Q-A2.xlsx
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- Solicitation number
- FP1024718
About this file
This is a Questions and Answers (Q&A) document that addresses 79 detailed inquiries regarding a firm-fixed-price subcontracting solicitation to furnish and install 158 prefabricated storm shelters at Capehart Housing on Vance Air Force Base in Enid, Oklahoma. The project (FP-1024718) is issued by ASRC Federal Gulf State Constructors, LLC (AFGSC), the Prime Build-to-Suit (BOS) Contractor, under the Department of the Air Force Air Education and Training Command.
The Q&A clarifies critical project requirements including: shelter specifications (6-foot wide × 8-foot long × 6-foot 2-inch height interior dimensions, precast concrete slope-front half-buried units complying with FEMA P-320 6th Edition, UFC 4-023-01, and ICC 500); performance and payment bond requirements (100% performance, 50% payment, due ten days after Notice of Award); a 365-calendar-day total contract period (30-day non-performance/material lead-time period followed by a 335-day performance period); no bid bond requirement; no liquidated damages; firm pricing with no escalation during the 180-day quote-validity period; and a one-year warranty beginning upon project completion. Key operational details address utility coordination (minimum two-week advance request required for AF Form 103 dig-permit processing), base access procedures (DBIDS card issuance within one day; Real ID or U.S. passport required), excavation spoil stockpiling (on-base within 1–2 miles of job sites), multiple concurrent work locations permitted with coordination through ASRC Construction Management, turf restoration with mechanical compaction to specified density, approval of substitute shelter products meeting basis-of-design standards, geotechnical investigation responsibility assigned to the Contractor, and wage determination OK20260038 (dated May 18, 2026) applicability. Past performance evaluation requires 2–5 similar projects within the last 3–5 years with project descriptions, customer information, contract values, and key personnel resumes (PM/Superintendent/QC, SSHO, with years of experience); company licenses, OSHA safety certifications, and manufacturer installation certifications are mandatory.
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| File | Type | Posted |
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| Q-A3.xlsx | XLSX spreadsheet | |
| Q-A1.xlsx | XLSX spreadsheet | |
| Q-A5.xlsx | XLSX spreadsheet | |
| Q-A6.xlsx | XLSX spreadsheet | |
| Insurance Provisions - Vendor Requirements 2024.docx | DOCX document | |
| Q-A4.xlsx | XLSX spreadsheet | |
| Storm Shelter site visit attendees.pdf | ||
| Base map.pdf | ||
| Q-A.xlsx | XLSX spreadsheet | |
| OK28WD.pdf | ||
| FP1024718 - SoW Furnish and Install Storm Shelters on Capehart Housing F1200UGWS.pdf |
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Questionnaire
COMMENT / QUESTION FORM
All submitted questions will be added to this document once received and reviewed by the requester. Once questions are answered, they will be posted by the indicated date.
| Question # | Reference Document | Question | Response | POC |
| 1 | SAM.gov Notice / SoW 1.02 | Please confirm whether a bid bond or other bid guarantee is required. If required, please provide the required percentage, maximum amount, acceptable form, and submission instructions. | No Bid Bond | ASRC Local Purchase. |
| 2 | SAM.gov Notice / Contract Terms | Please confirm the performance and payment bond requirements, including the percentage required, penal sum, acceptable surety, and timing of submission after award. | 100% Performance, 50% Payment. Ten days after Notice of Award. | ASRC Local Purchase. |
| 3 | Contract Terms | Please confirm whether liquidated damages apply. If so, provide the daily rate and clarify whether they apply to overall completion, individual shelter/location milestones, or both. | No | ASRC Local Purchase. |
| 4 | Contract Terms | Please provide the proposed subcontract, general terms and conditions, mandatory flow-down clauses, insurance requirements, invoicing/payment terms, retainage requirements, and any required payment-system registration for review before proposal submission. | ASRC Local Purchase. | |
| 5 | SAM.gov Notice / Contract Terms | Please confirm the project's sales and use tax status and whether ASRC Federal or the Government will provide an Oklahoma tax-exemption certificate. Identify any taxes the offeror must include in its price. | This is a government project, therefore it is tax exempt. | ASRC Local Purchase. |
| 6 | SAM.gov Notice / SoW 1.02 and 1.07 | Please confirm whether a construction schedule is required with the proposal or only after award. If required with the proposal, identify the required format, level of detail, milestones, and page or file limitations. | The Contractor shall submit a construction shedule to ASRC Construction Management after the project is awarded, prior to commencing work. Refer to SoW Section 1.07 Schedule of Work, and Section 1.02 Instructions to Bidders. | |
