510 RSVA Pest Managment Services Attachment.docx

ATTACHMENT 8

CLS – 510

INTEGRATED PEST MANAGEMENT SERVICES

RIVANNA STATION

as of 11 Jan 2019

Table of Contents

2.2 Work Hours……………………………………………………………………………………...8

2.3 Service Call Procedures……………………………………………………………………….8

2.4 Phone Log …………………………………………………………………………………….8

2.6.1 Pesticide Storage………………………………………………………………………...9

2.6.2 Pesticide Mixing ………………………………………………………………………….9

2.6.3 Pesticide Disposal ……………………………………………………………………….9

2.6.4 Pesticide Spills and Cleanup...…………………………………………………………9

2.7 Vehicles………………..………………………………………………………………………..9

2.8 Equipment………….…………………………………………………………………………..10

2.9 Source Documents ……………………………………………………………………………10

2.10 Pest Management Records and Reports …………………………………………………11

2.10.1 Integrated Pest Management Information System (IPMIS)

Records and Reports ……………………………………………………………….11

2.10.2 Monthly Report ..…………………………………………..………………………….11

2.10.3 Pounds of Active Ingredient Report.......…………………………………………….11

2.10.4 Pesticide Use Proposal.……………………………………………………………...11

2.10.5 Reports of Conditions Conducive to Pest Infestation …………………………….11

2.11 Termite Warranties…………………………………………………………………………….11

2.12 Security ………..……………………………………………………………………………….12

3.0 REQUIREMENTS AND SPECIFIC TASKS (X005)

3.1 Scheduled Services (CLIN X00501) …………………………………………………………12

3.2 Unscheduled Services Calls (CLIN X00502)……………………………………………

3.2.1 …………………………………………………………………………………………….12

3.2.2 Non-Poisonous Methods ……………………………………………………………….12

3.2.3 Coordination ………………………………………………………………………………….13

3.3 Animal and Wildlife Control (CLIN X00503)……………………………………………..….13

3.3.1 Service Call Response ..………………………………………………………………..14

3.3.2 Stray/Feral Animal Control …………………………………………………………….14

3.3.3 Wildlife Control and Carcass Removal ………………...…………………………….14

3.4 Emergency Service Calls (CLIN X00504) ……………………………………………..……14

3.4.1 Determination …..………………………………………………………………………..14

3.4.2 Response Time ………………………………………………………………………….14

3.5 Mosquito Larvaciding (CLIN X00505) ………..………………………………………………15

3.6 Sidewalk, Curb, Road Edge, and Parking Lot (CLIN 0007)..……………………………….15

3.6.1 Herbiciding………………………………………………………………………………15

3.6.3 Fence Line, Planting Bed, and Field Vegetation Control….………………………15

3.7 Invasive/Noxious Weed Control – New Work (CLIN X00506)...……………………………15

3.8 Trail Maintenance – Herbicide Only (CLIN 0008)…………………………………….…….15

3.9 Structural Pest Control…………………………………………………………………………15

3.9.1 Inspections …………………………

3.9.2 Liquid Termite Treatments……………………………………………………………..15

3.9.2.1 Termite Baiting Treatments………………………………………………………..15

3.9.3. Ornamental Plant Pest Control…………………………………………………………15

3.10 Expertise and Necessary Personnel……………………………………………………….16

3.11 Business License ……………………………………………………………………………..16

3.12 Certification…………………………………………………………………………………….16

3.13 Environmental Permits…………………………………………………………………………17

3.14 Subcontracting………………………………………………………………………………….17

4.0 APPLICABLE PUBLICATIONS AND FORMS………………………………………………..18

5.0 DEFINITIONS AND ACRONYMS……………………………………………………………...19

PART 1

1.0 GENERAL INFORMATION

1.1 Description of Services: The contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and non-personal services necessary to perform Integrated Pest Management Services (IPM) as defined in this Performance Work Statement.

1.2 Background: This requirement encompasses the Rivanna Station, Charlottesville, VA which is approximately 75 acres, refer to the Overarching PWS for more details and guidance along with this CLS. Building area covered by this CLS is approximate 290,000 SF.

1.3 Objectives: At a minimum, the IPM program would include:

· Thoroughly inspecting all areas suspected of pest infestation(s) and surrounding areas/facilities as necessary.

· Communicating frequently with the Government Contracting Officer Representative (COR) regarding planned actions and recommendations.

· Recommending structural and procedural modifications to reduce food, water, harborage, and access used by pests.

· Using appropriate non-chemical technologies to control pests, when possible.

· Judiciously using pesticide products, formulations, and application methods that present the lowest potential hazard to human health, non-target animals, and the environment.

· Recording and reporting all IPM operations including surveillance, inspections, non-chemical, and chemical control.

1.4 Scope: The purpose of this requirement is to support an environmentally sound and effective IPM program to prevent general pests, disease vectors, and undesirable vegetation from adversely affecting Installation operations.

1.5 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. As a minimum, the contractor shall develop quality control procedures that address the areas identified in Technical Exhibit 1, “Performance Requirements Summary”. The contractor’s QC plan is due within 15 days of the contract award.

The contractor’s proposed procedures shall include the following, as a minimum:

1. Inspection System: The purpose of the system is to detect and correct deficiencies in the delivery and quality of services before the level of performance becomes unacceptable and/or the COR identifies deficiencies.

