403 RSVA Solid Waste Management Attachment.docx

Attachment 7

CLS - 403

Solid Waste Management as of 11 Jan 2019

Table of Contents

2.3 Recycle Support…………………………………………………………………………………3

1.0 General Information.

1.1 Overview

. Solid Waste Management is a comprehensive approach to managing non-hazardous solid waste that encompasses green procurement, waste prevention, and disposal programs. The Contractor, partnering with the installation, shall determine and utilize the most cost effective Recycle and Solid Waste Management services, emphasizing innovation and commercial best practices, to maximize diversion. The Contractor shall dispose of all commercial, industrial, and community activity waste in accordance with (IAW) all applicable Federal, State, and local laws and regulations. The waste shall be disposed of at a Subtitle “D” Municipal Solid Waste (MSW) landfill located in the State of Virginia and approved and fully permitted by the Department of Environmental Management. The Contractor shall pay all applicable fees associated with disposal.

1.2 Deliverables. The Contractor shall compile historical data, prepare reports, and submit information as specified by the Deliverables as directed by the Contracting Officer’s Representative (COR) or Alternate Contracting Officer’s Representative (ACOR).

1.3 Co-mingling Waste. The Contractor shall not co-mingle or transport MSW refuse with off-post generated MSW refuse. Solid waste and recyclables generated (excluding regulated medical or hazardous waste) shall be collected, transported, and disposed of at the direction of the COR/ACOR.

1.4 Outside Normal Duty Hours. Except for specials events, the Contractor shall not be required to provide services after normal duty hours, weekends and Federal holidays. Services outside of normal duty hours must be authorized by the Contracting Officer (KO).

2.0 Description of Services.

2.1 Scope. The Contractor shall determine the best disposal method for solid waste management to avoid picking up an empty dumpster or container. The disposal method shall be approved by the KO. The Contractor shall empty recycle/refuse containers, compacters, and roll-offs once a week. In the event of demand fluctuations, frequency adjustments must be approved by KO. The Contractor shall remove all litter and waste on the ground within a ten (10) foot radius of the container. The Contractor shall track and report to the COR/ACOR all container weights and number of services per week. The Contractor shall perform services IAW approved scheduled routes for pick-up and respond to calls for service when dumpsters reach full before scheduled pick-up. Recyclable items include, but are not limited to, the following:

a. Cardboard

b. Woody debris and wood pallets

c. Plastics

d. Paper

e. Aluminum/tin cans

f. Scrap metal

g. Toner cartridges

NOTE: Unless only single stream service from vendors in area are available the above will be utilized.

2.1.1 Ordnance. Under no circumstances shall the Contractor knowingly accept ammunition, explosives, or firearms. The Contractor shall immediately report all potentially explosive items or materials to the COR.

2.1.2 Hazardous Materials. The Contractor shall not handle asbestos, human remains, or compact military food heaters. The Contractor shall not handle bio-medical (also known as “red bag”) or other hazardous materials. The Contractor shall report to the COR/ACOR any hazardous materials identified or discovered at the Collection Point.

2.1.3 Scavenging. The Contractor shall prohibit scavenging of materials from the Collection Point. The Contractor shall not salvage materials. The Contractor shall maintain the Collection Point to discourage the harboring, feeding, and breeding of disease vectors.

2.2 Schedules.

2.2.1 Recycle/Refuse Collection Schedule. The Contractor shall coordinate with the COR/ACOR to develop a schedule that minimizes interference with Government business and submit the schedule to the KO for approval. The Contractor's schedule shall cover a 12month period. The Contractor shall submit the schedules not later than (NLT) ten (10) days prior to contract performance start date and every subsequent option period. The Contractor shall submit changes to the schedule to the KO NLT ten (10) working days prior to the proposed implementation date of any change. The Contractor shall not implement schedules or changes to the work schedule without prior written approval from the KO. The Contractor shall perform all work under the contract IAW the Contractor's schedules. All schedules shall be submitted to the KO for approval.