| 7 | SAM.gov Notice | Please provide the complete technical acceptability criteria for the LPTA evaluation, including minimum experience, required number and recency of past-performance projects/references, required certifications, and the standards that will be used to evaluate the proposed shelter product and key-personnel resumes. | The contractor should understand required work, phasing, site constraints, coordination requirements, submittals and deliverables. 2-5 past projects within the last 3-5 years of similar in size, scope and complexity. to include project description, customer info, contract value and points of contacts. Resumes for Key personnel, PM/Superintendent/ QC, SSHO - years of experience. Company licenses, OSHA safety certs, manufacturer installation certs. | ASRC Local Purchase. |
| 8 | SAM.gov Notice | Please confirm whether there are page limits, prescribed forms, naming conventions, file-size limits, or separate technical and price-file requirements beyond the completed Appendix B Bid Form and the items listed in the SAM.gov notice. | No limit | ASRC Local Purchase. |
| 9 | SAM.gov Notice | Funds are not presently available. Please provide the anticipated award and Notice-to-Proceed dates and confirm whether the proposed price must remain firm without escalation throughout the mandatory 180-day quote-validity period. | If the government funds this it will be within the 180 days. | ASRC Local Purchase. |
| 10 | SoW 2.02.A | Please clarify the period of performance. Does the 365-calendar-day total consist of a 30-day non-performance period followed by a 335-day performance period, and when does each period begin relative to award and Notice to Proceed? | The non-performance is 30 days and begins when the NTP is issued. The performance period begins at the end of the non-performance period. The Contractor can reach out to ASRC Local Purchase if additional time is needed. The performance period is 335 days. Refer to section 2.02 Installation. | |
| 11 | SoW 2.02.A.1.a / 1.14.B.1 | Because materials and shop drawings must be approved before purchase, please confirm that the non-performance/material-lead-time period begins only after required submittal approvals. Also provide the planned review duration for material and shop-drawing submittals. | The Non-Performance period begins after the Notice to Proceed is issued. Shop drawing/submittal review can take 3-5 days. | |
| 12 | SoW 2.02.A.1.a | Please define the documentation and approval process for extending the non-performance period when manufacturer lead time exceeds 30 calendar days, and confirm that an approved extension will be non-compensable but will not be considered contractor delay. | Additional non-performance time can be requested for longer lead time items. Documentation from the manufacturer/supplier must be submitted to ASRC Construction Manager for approval and must show lead times of materials. Time requests will be non-compensable. | |
| 13 | SoW 1.04.C / Appendix D | Please confirm that Appendix D identifies the complete and final set of 158 shelter locations and that one shelter is required at each listed street address, including each address identified as a duplex. | This is correct. One unit will be installed per single-family home; and one dedicated shelter will be installed for each of the two families in a duplex home (fully separate units). | |
| 14 | SoW 1.04.B-C / Appendix C | Final shelter placement at each home is subject to ASRC approval, while the drawings show only general locations. Please provide final proposed placement points, or confirm the pricing assumption that each shelter can be installed at the nearest reasonably accessible, utility-clear location within 50 feet of the designated exterior door. | Final shelter location will be determined on a case by case basis, based on existing site conditions, as long as we meet the minimum 50-feet required distance from the respective house. Once the contract is awarded, and the utilities have been marked, the Contractor needs to submit a proposed plan showing location of shelters for review and approval by the Government prior to installation. | |
| 15 | SoW 1.04.C.1.b.1.d and 1.04.C.1.c.1 | Please resolve the conflicting excavation-spoil requirements. The earthwork section states the Government will retain the spoils and the Contractor will place them at a designated installation location, while the installation section states the Contractor shall haul excavated dirt after installation. Identify the required haul destination, maximum haul distance, and whether any spoils must be removed off base. | The stockpiling of spoils will be on Vance AFB within 1-2 miles of job site. | |