2. Checklist: The checklist is to evaluate contract performance during regularly scheduled and unscheduled inspections, which includes every serviced building, site, and task the Contractor is required to perform.

3. Quality Control File (QC File): This file records all inspections conducted and any corrective measures taken. It shall be maintained throughout the term of the contract and made available to the COR upon request.

4. Quality Assurance Plan (QAP): The QAP highlights key quality assurance activities or events that the COR will use to determine when Government inspections can be conducted to assess progress toward milestones. Activities identified in the QAP should be appropriately coded in the project schedule to allow for planning of Quality Assurance (QA) inspections. The draft PCWP shall be submitted along with the contractor’s proposal.

1.6 Pest Control Work Plan: The Contractor shall submit prior to award a Pest Control Work Plan (PCWP) with its proposal. The PCWP must include pest-specific IPM Outlines and address Health and Safety issues, for Government approval (IPM Outline Form at TE-10, as attached to this PWS). Upon approval, the IPM Outlines become the Contractor’s Quality Assurance Plan (QAP). The Contractor shall perform to the Quality Control Standards as addressed in this PWS.

The PCWP shall specify the schedule, technical approach, and resources required for the planning, execution, and completion of the pest control performance objectives. The PCWP shall include TE-10, for each site-specific pest (e.g., cockroaches indoors, cockroaches outdoors) by building number or location as well as the pesticide labels and SDS sheets, and the planned Pesticide Use Proposal (PUP). Contractors may review the Installation’s historical records of pest activity and abatement actions, may survey facilities and grounds (with prior Installation approval), and may consult with the IPMC in development of their draft PCWP and PUP. The PCWP shall address continuous monitoring, pest response and removal procedures, record keeping, warranties, education and communication to Installation personnel to prevent nuisance pests and disease vectors in and around specified buildings and compliance with all applicable Local, State, and Federal regulations, DoD, DA, and Installation policies.

As part of the PCWP, the Contractor shall develop a schedule that fully supports the technical approach and presents the due dates and cost expenditure percentages for all milestones and payable deliverables. It is the Government’s intent to make all payments after verification of progress in accordance with this schedule. The Contractor shall coordinate activities with the COR to ensure that the proposed project schedule does not conflict with other Contractor activities on site or interrupt Installation mission activities.

The Contractor shall submit the second draft of the PCWP and Health and Safety Plan within fifteen (15) calendar days after contract award. The draft PCWP and subsequent revisions are subject to Government review and approval, through the COR. The Contractor shall submit the final PCWP within fifteen (15) calendar days of receipt of COR comments on the second draft PCWP. A contract payment milestone will be established with the approved PCWP.

1.6.1 IPM Policy: The Contractor shall follow and adhere to Fort Belvoir IPM Policy Letter found at (http://www.nec.belvoir.army.mil/pubs/Belvoir/PL/32.pdf) and attached as TE-18.

1.7 Quality Assurance: The Contractor shall submit the final QAP with the final PCWP. The QAP should highlight key quality assurance activities or events that the Directorate of Public Works (DPW) Quality Assurance Evaluator (QAE) will use to determine when Government inspections can be conducted to assess progress toward milestones. Activities identified in the QAP should be appropriately coded in the project schedule to allow for planning of Quality Assurance (QA) inspections. The Contractor, DPW QAE and COR will agree upon the final QAP and the COR will have the final approval of the QAP.

The Contractor shall meet the quality standards established in the approved PCWP. The Contractor’s performance will be evaluated based upon the Contractor’s Quality Assurance Plan (QAP). Failure to meet any of the standards may result in re-performance by the Contractor at no cost to the Government, the Contractor paying the Government for the use of another Contractor to perform the work, or cancellation of this contract. Re-performance by the Contractor shall be completed within one (1) business day.

1.8 Federal Mandates: Federal agencies are mandated by Public Law (Federal Insecticide, Fungicide and Rodenticide Act, Section 136r) to use IPM. The Contractor shall use best management practices and recognized industry standards for managing pests such as those established by national pest management organizations; and shall follow the guidance provided by State pesticide regulatory agencies and State institutions of higher learning. The Contractor shall be responsible for complying with all Federal, Department of Defense (DoD), Army, State, and Local laws, including but not limited to DoD Instruction (DoDI) 4150.07; the National Environmental Policy Act of 1969 (42 USC 4321 et seq.); the Federal Insecticide, Fungicide and Rodenticide Act of 1972, as amended (7 USC 136 et seq.); the Clean Water Act, as amended (33 USC 1251 et seq.); the Federal Endangered Species Act, as amended (16 USC 1531 et seq.); the Migratory Bird Treaty Act of 1918 as amended, (16 USC 703-712) ; the Bald and Golden Eagle Protection Act of 1940 as amended(16 USC 668-668d); and, Army Regulation AR 200-1, Environmental Quality. Further, the Contractor shall conduct all pest control operations in accordance with the requirements of the Fort Belvoir Integrated Pest Management Plan (IPMP), Fort Belvoir Northern Long-eared Bat Memoranda, dated 21 Oct 2015 and the Fort Belvoir Integrated Pest Management Policy Letter (all of which will be provided by the COR); that mandates the use of best management practices and current technology, and emphasize chemical control as a last resort.

