Request for Quotation (RFQ) Amendment 1: W91RUS26QA021

Information for Cooling Tower Maintenance Site Visit USAEPG Environmental Test Facility

Fort Huachuca, Arizona

This Amendment 1 is hereby amending the solicitation to reflect the following:

14.1. This solicitation for commercial products or commercial services prepared in accordance with Part 12., as supplemented with additional information included in this solicitation. This announcement constitutes the only solicitation for quotes being requested.

This solicitation incorporates provisions and clauses in accordance with Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulations (DFAR) changes to the notification clause.

14.2. This solicitation is hereby being extended and incorporated in Amendment 1. All quotations shall be received electronically via SAM.gov on 8 April 2026, and no later than 1:00 PM Arizona Standard Time.

NOTE: All Contractor’s responding to the solicitation and providing pricing MUST acknowledge all “amendments” to this solicitation along with offeror response to RFQ:

WRUS26QA021 – Cooling Tower Maintenance.

14.3. A site visit is scheduled for 31 March 2026 at 0900 hrs., Arizona time zone. Please ensure coordination of the adjudication process, as there may be slight delays and restrictions to access entry point onto Fort Huachuca Installation prior to the scheduled walk through. ACC – APG Contracting Office will not be processing individuals attending. This process is completed by the customer who has the security credentials and processing invitees. See Attachment 1 for site visit information and location. Look for another amendment to solicitation for more information regarding the site visit.

14.3 Questions and Answers are forthcoming. Please look for additional amendments to this solicitation.

52.212-1 INSTRUCTIONS TO OFFERORS-COMMERCIAL PRODUCTS and COMMERCIAL SERVICES- Fair Opportunity.

Quote Submittal:

(1) The offerors shall provide a quote for the requirement and SF1449.

(2) By responding to this RFQ, the offeror accepts all terms and conditions contained herein.

(3) Late Quotes/Responses: In accordance with FAR 52.212-1(c).

(4) The Government reserves the right to cancel this solicitation, either before or after the closing date.

In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any associated costs or submissions of contractor’s quotation.

(5) Submission of offers:

52.212-1- Instructions to Offerors –Commercial Items is incorporated by reference. The following addendum applies to the provision:

Submission of Offers:

(1)Offers shall include a description of the items being offered in sufficient detail to evaluate compliance with the requirements of the solicitation.

(2) Brand Name or Equal. When using an “Equal product” to substitute the requested brand name product, the contractor must include the following: (1) MFG name, (2) Part Number,

(3) illustrations, and (4) literature or description to support equal product substitution in your RFQ submission. Details of the requested product to fulfill the requirement must be met.

Equivalent offers must meet in accordance with the Statement of Work (SOW) to be considered an equivalent. Failure to meet the below characteristics and services of the SOW renders the quote unacceptable.

NOTE: Offeror shall provide the information requested below or your quote shall be deemed non-responsive.

Please provide the information below:

All quotes must be FOB Destination

Payment Terms: _________________________

Delivery / Period of Performance Timeframe: ________________________

Company Name: _________________________ ID SAM #______________________________

Cage Code: __________________________

POC: __________________________________ Telephone #__________________________

E-Mail Address: _________________________

Warranty Information:____________________________________________________

Do you have capacity to invoice electronically through WAWF?(Yes/No)___________

Please fill in (write/type). On the First Page of the Government SF1449 Solicitation, blocks 17a, 30a, 30b, 30c. Fill in ALL Pricing and All Applicable TAXES on ALL Contract Line-Item Numbers (CLINs). Please TOTAL ALL CLINs, IN YOUR QUOTE to show an overall FINAL Price and include the ALL shipping charges FOB Destination.

a. The quote shall include the delivery lead-time.