| 16 | SoW 1.08.A / Appendix C C102 | Utility information is stated to be for reference only and Vance AFB personnel will initially locate underground utilities. Please clarify responsibility and equitable-adjustment entitlement if actual utility locations, elevations, abandoned utilities, or unmarked utilities conflict with the approved shelter placement or require relocation/redesign. | Refer to SoW section 1.08.A The Contractor needs to communicate any discrepancies to the ASRC Construction Manager. The Government will review and provide a determination of way forward. | |
| 17 | SoW 1.08.A | Please provide the expected duration and workflow for the AF Form 103 dig-permit process, identify who initiates and signs the permit, and confirm whether one permit may cover multiple shelter locations or whether a separate clearance is required for each address. | The Contractor submits a request to ASRC Construction Management. It takes a minimum of 2-weeks to mark utilities (more depending on scope), therefore the Contractor needs to request markings at least two weeks in advance of desired commencement of work. | |
| 18 | SoW 1.04.C / Appendix C | Please provide available geotechnical information for Capehart Housing, including soil bearing capacity, groundwater conditions, anticipated rock, expansive soils, and known unsuitable fill. Confirm how unforeseen rock, groundwater, dewatering, or unsuitable-soil removal/replacement will be handled. | Any geotechnical data required to install the requested precast concrete slope front half buried storm shelters would be on the Contractor to obtain after award of the project at no additional cost to the government. | |
| 19 | SoW 1.04.C.1.a | Please confirm whether the named Enid Storm Shelters unit is a mandatory product or a basis of design that permits approved equals. If equals are permitted, provide the salient characteristics and approval process. | The basis of design was selected for its adherance to the applicable wind load codes and also was chosen for lack of recurring maintenance, cooler ambient air temperature, and noise reduction during a weather event. These shelters also have greater acccessability to the site for installation. No engineering stamps are required for footings or anchors to a concrete pad. They also are maximally effective in grounding any electrical surges from lightning strikes and cathotic protection. ABA adherance is not required for this project. | |
| 20 | SoW 1.04.C.1.a | Please identify the required editions of FEMA P-320, UFC 4-023-01, and ICC 500 and the required evidence of compliance, including whether product testing reports, third-party certification, and Oklahoma-licensed professional-engineer sealed calculations/drawings are required. | FEMA P-320 6th edition dated Dec 2024 (or latest edition per Fema.gov). Similarly, utilize latest editions for the UFC and ICC codes. The manufacturer should provide product testing reports (Compliant with FEMA P-361 and ICC-500), certifications and stamped and sealed shop drawings, and other pertinent documents for a precast concrete slope front half buried storm shelter with dimensions 6' wide x 8' long x 6'-2" height. | |
| 21 | SoW 1.04.C.1.a | Please clarify whether the stated 6 feet by 8 feet by 6 feet 2 inches dimensions are interior clear dimensions or exterior nominal dimensions and state the required minimum occupant capacity for each shelter. | These would be the inside dimensions of the shelter; or as provided by the manufacturer. The Contractor shall provide submittals (shop drawings, product testing documents per manufacturer) to ASRC Construction Manager prior to purchasing and installing any units. | |
| 22 | SoW 1.04.C / Appendix C Basis-of-Design Images | Please provide complete required shelter features and finishes, including door type/swing and hardware, locks, vents, stairs/ladder, handrails, interior lighting or electrical work, drainage/sump provisions, waterproofing, anchorage, buoyancy resistance, exterior coating, and stamped-concrete color/pattern. | Finish: Stamped concrete, no color. Door type/swing and hardware, locks, vents, stairs per basis of design. No lighting or electrical work is required. The Contractor shall provide submittals (shop drawings, product testing documents, information and features per Manufacturer) to ASRC Construction Manager prior to purchasing and installing any units. | |
| 23 | SoW 1.04.C.1.c.2 | Please specify the required aggregate gradation, compaction, and final thickness. The SoW permits 4 to 6 inches or the manufacturer's recommendation; confirm which requirement governs when the manufacturer's recommendation differs. | Per the SoW follow the Manufacturer's recommendation, please contact ASRC Construction Management if further clarification and guidance is needed prior to site preparation. | |