2.0 CONTRACTOR FURNISHED ITEMS AND SERVICES

2.1 General: The Contractor shall furnish everything required to perform this PWS. The Contractor shall furnish all labor, supervision, transportation, facilities, equipment, material, and services to perform the requirements herein using IPM techniques.

2.2 Work Hours: The Contractor shall provide a dedicated, and properly trained and certified, workforce (can be by vendor service) able to be onsite within two (2) hours of a service call during normal duty hours (between 0700 and 1600 hrs.) Monday through Friday and within two (2) hours of a service call after duty hours (including holidays and weekends) (i.e., “after normal duty hours”) for emergency service calls.

2.3 Service Call Procedures: The Contractor shall receive unscheduled and emergency requests from the COR and or IPMC.

2.4 Phone Log: The Contractor shall maintain a log of all service calls. The log shall include such information as the name, contact information of the caller, the service requested, the location of the requested service, the date of the request, and the name of the Contractor staff person who took the call. The Contractor shall make the log available to the COR and IPMC upon request within one (1) business day.

2.5 Contractor Identification: All Contractor or vendor personnel assigned work on the Installation shall wear identification badges that include the applicator’s name and color photograph and the Contractor’s company name and address. Vehicles used by the Contractor shall have the name of the Contractor’s company, meet all state laws for identification and place-carding, and have lockable storage compartments for storing pesticides.

2.6 Pesticides: The Contractor or vendor shall procure, handle, store, and apply pesticides in strict accordance with the USEPA-registered pesticide label. Only State-Certified applicators shall operate pesticide application equipment. All pesticides shall be used in accordance with Federal, State and Local laws and regulations, DoD, DA and Installation regulations and policies. Prior to use, the Contractor shall request approval from the Government of all pesticides using the Pesticide Use Proposal (PUP) (see Section 4.1). The Contractor shall ensure that all pesticides proposed for use on Fort Belvoir, Virginia are USEPA-registered and VDACS-registered. Pesticide Use Approvals may be made and limited to specific pests/sites. During the term of the contract, the Contractor shall submit an Out of Cycle Pesticide Use Request (OCPUR) for additional pesticides not on the approved PUP to the COR for review and approval, with copy provided to the IPMC. The Contractor shall not deviate from the list of approved pesticides without prior approval from the COR. The PUP shall reflect only the currently approved pesticides for application on the Installation and updated as additional products are approved and/or other products deleted through an OCPUR approved by the COR.

The Contractor shall maintain a binder containing labels and Safety Data Sheets (SDSs) for all pesticides used or stored, and have it readily available for inspection by the COR or IPMC at all times. The Contractor shall provide copies of all labels and SDS of pesticides that will be used or in inventory to the COR and IPMC.

All pesticide dispersal equipment, including bait stations and trays, shall be clearly marked with the name and concentration of the pesticide, the company’s name, a Point-of-Contact, and phone number.

2.6.1 Pesticide Storage: All pesticides and dispersal equipment shall be secured in a locked storage vehicle, and shall be under the immediate and direct control of the Contractor or vendor at all times while on Post. There shall be no storage of chemicals/pesticides on the compound.

2.6.2 Pesticide Mixing: The Contractor shall mix pesticides off the compound.

2.6.3 Pesticide Disposal: The Contractor shall use all usable end-of-the-day pesticide waste, rinseate and residue as dilutants for the next working day. The Contractor shall triple-rinse (with clean water each time), puncture, and render unusable empty pesticide containers in accordance with the requirements of USEPA 40 CFR 156.144 and label directions. Unusable pesticide waste shall be properly stored and safeguarded. The Contractor shall obtain disposition instructions from the ACOR prior to disposing of any pesticide waste. All pesticide use, storage, and removal shall be in accordance with USEPA guidelines and the label directions.

2.6.4 Pesticide Spills and Cleanup: The Contractor shall contain and immediately report all spills of pesticides or hazardous materials to the RS Garrison Site Manager, the ACOR, the Fort Belvoir Fire Department, the Fort Belvoir Spill Response Program Manager and the IPMC. The Contractor shall follow instructions in the Rivanna Station Installation Spill Contingency Plan and the Rivanna Station Spill Prevention, Control, and Countermeasure Plan, dated October 2012 (to be updated) (to be provided by the Government after contract award), and shall be financially responsible for the decontamination and clean-up the pesticide or hazardous material spill. The Contractor shall depose of all spill residue and associated cleanup material off the compound and to an approved hazard waste acceptance facility. The Contractor shall accomplish any decontamination in accordance with label and other published directives pertaining to the specific pesticide or hazardous material. A pesticide spill is defined as one that involves the spillage or leakage of one (1) quart or more of concentrated or diluted pesticide onto or into any floor, roof, culvert, gutter, drain, catch basin, paved or unpaved surface, land area, commodity, or standing or flowing body of water any size whatsoever. The Contractor shall have on-hand spill containment equipment and materials necessary to contain spills of pesticides and other pest control materials and associated supplies that they maintain and/or use on the Installation.

2.7 Vehicles: The Contractor shall provide all vehicles necessary for transport and use of pest control equipment and materials.

Vehicles used to transport pesticides shall be labeled for pesticide use, be dedicated for pest control use only, and be equipped with a fire extinguisher, emergency wash water, a portable emergency eye wash, and a portable spill and decontamination kit. Pest control vehicles shall not be left unattended at any time, unless properly locked and secured. Vehicles used to transport pesticides shall be maintained free of observable pesticide spillage or residue. These vehicles shall have external lockable storage compartments and be plainly marked with “DANGER –CONTAMINATED WITH PESTICIDES” labeling. All pesticides carried on vehicles shall be stored in a locked compartment separate from the cab of the vehicle.

