first building on the right after entering through the first gate) 45-60 minutes prior to site visit time to be sponsored onto the installation. Your sponsor is Betty Kliewer, cell number 580-749-1790, please use this number for site visits/sponsorship coordination only. All other corespondence should be directed using the contact information provided below.
After sponsorship, proceed to 400 Young Rd, Building 200 where a base-provided bus will transport all visitors to the project site(s), (bus transport is encouraged).
Required Identification for Base Access:
You MUST have one of the following:
• REAL ID-compliant driver's license: (This is a requirement to drive on base).
• U.S. Passport
• Non-U.S. Citizens: Passport, visa, work permit, or I-94 documentation.
• Must have vehicle registration and current vehicle insurance. (This is a requirement to drive on base).
Failure to provide proper identification will result in denial of base access.
All attendees must comply with all Vance AFB rules and regulations.
Attachments:
•Statement of Work (SOW)
• Wage Determination
• Q&A Sheet
• Base Map
Update #1 ·
Notice to Offerors/Suppliers: Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. ASRC Federal Gulf State Constructors, LLC (AFGSC), the Prime BOS Contractor, and/or the Government reserves the right to cancel this solicitation, at any time, either before or after the closing date. In the event that AFGSC or the Government cancels this solicitation, neither AFGSC nor the Government has any obligations to reimburse an offeror for any costs.
It is the sole responsibility of all offerors to frequently check this posting for updates, amendments, Q&A responses, or changes. Failure to acknowledge and comply with posted amendments may result in a quote being deemed non-responsive.
AFGSC, the Prime Contractor, is issuing this firm-fixed-price competitive subcontracting solicitation for construction services to furnish and install 158 prefabricated storm shelters at Capehart Housing - Project ID FP-1024718.
The Contractor shall furnish all personnel, labor, equipment, supplies, tools, materials, and other items and services necessary to perform all operations required to complete all requirements listed in the attached Statement of Work (SoW).
Place of Performance:
Capehart Housing, Vance Air Force Base, Enid, Oklahoma, Address listed in SOW Appendix D.
Instructions to Offerors:
Offerors must submit the following:
The Bid Form contained in Appendix B of the SOW must be completed in full.
Also include:
• Technical Specifications: to include documentation outlining the technical details of the product(s) or services offered. Include product specifications and compliance information related to storm shelter design, installation, earthwork, restoration, materials, and standards cited in SOW.
• Labor and Material Breakdown: Provide a detailed, itemized breakdown of all labor and material costs associated with the project. Costs must clearly align with the Bid Form pricing structure.
• Qualifications and Experience: Submit a statement of the offeror's qualifications demonstrating their capability to perform the work. This may include:
• Relevant construction experience.
• Certifications
• Past performance references
• Superintendent and QC resumes (as required in SOW Section 1.09)
The completed bids must be emailed to Betty Kliewer; betty.kliewer.ctr@us.af.mil by September 02, 2026 NLT 11:00 CST. No late offers will be considered or accepted after the deadline. Bases for award will be Low Price/Technically Acceptable (LPTA).
Quote Validity (Mandatory)
Quotes must remain valid for 180 days after the solicitation close date of September 02, 2026. This extended validity period ensures the strongest opportunity for securing funding and continuity of the procurement process.
Magnitude of Construction:
The statement of magnitude for this acquisition is $1,000,000.00 to $5,000,000.00, IAW FAR 36.204(f). The contractor shall comply with all local, state and federal EPA guidelines and regulations during the performance.
In accordance with Department of Defence (DoD) policy, all contractors must be registered and active in System for Award Management (SAM) to be eligible for subcontract award. Businesses who submit proposals without valid SAM registration will be deemed unacceptable.
Questions & Answers:
There is a Q&A sheet attached and must be used to submit any questions. Questions are due COB August 18, 2026. Answers will be posted via Amendment 2 to 5 business days after the questions period closes. Submit questions to: : Shannon Perry; shannon.perry.1.ctr@us.af.mil.
Site Visit and Arrival Instructions:
A site visit is scheduled for August 4, 2026 at 9:00 AM CST . Vendor attendance is strongly encouraged. A list of attendees is recommened at least 48 hours prior to visit and emailed to: Shannon Perry; shannon.perry.1.ctr@us.af.mil.
All attendees must report to the Visitor Center, Building 72 to be sponsored on base (the first building on the right after entering through the first gate) 45-60 minutes prior to site visit time to be sponsored onto the installation. Your sponsor is Betty Kliewer, cell number 580-540-0165.
After sponsorship, proceed to 400 Young Rd, Building 200 where a base-provided bus will transport all visitors to the project site(s), (bus transport is encouraged).
Required Identification for Base Access:
You MUST have one of the following:
• REAL ID-compliant driver's license: (This is a requirement to drive on base).
• U.S. Passport
• Non-U.S. Citizens: Passport, visa, work permit, or I-94 documentation.
• Must have vehicle registration and current vehicle insurance. (This is a requirement to drive on base).
Failure to provide proper identification will result in denial of base access.
All attendees must comply with all Vance AFB rules and regulations.
Attachments:
•Statement of Work (SOW)
• Wage Determination
• Q&A Sheet
• Base Map
Files
| File | Type | Posted |
|---|---|---|
| Q-A3.xlsx | XLSX spreadsheet | |
| Q-A5.xlsx | XLSX spreadsheet | |
| Q-A2.xlsx | XLSX spreadsheet | |
| Q-A6.xlsx | XLSX spreadsheet | |
| Insurance Provisions - Vendor Requirements 2024.docx | DOCX document | |
| Q-A1.xlsx | XLSX spreadsheet | |
| Q-A4.xlsx | XLSX spreadsheet | |
| Storm Shelter site visit attendees.pdf | ||
| OK28WD.pdf | ||
| Q-A.xlsx | XLSX spreadsheet | |
| Base map.pdf | ||
| FP1024718 - SoW Furnish and Install Storm Shelters on Capehart Housing F1200UGWS.pdf |
Show all 12
Notice history
| Notice | Type | Posted |
|---|---|---|
| Furnish and Install Storm Shelters on Capehart Housing, Vance AFB, OK | Award Notice | |
| This notice | Solicitation |
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