| 24 | SoW 1.04.C.1.b.1.c | Please identify the addresses where chain-link fencing is expected to require removal and reinstallation, the approximate quantities, and whether gates, privacy slats, posts, footings, or other fence components must be replaced if they cannot be reused. | Because this is a military installation and tenants move frequently, it is difficult to provide an address and guarantee that a fence will be in place by the time construction occurs. Therefore, shelters shall be placed outside of the fence if the fence prohibits the installation of the unit within the 50-ft minimum distance from the home. The Contractor shall contact ASRC Construction Management if they cannot access the site to place the unit due to a fence being in the way so they can obtain direction on where to place the shelter unit. | |
| 25 | SoW 1.04.F-G | Please clarify whether temporary construction fencing and erosion-control fencing are required around each active shelter excavation, each residence, or only centralized work/staging areas; also identify required limits, maintenance duration, and removal requirements. | The Contractor is responsible for placing construction fences and erosion control around active construction areas that will be exposed and be kept open and shall sequence placement of construction fence according to the areas being worked; or as they think will be safest being in a residential area. The Contractor needs to provide a proposed plan for both, erosion and fencing, to the ASRC Construction Manager for review and approval prior to commencing work. The Contractor shall ensure that the work site is safe at all times. | |
| 26 | SoW 1.04.H | Please define final turf-restoration acceptance requirements, including seed rate, topsoil or soil-amendment requirements, watering responsibility, erosion mat, establishment period, mowing, seasonal restrictions, and treatment if Bermuda grass cannot be successfully established before final acceptance. | The Contractor shall seed the soil after installation of shelter unit. There are no watering requirements. | |
| 27 | SoW 1.08.B / Occupied Housing | Please describe resident-coordination requirements, including required advance notice, allowable duration of work at each residence, daily access restrictions, quiet-hour limitations, protection of patios/yards/personal property, and whether any residences or work areas will be unavailable during performance. | The Contractor shall complete all coordination through the ASRC Construction Manager. | |
| 28 | SoW 1.08.B.4 | Please confirm whether multiple crews may work concurrently at separate residences and whether ASRC anticipates a maximum number of active excavation or installation sites at one time. | The Contractor may work at multiple locations within the project. The Contractor needs to ensure site safety at all times and coordinate all work locations and schedule in advance with the ASRC Construction Manager. | |
| 29 | SoW 1.08.B.2-3 | Please provide the expected base-access/pass processing duration, required forms and background documentation, restrictions applicable to non-U.S.-citizen lawful residents, and any limits on delivery drivers, crane operators, or short-duration vendor personnel. | Pass processing can usually be completed in one day. Contractor is responsible for reviewing the restrictions which can be found at the Vance Visitors Center. Anyone needing on base must have a Real ID or US passport. Drivers will be required to show proof of insurance and registration. | |
| 30 | SoW 1.09.C / 2.01 | Section 1.09.C permits one individual to perform superintendent, QC, and site-safety duties. Please confirm that this combined role is acceptable for the full project and identify any separate SSHO, Competent Person, EM 385-1-1 training, OSHA training, or other safety qualification requirements. | The combined role is acceptable. Contractor to follow OSHA 1926 for all competent persons and training requirements for this project. | |
| 31 | SoW 1.10 | Please identify the available locations, voltage/phase, connection points, and distance limitations for Government-furnished electricity and water, and confirm whether usage is provided at no cost. Identify any metering, backflow-prevention, temporary distribution, or connection requirements. | The primary voltage on Vance AFB is 12470/7200 3-phase. Location of electrical connection as indicated on site by the ASRC Construction Manager. Water is available on the southend of the Installation (by the storage yard). If the Contractor connects to a fire hydrant a backflow preventer and meter will be needed. | |
| 32 | SoW 1.14.D / Site Information | Please identify the available staging, laydown, trailer, equipment-parking, shelter-storage, and spoil-placement areas, including size and security restrictions, and provide approved haul routes, crane/oversize-load routes, roadway weight limits, and traffic-control requirements. | The staging area will be at Vance AFB and will be determined after award of the contract. Haul route to be provided after award. The Contractor shall follow Vance AFB posted speed limits at all times. Contractor to place construction signs accordingly, after review and approval by the ASRC Construction Manager. | |