Provide the following information with your offer:

b. Please provide a detailed breakdown or narrative of what is being provided to meet the requirement. Do not copy and paste the line-item information from the RFQ to your quote as this could classify your offer as unsuccessful in the technical evaluation process. We require detailed descriptive information with all submissions. The quote shall contain sufficient information to enable the Government to fully evaluate and determine the Offeror’s capability to comply with the requirements identified in the RFQ. Failure to follow the instructions completely as stated may deem the Offeror non-responsive and therefore, may not be considered for award. If the Government is unable to determine the Offeror’s capability because of insufficient detail, the offer will be considered Unacceptable and will not be considered for award. The quote shall identify the price for the items being purchased as well as the cost and details for shipping.

c. Complete the following clauses (located below in Contract Clauses):

o FAR Provision 52.212-3 “Offeror Representations and

Certifications” Commercial Products and Commercial Service. This clause still needs to be completed in its entirety and returned to the contracting office with your quote.

o FAR Provision 52.204-24 "Representation Regarding Certain

Telecommunications and Video Surveillance Services or Equipment Section B of this provision still needs to be completed in its entirety and returned to the contracting office with your quote."

o FAR Provision 52.204-26 "Covered Telecommunications

Equipment or Services-Representation. Complete this provision in its entirety, if this provision is not completed in your SAM profile under the FAR/DFARS section. Return completed copy to the contracting office with your quote.

d.This requirement will be paid using Wide Area Workflow (WAWF).

e. Per DFARS 252.232-7003 Electronic Submission of Payment Requests, the vendor shall submit combination payment requests (invoice and receiving report) using WAWF. Receipt and Acceptance (WAWF-RA) or other methods authorized by the Contracting Officer. Failure to comply could result in delayed payment.

f. The Contractor must be able to deliver to the destination for services stated within the delivery section. All equipment with be in accordance the statement of work, to firm fixed price Purchase Order.

g. Vendor invoicing shall not be submitted prior to proof of delivery that items have been received or support is available. As a minimum, E-mail notification must be sent to the designated Government POC that support has been activated/renewed.

52.212-2, EVALUATION--COMMERCIAL ITEMS (OCT 2014).

(a) The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Award will be made on a lowest-priced technically acceptable basis (Considering the following two factors: technical, and price.)

(b) All Offerors shall be considered in terms of price, lowest to highest, and then the apparent lowest-priced Offeror will be evaluated for acceptability under the technical and price factors. If the lowest-price Offeror is evaluated as unacceptable, the acceptability of the next lowest-price Offeror will be evaluated, continuing this process as necessary.

(c) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(d) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party.

Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

The technical evaluation team will evaluate the factors identified below. For the quote to be technically acceptable, the technical factors must be rated as Acceptable. The failure of a quote to meet any or all technical criteria will result in a technically Unacceptable rating and be ineligible for an award. The technical factors will receive one (1) of the ratings listed below:

Acceptable: The quote clearly meets the minimum requirements of the solicitation.

Unacceptable: The quote does not meet the minimum requirements of the solicitation.

Standard for Acceptance: The quote will be deemed acceptable when it meets all of the characteristics of the statement of work and is substantiated by supporting documentation, such as manufacturer name, part number, and relevant product literature or specifications, to existing equipment and approved by the Government.

Standard of Acceptance: The quote provides a service schedule for the specified equipment and coordination with the Government prior to any work or service performed.

Price Evaluation. Following the technical evaluation, the Government will analyze the price of lowest priced technically acceptable quote to ensure it is fair and reasonable.

Interchanges. It is the Government's intent to award without interchanges. The Government may consider, clarifications throughout the evaluation regarding to the scheduled site visit and solicitation opening of the questions and answers period prior to designated closing dates for questions and close of the solicitation for submission of final quotations. It is within the sole discretion of the Contracting Officer, have the highest potential to represent the best value. Such Resolution of minor or clerical issues would not constitute interchanges, and the Government reserves the right to award without the opportunity to revise quotes.

Basis for Award. An award will be a purchase order resulting from this solicitation to the responsible contractor’s quote and whose quote conforming to the request for quotation will be most advantageous to the Government.

Mandatory Registrations. To be eligible for award, registration with the System for Award Management (SAM) must be current and on-line registration portal. If record is not current, please go to https://www.sam.gov and provide mandatory information.

Contracting Point-of-Contact for Solicitation: W91RUS26QA021

Mr. Adam Gomez Army Contracting Command- Aberdeen Proving Ground Huachuca Division Email: adam.j.gomez13.civ@army.mil

Ms. Lynette Fairbanks de la Viega

Army Contracting Command- Aberdeen Proving Ground Huachuca Division Email: lynette.j.fairbanksdelaviega.civ@army.mil

Special Note: Only the Contracting Officer can make changes to the contract /delivery/ purchase order.

https://www.sam.gov/ mailto:adam.j.gomez13.civ@army.mil