2.8 Equipment: All equipment proposed for use shall be made available by the Contractor for inspection by the ACOR at least ten (10) calendar days prior to the start of the work. At the time of the inspection, the equipment’s ability to deliver spray shall be demonstrated by the applicators that shall be responsible for the actual treatment. The Contractor shall replace the equipment rejected by the COR no later than seventy two (72) hours before the start of the work. If the COR rejects any equipment during the application period, the Contractor shall provide replacement within twenty four (24) hours after notification.

The Contractor shall label all equipment in accordance with all Federal, State, Local and Fort Belvoir regulations. In situations where the regulations differ, the most stringent regulation will apply. The Contractor must clearly and plainly mark all pesticide application and pest control equipment with the company’s name, a Point-of-Contact, and phone number.

Dispersal Equipment: Ultra-low volume (ULV) equipment and all of the dispersal equipment shall be calibrated annually to assure proper flow rate of pesticide as required by the label. The ULV equipment shall be calibrated prior to initiation of the contract and thereafter after every fifty (50) hours of operation or per manufacturer’s recommendations. The Contractor shall provide a droplet size analysis by a State certified laboratory for each item of ULV equipment within fifteen (15) calendar days after contract start and at least once per year thereafter. The contractor shall maintain copies of the drop size analysis reports on file for COR and IPMC review.

The Contractor shall assume responsibility for all Contractor/Vendor-owned equipment and materials utilized for this requirement.

2.9 Source Documents: The Contractor shall use best management practices and recognized industry standards for managing pests such as those established by national pest management organizations; and shall follow the guidance provided by State pesticide regulatory agencies and State institutions of higher learning. Further, the Contractor shall conduct all pest control operations in accordance with the requirements of the Fort Belvoir Integrated Pest Management Plan (IPMP) and the Fort Belvoir Integrated Pest Management Policy Letter; which mandate the use of best management practices and current technology, and emphasize chemical control as a last resort. See Part 6 Publications and Forms for web addresses of documents.

2.10 Pest Management Records and Reports: The Contractor shall prepare, submit, and maintain all pest management records and reports as specified below. The Contractor shall make all records and reports available to the Government upon request.

2.10.1 Integrated Pest Management Information System (IPMIS) Records and Reports: The Contractor shall use the Integrated Pest Management Information System (IPMIS) to record and report data for daily and monthly pest control operations. The Contractor shall input all necessary data to ensure the system generates accurate reports. Information to be entered into IPMIS includes, but is not limited to, pesticide name from label, pesticide formulation, USEPA registration number and quantities, pounds of active ingredient applied, date of service, location of service, pest controller’s name and certification number and categories.

The Contractor shall have the basic contract information (e.g., Contractor name, contract number) loaded into IPMIS within ten (10) calendar days after contract start date to be able to generate required IPMIS reports. The Government will periodically review the IPMIS data, and the Contractor is responsible to ensure that all required data is properly loaded.

The Contractor shall maintain a daily record of IPM services using the IPMIS program. Survey/inspection hours and building numbers will be included. The Contractor shall maintain current IPM records for each building. The Contractor shall submit monthly IPMIS reports to the ACOR and IPMC no later than the fifth (5th) business day of the following month. The IPMIS has the capability to generate these reports.

2.10.2 Monthly Report: The Contractor shall provide the ACOR a monthly report of all services performed (e.g., inspections, treatments) by no later than the 5th business day of the following month.

2.10.3 Pounds of Active Ingredient Report: The Contractor shall provide a total summary of “pounds of active ingredient” (PAI) for each pesticide applied on Rivanna Station for the designated fiscal year to the ACOR and IPMC by 30 September annually. The Contractor shall use the IPMIS record keeping program to generate this report.

2.9.4 Pesticide Use Proposal: The Contractor shall provide the Pesticide Use Proposal (PUP) for the pesticides proposed for use the next fiscal year to the ACOR and IPMC by 30 September annually.

2.10.5 Reports of Conditions Conducive to Pest Infestation: When the Contractor notices a condition that is promoting or is conducive to pest infestations, the Contractor shall submit a report describing findings and recommendations to correct these conditions. Conditions may include sanitation problems, improper food storage practices, inadequate exclusion policies, or damaged or missing exclusion devices. The Contractor shall report these deficiencies to the ACOR and IPMC within one (1) business day after citing conditions. Report must be legible and can be done electronically or be hand-written.

2.11 Termite Warranties: The Contractor shall provide a five (5) year written warranty against existing and new infestations of subterranean termites for the areas treated. The warranty shall state the chemical concentrations, rates, and methods of application complied in accordance with the USEPA label. The warranty period shall commence from the date of acceptance by the ACOR. Visual sightings of termites, additional damage, new mud tubes, or other signs of living termites within the structure during the warranty period, shall be grounds for re-treatment at the Contractor's expense. The Contractor shall also cover the repair of damage from termite infestations during the warranty period.

2.12 Security: When pest control is needed in a secure area, the contractor will escort their vendor in and around facilities and grounds at all times.