| 33 | SoW 1.14.A | Please clarify the Buy American Act requirement applicable to this subcontract, identify the governing clause and domestic-content test, and state the certifications or supporting documentation required with the proposal and with material submittals. | The Contractor shall comply with all federal mandated Buy American Act standards pertinent to this project. | |
| 34 | OK28WD.pdf | Please confirm that General Decision OK20260038, dated May 18, 2026, for Building construction is the only applicable wage determination and that the wage determination in effect at award will be incorporated into the subcontract. | Yes, or if an updated one is issued before award. | ASRC Local Purchase. |
| 35 | SoW 1.06 / 1.11 / 2.02 | Please define inspection and acceptance requirements for each installed shelter and for overall project completion, including required tests, punch-list process, manufacturer certification, as-built location records, O&M data, photographs, asset documentation, and training. | Shelters shall be installed in accordance with Manufacturer's instructions and applicable codes. Acceptance requirements include compaction tests results, site cleanliness, graded area condition after seeding, as-builts, pictures, O&M data, warranties, and any other applicable documents. | |
| 36 | SoW 1.06 | Please confirm whether the one-year warranty begins separately upon acceptance of each shelter or begins once upon final acceptance of all 158 shelters, and identify the required emergency-response and warranty-service timeframes. | The warranty starts at the completion of the project. Warranty coordination will be done through ASRC Construction Management. | |
| 37 | Appendix B Bid Form | Please confirm whether the unit price for Bid Item 2 will be used for additions/deletions or differing quantities and provide the method for pricing changed site conditions. Also clarify whether unit prices are required for the lump-sum items or only total lump-sum prices. | In the event of additions/deletions, the Contractor needs to submit documentation to ASRC Construction Management for review and guidance on way forward. Unit prices are only required for total lump sum items, since they will be the same. Keep in mind that this line item includes all work related to the installation of each unit, from excavation, compaction, grading, etc. | |
| 38 | Permits / Contract Terms | Please identify all permits, licenses, inspections, utility clearances, and fees required from the Contractor, including any City of Enid or State of Oklahoma requirements, and clarify which fees should be included in the bid. | The Contractor is responsible for requesting utility markings through the ASRC Construction Manager. There are no construction permits required at Vance that would be tied to the City of Enid. The Contractor is responsible for meeting state and federal requirements. | |
| 39 | FP1024718 | Is Enid Storm Shelters a sole source for the shelters themselves or may the Contractor furnish and equivaltent product from anotehr manurfacturer that meets the Basis of Design and FEMA P-320/UFC 40023-01/ICC 500 Requirements | Enid Storm Shelter was selected as a basis of design. The requirement is to furnish and install 158 pre-engineered, precast concrete slope front half buried storm shelters with dimensions 6' wide x 8' long x 6'-2" height. The shelter shall meet requirements per Sow. | |
| 40 | FP1024718 | What are the salient characteristics (dimensions, wall/roof thickness, rebar schedule, door/hardware specs, ventilation, anchoring) that an "or equal" substitute product must meet or exceed to be considered equivalent to the basis of design per FAR 52.211-6? | Enid Storm Shelter was selected as a basis of design. The requirement is to furnish and install 158 pre-engineered, precast concrete slope front half buried storm shelters with dimensions 6' wide x 8' long x 6'-2" height. The shelter shall meet requirements per Sow. | |
| 41 | Will the Government provide as-built or record utility locations for each Capehart housing unit prior to bid, or is the Contractor expected to rely solely on field-painted markings after award? | The Contractor shall request utility locates through the ASRC Construction Manager at least 2-weaks prior to commencing work. The Contractor is responsible for maintaining field markings for the duration of the project. Refer to SoW Section 1.08.A. | ||
