Attachment 1 Site Visit Info 19Mar.pdf

Attachment 1

Information for Cooling Tower Maintenance Site Visit USAEPG Environmental Test Facility

1337 Arizona Street Building 82812

Fort Huachuca, Sierra Vista, Arizona 85613

1. The Government will hold a site visit on 31 March 2026 at 0900 A.M. Arizona time zone.

Pre-Registration: All Offerors must be pre-registered to attend the site visit.

Preregistration cut- off date is 26 March 2026 at 0900AM Arizona time zone. Pre-

Registration must be received by POC:

Victoria Eveningred Telephone: 520-226-7705 Email: victoria.j.eveningred.civ@army.mil

2. Instructions to Access Post: You must allow time (30 to 45 minutes) for sign-in for a visitor pass as the entry gate.

Step One:

Access to Installation - Van Dam Gate Address:

Fort Huachuca Visitor Center Hatfield Street Sierra Vista, AZ 85613

Step Two:

Site Visit Location- U.S Army Electronic Proving Ground (EPG) Environmental Test Facility POC Information: Ms. Victoria Eveningred

Address:

USAEPG Environmental Test Facility 1337 Arizona Street Building 82812 Sierra Vista, AZ 85613

a) The contractors will meet with Ms. Victoria Eveningred and Mr. Terry LeMaire

b) Emails must be directed to all of the following: victoria.j.eveningred.civ@army.mil

c) The site visit will be conducted over one-full day, beginning at 9:00 A.M until

11:30AM.

mailto:victoria.j.eveningred.civ@army.mil

d) Lunch will not be provided, nor will the Government reimburse contractors who attend the site visit.

e) The site visit will host a walk through to the following geographical locations:

Exhibit A- Axial Fan, Forced Draft Cooling Tower (1 and 2) Location.

Exhibit B – Centrifugal Fan Closed Glycol Circuit Tower Location Exhibit C – Induced Draft Tower Location

f) Contractors are to provide their own transportation and coordination to the site visit.

Plan accordingly due to Freeway and other road conditions. The Government will not offer another site visit. The site visit will start on time, a 10 to 15 minute conference call or MS Teams meeting briefing before the site visit begins, for instructions or brief questions or concerns to be addressed.

A sign-in sheet will be available, we ask all that are attending Government’s walk through / site visit to complete information. Also, the completed sign-in sheet will be posted as an amendment should prime contractors or subcontractor’s need contact for any teaming, partnering and/ or any potential arrangements for this effort. Any such arrangement is separate from the Government and is not a contractual arrangement nor to be perceived as a formal or monetary commitment from the United States Government.

g) All visitors must have proper photo identification and must be US Citizens. All names names (limited to 2 per vendor) must be provided by 26 March 2026 for security purposes. Absolutely no roster changes will be allowed on the date of the site visit. All Visitors will be escorted.

3. If your organization does not have access to Army’s Joint Personnel Adjudication System (JPAS), your visit request must be on your unit and/or company letterhead, and must be signed by your Security Officer, or an authorized approving official. The signature block must include printed name, title, and signature. The following information should be included in your request:

1. Name of Visitor

2. Company/Organization and position with company (Organization’s address and telephone number)

3. Company/Organization Foreign Owned? (Specify YES or NO)

4. Citizenship

5. Date and Place of Birth (City, State, Country)

6. Identification Number (Social Security Number (U.S. citizens only) or Passport Number with Issuing Country)

7. Area to be visited (building number/test areas)

8. Date of visit

10. Detailed Purpose of Visit

11. NEC POC Name

4. NO QUESTIONS will be answered during the site visit, only clarifications to the equipment and direct concerns regarding the site visit. All questions MUST be submitted in writing within 2-calendar days and close of business at 1600-hrs (2nd day) of the site visit and to be emailed to Army Contracting Command (ACC- APG), Fort Huachuca contracting office, as listed below:

Mr. Adam Gomez, Purchasing Agent Email: adam.gomez.civ@army.mil Ms. Lynette J. FairBanks de la Viega, Contracting Officer Email: lynette.j.fairbanksdelaviega.civ@army.mil

Answers to all questions received will be provided to all contractors and posted as an amendment to the solicitation.

mailto:lynette.j.fairbanksdelaviega.civ@army.mil