3.0 REQUIREMENTS AND SPECIFIC TASKS (CLIN X005)

3.1 Scheduled Services (CLIN X00501): Contractor shall perform regularly scheduled, monthly services to include; inspection of all Food Service Facilities, Child Care Facilities (e.g., Child Development Centers, Youth Services Facilities, and Schools), as listed in Technical Exhibits BS3. The Contractor shall inform the ACOR and IPMC within two (2) business days of an inspection if an infestation was discovered.

3.1.1 The Contractor shall perform one (1) full complete treatment of a facility at one time, and not divide the one (1) full treatment between two (2) scheduled days. If necessary, as deemed by the IPMC, the Contractor shall treat Food and Child Care Facilities during evening hours with no additional costs to the Government (i.e., treatments will be done at the normal duty hour rate). Any identified sanitation deficiencies must be corrected by the operating organization.

3.2 Unscheduled Services Calls (CLIN X00502): Contractor shall perform non-emergency services that occur on an as-needed basis. The Contractor shall complete the initial inspection and treatment for each unscheduled service call within five (5) business days after receipt of the unscheduled service call.

3.2.1 Building Interiors Routine Pest Control: The Contractor shall inspect and treat for pests (invertebrate and vertebrate) inside Installation buildings. The Contractor shall conduct all wildlife handling in compliance with Virginia Department of Game and Inland Fisheries and US Fish and Wildlife Service permits. Typical treatment will consist of:

1. Appropriate non-chemical treatment, depending on pest involved.

2. Re-inspection of facility after treatment, to include placement of new traps.

3. Re-treatment weekly until inspection indicates the absence of pests

3.2.2 Non-Poisonous Methods: The Contractor shall inspect and treat for pests using non-poisonous methods whenever possible, to include the following for traps and bait boxes:

1. Snap traps and other trapping devices, including glue boards must be checked by the Contractor on a schedule that is approved by the ACOR.

2. Trapping activities should not be performed during periods when maintenance of the traps will be delayed by holidays, weekends, or other periods of absence.

3. The Contractor shall place traps out of the general view of the public/building occupants, and in areas that are protected from routine operations and cleaning activities.

4. The Contractor shall utilize USEPA-approved tamper-resistant bait boxes. All bait boxes shall be labeled with the company name, a Point of Contact (POC), phone number, and dated at the time of installation and every subsequent servicing. All bait boxes shall be maintained in accordance with USEPA regulations, with an emphasis on the safety of non-target species/organisms.

5. The Contractor shall adhere to the following five (5) points:

a. The lids of all bait boxes must be securely locked or fastened shut.

b. Bait must always be placed in the baffle-protected feeding chamber of the box and never in the runway of the box.

c. All bait boxes must be securely attached or anchored to the floor, ground, wall, or other surface, so that the box cannot be picked up or moved.

d. All traps, trapping devices, and bait boxes shall be accounted for and their location recorded in the building log book. All material shall be removed and disposed of properly from the premises when the required control is achieved.

e. Outdoor bait stations shall contain bait blocks only. All bait blocks shall be kept off the floor of the bait station.

3.2.3 Coordination: must be made with the Facility Manager and written approval must be received from Public Health prior to application of any pesticide at these facilities. No insecticides or rodenticides, regardless of packaging, shall be placed in locations accessible to children, pets, wildlife or other domestic animals.

The Contractor shall conduct all wildlife handling in compliance with Virginia Department of Game and Inland Fisheries and US Fish and Wildlife Service permits.

3.3 Animal and Wildlife Control (CLIN X00503): The Contractor shall trap or capture animals using non-lethal means. Leg-hold traps are forbidden. The Contractor shall conduct all wildlife and carcass handling in compliance with Virginia Department of Game and Inland Fisheries and US Fish and Wildlife Service permits.

The Contractor shall notify the Fort Belvoir Game Warden and/or Fort Belvoir Wildlife Biologist immediately of any bald eagle or golden eagle carcasses, or any raptor (i.e., bird of prey) carcasses, and copy the ACOR on all such communication. The Contractor shall turn all eagle and raptor carcasses over to the Fort Belvoir Game Warden and/or Fort Belvoir Wildlife Biologist for disposal. It is not legal for the Contractor to retain any portion (e.g., feather, talon, beak, etc.) of an eagle or raptor.

3.3.1 Service Call Response: The Contractor shall respond to Animal and Wildlife service calls within two (2) hours during duty hours, and within two (2) hours after normal duty hours.

3.3.2 Stray/Feral Animal Control: The Contractor shall remove stray/feral animals from any location throughout the Installation .

The Contractor shall take the animal to a local Stray Animal Facility clinic for an evaluation immediately, or if the animal was collected after normal duty hours no later than Close of Business the next business day. The Contractor shall keep the animal for a holding period of seventy two (72) hours (if a holiday and/or weekend day(s) fall(s) within 72 hours of the animals capture, the Contractor shall board the animal during the holiday/weekend day(s) and extend the length of the holding period so that the holding period includes 72 hours in addition to the holiday/weekend day(s)). The Contractor shall board all collected animals off-post in a Stray Animal Facility, unless otherwise approved in advance by the COR or IPMC.

The Contractor shall include in the monthly report the species, breed, and the ultimate disposition of the animal.