| 42 | SoW FP1024718 | Who is responsible for the cost of temporary chain link fence removal and reinstallation at homes where it is required to access the installation site? | Because this is a military installation and tenants move frequently, it is difficult to provide an address and guarantee that a fence will be in place by the time construction occurs. Therefore, shelters shall be placed outside of the fence if the fence prohibits the installation of the unit within the 50-ft minimum distance from the home. The Contractor shall contact ASRC Construction Management if they cannot access the site to place the unit due to a fence being in the way so they can obtain direction on where to place the shelter unit. The Contractor is responsible for the costs of the temporary construction fence for the duration of the project, not the residential fence. | |
| 43 | SoW FP1024718 | Where is the designated location(s) for stockpiling excavation spoils, and how far is it from the average installation site? | The stockpiling of spoils will be on Vance AFB within 1-2 miles of job site. | |
| 44 | SoW FP1024718 | Where is the designated location(s) for stockpiling excavation spoils, and how far is it from the average installation site? | The stockpiling of spoils will be on Vance AFB within 1-2 miles of job site. | |
| 45 | SoW FP1024718 | Does the required 1-year warranty run concurrently for both the shelter manufacturer's product warranty and the Contractor's installation/labor warranty, or are they tracked separately with different start dates? | The 1-year warranty is the minimum requirement and starts at the completion of the project. | |
| 46 | SoW FP1024718 | Is phased/sequential installation across the 158 units acceptable, or must all shelters be completed concurrently within the 335-day performance period? | The contractor may proposed a sequence of installation and submit their schedule to the ASRC Construction Manager for review and approval. | |
| 47 | SoW FP1024718 | What is the typical processing time for an AF Form 103 Base Civil Engineering Work Clearance Request once submitted? | A minimum of 2-weeks from the time that the Contractor submits the request to ASRC Construction Management. | |
| 48 | SoW FP1024718 | What is the typical lead time for Contractor employees to obtain base access passes, and can this process begin prior to Notice to Proceed? | All emloyees will complete a DBIDS form which will be issued to the contractor after the NTP. Completed forms need to be sent to the ASRC Construction Manager who will then take the form to the Visitors Center within one day. Employees will then go to the Visitors Center to get their pass. | |
| 49 | SoW FP1024718 | Given 158 units to install, will recurring Saturday work be pre-approved for the duration of the contract, or must each weekend date be separately requested 48 hours in advance? | Each weekend needs to be seperately requested. | |
| 50 | SoW FP1024718 | Can the Superintendent and QC representative roles be filled by the same individual for this project, given the combined qualifications required? | Yes | |
| 51 | SoW FP1024718 | Where are the nearest available electric power and water connection points relative to the Capehart Housing Area work zones? | Refer to utility plan sheet C102. Utility markings will be completed prior to commencing work. The Contractor needs to request utility markings through the ASRC Construction Manager. | |
| 52 | SoW FP1024718 | Is there a Government-designated recycling center the Contractor is required to use, or may the Contractor select its own approved facility? | There is no Government-designated recycling center. Contractor may select their own facility. | |
| 53 | SoW FP1024718 | What is the expected review and approval turnaround time for material and shop drawing submittals to ASRC Construction Management? | Approximately 5 days. | |
| 54 | SoW FP1024718 | Is the 30-day non-performance period sufficient given current storm shelter manufacturing lead times, or will requests for extension be considered part of the base bid schedule without a REA? | Additional non-performance time may be requested for longer lead time items. Documentation from the manufacturer/supplier must be submitted to the ASRC Construction Manager for approval and must show lead times of materials. | |
| 55 | SoW FP1024718 | Does the unit price for Item 2 (Furnish/Install Pre-fabricated Storm Shelters) include the associated earthwork, aggregate base, and site restoration for each individual shelter, or are those costs captured separately elsewhere in the bid? | Yes, these costs should be included in this line item. | |
| 56 | SoW FP1024718 | In the event of a discrepancy between the shelter count or addresses shown on Drawing C101 and the Appendix D location list, which document governs? | Please be advised that the housing area is currently privatized. We have provided the most accurate information available to the best of our abilities. The Appendix D address list was provided by the Hunt Housing Manager, and sheet C101 was prepared based on government GIS data. If you encounter any variances between the provided drawings, the address lists, and actual field conditions, you must immediately contact the ASRC Construction Manager. Do not proceed with the affected work until the Government has reviewed the discrepancy and provided an official way forward. | |
| 57 | WD OK20260038 | Will the Contracting Officer confirm that WD OK20260038 Modification 1 (05/18/2026) is the wage determination incorporated into this solicitation, and will bidders be notified if a subsequent modification is issued prior to award? | Yes | ASRC Local Purchase. |
| 58 | SoW FP1024718 | Are any of the 158 Capehart housing units currently occupied, and if so, will the Contractor be required to coordinate resident notification/access scheduling in addition to ASRC Construction Management coordination? | The Contractor shall complete all coordination through the ASRC Construction Manager. | |
| 59 | SoW FP1024718 | What type of badge/pass is required for Contractor personnel working in the Capehart Housing Area (e.g., visitor pass, contractor badge, base decal), and what is the application process and required documentation? | Contractor personnel wll be required to get a DBIDS card which takes approximately 1 day for issuance. To receive a pass, contractor will need a Real ID compliant drivers license or US passport. All drivers will need insurance and registration as well. | |
| 60 | SoW FP1024718 | Will Contractor personnel be required to have a Government/military escort at all times while working in the Capehart Housing Area, or may badged personnel move about the work sites unescorted once access is granted? | Contractor personnel will be able to work without a Government escort once they have a base pass. | |
| 61 | SoW FP1024718 | Is this project exempt from Oklahoma state and local sales/use tax as work performed on federal government property, and if so, will ASRC provide a tax exemption certificate for materials purchased by the Contractor for incorporation into this project? Should bid unit prices be submitted inclusive or exclusive of any applicable tax? | This is a government project, therefore it is tax exempt. | ASRC Local Purchase. |
| 62 | SoW FP1024718 | Is a geotechnical/soils report available for the Capehart Housing Area, and if so, can it be provided to bidders? If no report exists, has the Government identified any known adverse soil conditions (high groundwater table, expansive clay, rock, caliche) that could affect excavation, shelter anchoring, or buoyancy/uplift resistance at any of the 158 locations? | A geotechnical report has not been performed for this area. The Contractor is responsible for conducting soil samples prior to installing the shelters. | |
| 63 | SoW FP1024718 | FP1024718Drawing C102 is marked "reference only." Given that primary utility runs appear to be located at the front of each residence while shelters are required to be installed near the rear patio/exterior door, can the Government provide certified as-built utility drawings confirming whether any utility laterals (electric, water, gas, sanitary sewer, comm) cross into the rear yard/patio areas at each of the 158 shelter locations? | Utility markings will be placed prior to commencing work after the Contractor submits the request to ASRC Construction Management. | |
| 64 | SoW FP1024718 | Can the Government provide the pipe/conduit material types (e.g., PVC, cast iron, clay tile, transite, copper) for existing utilities in the vicinity of each shelter excavation area, particularly given the age of the Capehart Housing infrastructure? Are any legacy materials known to be present that would require special handling, locating methods, or disposal procedures? | Utility markings will be placed prior to commencing work after the Contractor submits the request to ASRC Construction Management. | |
| 65 | SoW FP1024718 | What, if any, utilities (electric, water, gas, sanitary sewer, storm sewer, comm) are known to be present in the back yard/patio areas of the 158 Capehart Housing units where the storm shelters will be excavated and installed? | Utility markings will be placed prior to commencing work after the Contractor submits the request to ASRC Construction Management. | |
| 66 | 1.04.C.1.c | Can the Government provide the existing pavement/road section design (subgrade, base course, and surface thicknesses) for the streets within the Capehart Housing Area, to allow the Contractor to evaluate whether crane outrigger loading is feasible for setting storm shelters from the street rather than from within the yard? | Since the housing is privatized, we don't have pavement condition documented information for the roads. However, by visual inspection there are multiple cracks and heavy equipment will make these conditions worse. These are residential roads and the contractor can assume at least 6-inches of P.C.C. The preference is to conduct all work by accessing the yards and not through the residential roads. | |
| 67 | SoW FP1024718 | Are there any overhead utility lines (electric, comm) along the Capehart Housing Area streets that would restrict crane boom clearance for setting storm shelters from the street? | The preference is to conduct all work by accessing the yards and not through the residential roads. Utility markings will be completed prior to commencing work. Refer to plan sheet C102. | |