3.3.3 Wildlife Control and Carcass Removal: The Contractor shall remove wildlife from any location throughout the installation. Coordination must be made with the Fort Belvoir Game Warden or Fort Belvoir Wildlife Biologist prior to capturing or dealing with any bat colonies, birds protected under the Migratory Bird Treaty Act, or Federal or State listed threatened or endangered species. Unless directed by the Fort Belvoir Game Warden or Fort Belvoir Wildlife Biologist, during normal duty hours the Contractor shall transport all captured wildlife to a local Veterinary Clinic for assessment of rehabilitation potential, or euthanasia, as appropriate. After normal duty hours, the Contractor shall coordinate with the Fort Belvoir Game Warden or Fort Belvoir Wildlife Biologist regarding collection and disposition of captured wildlife. For injured or sick animals determined to be capable of being rehabilitated the Contractor shall make every attempt to transport the animal to a licensed and certified wildlife rehabilitator no further than fifty (50) miles from Rivanna Station. Contact information for the Wildlife Rescue League (which can provide list of recommended wildlife rehabilitators) will be provided by the ACOR. The Contractor shall dispose of euthanized animals in accordance with local regulations.

The Contractor shall include the following information in the monthly report:

a. the date of the collection

b. the species collected

c. location where the animal was collected

d. the final disposition of the animal and date

e. notation of disease or injury observed/suspected

The Contractor shall remove, and properly store and dispose of wildlife carcasses from any location throughout the installation. The Contractor cannot benefit financially from disposal of any deer, or other, carcass without approval from the Fort Belvoir Staff Judge Advocate via the COR.

3.4 Emergency Service Calls (CLIN X00504): The Contractor shall respond immediately and must be onsite to provide initial inspection and treatment to service calls determined to be emergencies within one (1) hour during normal duty hours and within two (2) hours after normal duty hours. Generally, emergency calls will consist of pest management operations to control pests that could affect the life, health, safety, or well-being of personnel, or interfere with mission operations.

4.4.1 Determination: Emergency service calls to Food Service Facilities or Child Care Facilities will be ordered when the COR or ACOR determines an infestation is present after inspection by the Contractor at any of the facilities supported in CLIN 0001 (TE-6).

3.4.2 Response Time: The Contractor shall respond to service calls for pest control at Food Service Facilities, Child Care Facilities (TE 6) within one (1) hours during normal duty hours.

3.5 Mosquito Larvaciding (CLIN X00505): The Contractor shall apply mosquito larvicide monthly from April through October of the areas presented in the TE-7. These areas encompass a total of approximately five (5) acres. The Contractor shall conduct larvaciding, as well as any other pesticide application that could result in pesticides entering “Waters of the United States”, in compliance with the requirements of Virginia’s National Pollutant Discharge Elimination System (NPDES) permit (Permitting of Discharges from Pesticide Applications).

3.6 Sidewalk, Curb, Road Edge, and Parking Lot (CLIN X00506): The Contractor shall maintain sidewalk, curb, and parking lot surfaces clear of all vegetation as identified in TE-14. The Contractor shall maintain the edges (area between paving and grass) of uncurbed roads clear of vegetation. The Installation has approximately 6,000 linear feet of sidewalk, approximate 1500 LF of improved 4-lane roads and approximately 3350 LF of improved 2-lane roads for an approximately total of 24,204 SY of roads, approximately 62,428 square feet of parking lots, 43,000 SF of gravel trail and roads.

3.6.1 Herbiciding: The Contractor shall apply herbicide for undesirable vegetation control along fence lines, sidewalks and curbs, road edges, parking lots, flower beds, recreational fields and other areas on post. Soil sterilants will not be approved for use on Rivanna Station. Herbicides will not be approved for use at the Child Development Center Facility.

3.6.2 The Contractor shall conduct herbicide application in accordance with the requirements of the Virginia National Pollutant Discharge Elimination System (NPDES) permit (Permitting of Discharges from Pesticide Applications). Herbicides are only to be applied between April 1 and October 31.

3.6.3 Fence Line, Planting Bed, and Field Vegetation Control: The Contractor shall maintain the fence lines (identified in TE-8) by clearing the vegetation three (3) inches within the fence line and three (3) inches outside the fence line where feasible. The Contractor shall apply herbicide for weed control at the Installation’s planting beds (Building 2000, Building 2010) and the large turf area in front of Building 2000. Approximately 15,000 SF. There is approximately 1,900 Square feet of installation flowerbeds, 39,000 SF of mulch beds, and 250 SF of tree mulch beds.

3.7 Invasive/Noxious Weed Control – New Work: (CLIN X00507) The Contractor shall treat areas for invasive weed control. Work could address terrestrial species (e.g., multi-flora rose) or aquatic species (e.g., Phragmites). The Contractor shall perform foliar treatment of and heavy duty cut-and-treat as appropriate as needed in vegetated areas on the compound. This task is New Work and will be performed as needed on an IJO.

3.8 Structural Pest Control: The Contractor shall inspect and treat buildings for control of infestations including, but not limited to, wood-decaying fungi, subterranean termites, wood-boring beetles, and carpenter ants. All other structural pest control is to be conducted under CLIN 0002 (Unscheduled Services).