| 68 | SoW FP1024718 | Does the Government have a preference or restriction regarding crane staging in the street (versus staging within individual yards), considering traffic control, resident vehicle access, and parking impacts across the Capehart Housing Area? | The preference is to complete all work by accessing the yards. In the event that there is a site conflict that would prevent this, the Contractor can contact the ASRC Construction Manager for review and guidance on how to proceed. | |
| 69 | SoW FP1024718 | Is the Contractor required to mechanically compact the backfill/soil cap over each storm shelter to a specified density (e.g., 95% Standard Proctor), or is a return visit after one full seasonal cycle required to re-grade and re-seed areas affected by natural settlement? | Contractor is required to mechanically compact at each shelter to reach specified density. | |
| 70 | SoW FP1024718 | Is the Contractor responsible for establishing a viable stand of grass (not just seeding) at each shelter location, including temporary watering/irrigation and maintenance until acceptance, or does that responsibility transfer to the Government/housing maintenance once seed is placed? | The Contractor shall seed the soil after installation of shelter unit. There are no watering requirements. | |
| 71 | SoW FP1024718 | Given that each storm shelter weighs approximately 16,000 pounds and the equipment required to transport and set it may cause ruts, soil compaction, or turf damage across the yard beyond the immediate excavation area, what is the required level of restoration (e.g., topsoil replacement, aeration, sod vs. seed, tree/root protection) to meet the "preconstruction condition or better" standard in Section 1.04.D? | Contractor needs to return all areas damaged regardless of location to original or better condition through the means of topsoil, sod, etc. | |
| 72 | SoW FP1024718 | Does any portion of this project — including the site drawings, utility location plan, or the Appendix D address/asset list — constitute Controlled Unclassified Information (CUI), and if so, what marking, handling, storage, and transmission requirements apply to Contractor personnel and subcontractors? | No. | |
| 73 | SoW FP1024718 | What CMMC (Cybersecurity Maturity Model Certification) level, if any, is required of the Contractor and its subcontractors for this contract, and is CMMC certification required at time of proposal submission or by time of award? | None. | |
| 74 | SoW FP1024718 | Is compliance with NIST SP 800-171 required for this contract (e.g., DFARS 252.204-7012/7019/7020), and if so, is a current SPRS score and System Security Plan (SSP)/Plan of Action and Milestones (POA&M) required to be submitted with the proposal or prior to award? | This will not apply to this project. | ASRC Local Purchase. |
| 75 | SoW FP1024718 | If CMMC certification and/or NIST SP 800-171 compliance is required for this contract, does that requirement flow down to material suppliers/manufacturers (such as the named basis-of-design shelter provider) who may not access or handle CUI, or only to the prime Contractor and any subcontractors with direct access to CUI-designated project data? | Not required for this project. | ASRC Local Purchase. |
| 76 | SoW FP1024718 | Which base gate(s) are Contractor personnel, delivery vehicles, and oversized/heavy equipment (e.g., cranes) authorized to use, and is there a designated/approved route from the gate to the Capehart Housing Area work locations? | The Contractor shall use the Commercial Gate (Baker). The route | |
| 77 | SoW FP1024718 | Is there a required sequence or priority order for installing the 158 storm shelters (e.g., by street, by housing section, by home type, or by resident/occupancy status), or may the Contractor propose its own installation sequence based on logistical efficiency? | The contractor may proposed a sequence of installation and submit their schedule to the ASRC Construction Manager for review and approval. | |
| 78 | SoW FP1024718 | Has a hazardous materials/environmental survey been performed on the native soils within the Capehart Housing Area excavation zones (e.g., for legacy contamination, buried tanks, or fill material of unknown origin), and if so, can it be provided to bidders? If contaminated soil is encountered during excavation, what is the process and cost responsibility for testing, handling, and disposal? | No known environmental data exists for this area. If contaminated soil is found during excavation the Contractor needs to stop all work and bring this to the attention of the ASRC Construction Manager for further guidance. | |
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File details come from the government source that posted it. Updated .