3.8.1 Inspections: The Contractor’s inspection shall include a thorough visual inspection of both the inside and outside of the building and any attached structures. The Contractor shall use an awl or similar device for probing into wood to locate galleries. The Contractor shall also use a moisture meter to determine moisture level of the wood. Particular attention shall be given to basements and ground level crawl spaces where structural pests are more likely to exist. In buildings without basements, the ground floor shall be given particular attention. Inspection results shall be reported to the COR and IPMC (even if no infestation is found) via the IPMIS program entries within two (2) business days after each structural inspection is completed. The moisture reading shall be included on the form. For infested structures, the Contractor shall attach a sketch showing the building outline with areas of infestation and damage indicated.

3.8.2 Liquid Termite Treatments: Liquid termite treatments may consist of but not limited to drilling, pumping, rodding or trenching or a combination treatment methods. These techniques are not all inclusive as methods and technology change on a regular basis.

3.8.2.1 Termite Baiting Treatments: Termite baiting shall consist of bait systems such as but not limited to Sentricon. These bait stations shall be checked on a monthly basis and appropriate corrective actions taken once an infestation has been detected.

3.8.3. Ornamental Plant Pest Control: The Contractor shall inspect for and treat ornamental plants and turf for pests that pose risk of damage to the plants. Ornamental plant diseases include, but are not limited to, rust, canker, anthracnose, leaf spot, leaf blight, powdery mildew, black knot, stem rot, twig blight, bagworms, mites, scale insects, caterpillars, bark beetles and gall. Approval from the Installation Urban Forester is required prior to treatment and shall be accomplished under CLIN 0002 Unscheduled Services.

3.8.4 In order to preserve beneficial insects, pesticides shall be applied only when the presence of harmful pests or diseases have been identified through monitoring/inspection and more than fifteen (15) percent discoloration, defoliation or damage to the total leaf area will likely occur. Pesticide applications shall be limited only to infected plants.

3.8.5 Application of pesticides is restricted to situations where no alternative measures that will provide timely controls within the tolerance thresholds approved in the PCWP are practical. Generally, biological insecticidal soaps, horticultural oil, wettable powder and microencapsulated formulations will be considered as first choices. Solvent-based pesticides will be used as a last resort when no other effective alternative exists. The following pesticide hierarchy as a guide for determining treatment:

3.9 Expertise and Necessary Personnel: All Contractor personnel shall understand IPM principles and practices and be capable of implementing them. Contractor personnel shall have the background and experience to be capable of identifying pests and be knowledgeable about pest life cycles, habits and the conditions that affect pest populations. Contract personnel shall be able to identify wildlife species common to the Rivanna Station area, and understand all applicable environmental protection requirements. The Contractor shall possess all licenses, certifications and permits as follows.

3.10 Business License: The Contractor shall possess a Virginia Pesticide Business License issued by the Virginia Department of Agriculture and Consumer Services (VDACS) in the categories of commercial pest control to provide pest control services. The Contractor shall provide proof of licensing and proof of liability insurance prior to contract award.

3.11 Certification: All Contract personnel employed who will apply or supervise the application of pesticides under this requirement shall possess commercial certification by the Commonwealth of Virginia in the appropriate USEPA-approved State categories for the work requirements of the contract. This contract work will require the pesticide applicator certification categories listed in Technical Exhibit -11. All Contractor personnel who apply pesticides shall have full commercial certification. Neither private applicator certification nor registered technician certification are acceptable. Personnel with private applicator certification or registered technician certification are not authorized to apply pesticides on Federal or Military Property. The Contractor shall provide proof of State certification prior to contract award.

3.12 Environmental Permits: All Contract personnel employed who will be handling wildlife, including carcasses, shall possess the appropriate wildlife permits from the Commonwealth of Virginia (e.g., DGIF Commercial Nuisance Animal Permit), (http://www.dgif.virginia.gov/permits/guide.asp; http://www.dgif.state.va.us/forms/PERM/PERM-043.pdf ) and USFWS Migratory Bird Treaty Act Depredation Permit (http://www.aphis.usda.gov/ws/ca/news/usfws_migratory_bird_depredation_permit.pdf).

The Contractor shall provide proof of applicable State and/or USFWS wildlife permitting within thirty (30) calendar days after contract award and prior to handling any wildlife (including carcasses), and annually thereafter.

The Contractor shall obtain and operate in accordance with the applicable requirements of the Virginia NPDES Permit (“Discharges from Pesticide Applications”). This permit is anticipated to become a requirement by the State in calendar year 2011 (http://www.deq.virginia.gov/export/sites/default/vpdes/pdf/VAG87-PesticidesGPFactSheet-01-25-11Draft.pdf). The Contractor shall obtain their own, and operate under such, permit. The Contractor shall provide the COR and IPMC copies of valid permits within thirty (30) calendar days Virginia establishing this permit requirement and prior to application of applicable pesticides, and annually thereafter. The Contractor shall provide the COR and IPMC copies of any permit compliance reports supplied to the regulatory agency within five (5) business days of submission to the agency.

3.13 Subcontracting: If the Contractor subcontracts any work under this contract, the subcontractor must follow the same rules and guidelines as the prime contractor.

4.0 APPLICABLE PUBLICATIONS AND FORMS

4.1 Publications: Publications applicable to this PWS are listed below (all publications listed are available via the Internet at the specified web address). Federal agencies are mandated by Public Law (Federal Insecticide, Fungicide and Rodenticide Act, Section 136r) of title 7, United States Code to use IPM.

The Contractor shall be responsible for complying with all Federal, Department of Defense (DoD), Army, State, and Local laws, including but not limited to:

DoD Instruction (DoDI) 4150.07;

National Environmental Policy Act of 1969 (42 USC 4321 et seq.);

Federal Insecticide, Fungicide and Rodenticide Act of 1972, as amended (7 USC 136 et seq.);

Clean Water Act, as amended (33 USC 1251 et seq.);

Federal Endangered Species Act, as amended (16 USC 1531 et seq.);

Migratory Bird Treaty Act, (16 USC 703-712);

Bald and Golden Eagle Protection Act (16 USC 668-668d);

Army Regulation AR 200-1, Environmental Quality (http://www.apd.army.mil/pdffiles/r200_1.pdf)

IPM Policy Letter: http://www.nec.belvoir.army.mil/pubs/Belvoir/PL/32.pdf

TG 20: http://www.afpmb.org/content/afpmb-publications

TG 138: http://www.afpmb.org/content/afpmb-publications

5.0 DEFINITIONS AND ACRONYMS

Applicator/Operator: Any individual who applies pesticides or supervises the use of pesticides; and who has been authorized to do so by successfully completing a training program approved by the United States Environmental Protection Agency (USEPA), followed by formal certification by DoD or the Commonwealth of Virginia.

Contracting Officer’s Representative (COR): An individual who is responsible for technical administration of the contract and assures proper Army surveillance of the Contractor’s performance.

Emergency Service Call: Those pests that pose an immediate risk to life, health, or safety, present a disturbance to mission or high-visibility area of the installation. These services will be included in CLIN 0004 of the RFQ.

Installation Pest Management Coordinator (IPMC): The individual designated by the Installation Commander to coordinate and oversee all pest management activities on the Installation.

Integrated Pest Management (IPM): A planned program incorporating a wide variety of technological and management practices to achieve long-term and environmentally-sound pest suppression and prevention. IPM uses targeted, sustainable methods including education/communication, habitat modification, non-chemical control, biological control, and, where necessary, the use of pesticide compounds, formulations, and application methods that present the least potential hazard to humans and the environment. Federal Agencies are mandated by Public Law (Section 136r-1 of the Federal Insecticide, fungicide and Rodenticide Act) to use IPM.

Integrated Pest Management Plan (IPMP): A long-range, well-defined planning and operational document that describes the IPM program. Written pest management plans are required as a means of establishing and implementing IPM.

Integrated Pest Management (IPM) Policy Letter: An Installation-specific policy for IPM. (Fort Belvoir’s IPM Policy Letter is available on the Installation Website.)

Integrated Pest Management (IPM) Outlines: Pest-specific controls and quality control standards.

Medically Important Pests: Medically important pests are those that have the potential to cause disease or injury to the Fort Belvoir Military Community. Medically important pests include, but are not limited to, pests normally found near food and organic wastes (e.g., cockroaches, flies, rodents), pests that sting or suck blood (e.g., wasps, bees, bed bugs, fleas, ticks, mosquitoes), rabies vectors (e.g., skunks, foxes, raccoons), and animals with venomous bites (e.g., black widow spider, copperhead snake). Medically important pests include animals capable of transmitting diseases or harming humans when they are in situations where they pose risk of doing so. Sick/injured animals and animals with an immediate potential to bite humans are also considered to be medically important animals that pose risk to human health and safety from any location on the Installation (indoors or outdoors). Such animals include, but are not limited to, possible rabies vectors (e.g., skunks, foxes, raccoons) and injured animals with the potential to bite.

Out of Cycle Pesticide Use Request (OCPUR): The OCPUR is a supplement to the Pesticide Use Proposal (PUP). An OCPUR is a pesticide use request for pesticides that were not included in the Installation’s annual Pesticide Use Proposal. (See below for information on the Pesticide Use Proposal)

Pests: Include invertebrate species such as cockroaches, fleas, bedbugs, flies, bees, wasps, ants, crickets, beetles, termites, aphids, borers, and canker worms and vertebrate species, such as snakes, bats, mice, rats, squirrels, skunks, foxes, and deer. Wildlife species are considered a pest when and where their presence presents a risk to life, health and safety, a risk to installation operations, or impacts quality of life.

Pest Control Work Plan (PCWP): A Contractor-developed document (a draft is submitted as part of the Contractor proposal) that describes how the requirements of this contract will be met. The PCWP establishes strategies and methods for conducting a safe, effective, and environmentally sound IPM program. The final PCWP includes the approved IPM Outlines.

Pesticide: Any substance or mixture of substances, including biological control agents, that may prevent, destroy, repel, or mitigate pests and is specifically labeled for use by the USEPA. Also, any substance or mixture of substances intended for use as a plant regulator, defoliant, desiccant, or biocide. The Armed Forces Pest Management Board (AFPMB) does not review or approve disinfectants or biocides.

Pesticide Use Proposal (PUP): The PUP documents the exact pesticides proposed to be used on an Installation the following year. The pesticides listed in this proposal must be approved by the designated DoD-certified Army Pest Management Consultant through the COR and IPMC prior to use. The Army Pest Management Consultant confirms that the pesticides are registered by the USEPA and State and are being used for the correct target site and pest.

Quality Assurance Surveillance Plan (QASP): A detailed plan prepared by the COR to ensure that work is being managed in a sound and reasonable way, and that work products will be of acceptable quality to the…