2.2.2 Specific Tasks Routes/Schedules Submittals. The Contractor shall submit a schedule organized in two (2) hour increments and by days of the week for vehicle routes and collection. The report shall be submitted for KO approval NLT ten (10) business days from the award date of the contract. The Contractor shall jointly monitor with the COR/ACOR the fill capacities during the first thirty (30) days of performance and one (1) other time during each performance period. Proposed changes to the schedule or haul route shall be approved by the KO in writing prior to route changes. Estimated container sizes and frequencies are found in TE REFUSE. A map of the current dumpster locations is shown in TE BINS.

2.3 Recycle Support

2.3.1 Recyclables Segregation. The Contractor shall segregate recyclable materials by commodity type. The Contractor shall load the segregated commodities for transport IAW Department of Transportation (DOT) Standards. The Contractor shall assist in the disposal of non-recyclable items found during the recyclable commodity segregation process.

2.3.1.2 Bulk Items. The Contractor shall collect and dispose of bulky items (e.g., shipping cartons, scrap lumber, discarded furniture, appliances, wood pallets) placed at loading docks, or outside a refuse container.

2.3.1.3 Hazardous Items. Items such as refrigerators, freezers, and window air conditioner units may contain chlorofluorocarbon (CFC). Items containing CFCs shall be picked up and properly disposed.

2.3.1.4 Scrap Metal Items. Scrap metal roll-offs will be inspected by the COR/ACOR prior to transport. The Contractor shall obtain a stamped DD form 1348-1A, Issue Release/Receipt Document, from the vendor and submit the stamped form to the COR/ACOR.

2.3.1.5 Toner Cartridge Items. The Contractor shall palletize and shrink wrap all cartridges and electronics for shipment if collected by the Government for selling.

2.4 Collection Containers.

2.4.1 Container Management. The Contractor shall place, combine, relocate, and remove all recycle/refuse containers and equipment in types and quantities, adequate to collect and deliver after receiving approval from the COR/ACOR. Damages to property or grounds after placing containers shall be repaired by the Contractor at no cost to the Government.

2.4.2 Containers and Installation Access. The Contractor shall place recycle/refuse containers according to standoff distances in TE BINS. In addition, the recycle/refuse collection containers shall be positioned more than fifteen (15) yards from a food establishment’s entrance doors and adjacent entry way.

2.4.4 HAZMAT in Containers. The Contractor shall notify the Directorate of Public Works (DPW) Environmental Division and COR immediately after asbestos or other HAZMAT has been identified.

2.4.5 Container Approval. All recycle/refuse collection containers (e.g., bins, totes, or cages) shall be KO approved. Containers must be clearly marked to identify names, telephone numbers, and emergency telephone numbers.

2.4.6 Serviceable Containers. The Contractor shall maintain refuse containers in a serviceable condition. The containers are unserviceable if any one of the following conditions exist:

a. Container does not meet specifications

b. Container is not leak proof (storm water pollution prevention compliant)

c. Container is not enclosed (except for roll-off containers designed to be open)

d. Doors, lids or hardware are missing, damaged, not operational, or do not close in the manner in which they were designed to close

e. Over twenty-five percent (25%) of exposed surface is not a uniform color (painted if container is not molded or composite plastic)

f. Over ten percent (10%) of exposed surface is covered with rust

g. Container exterior is damaged (substantial dents, holes, excessive scratches, burrs, ragged edges that present the container in an undesirable appearance).

2.4.7 Container Lids. All containers shall be equipped with metal lids and locking latches. All solid waste container tops, lids, and doors shall be closed after emptying.

2.4.8 Evaluating Containers. The Contractor shall evaluate the condition of collection recycle/refuse containers on a quarterly basis and provide this information in a report to the COR/ACOR. The report shall include container size, serial number, location, condition rating, number of times cleaned that quarter, number of times painted that quarter, the number of times repaired that quarter, number of dumpsters moved that quarter, total number of serviceable collection containers, and number of collection containers in need of repair.

2.4.9 Container Replacements. Deteriorated solid waste containers shall be replaced or repaired by the Contractor at no cost to the Government. The Contractor shall replace containers within two (2) working days of receiving notification. The Contractor shall furnish replacement containers when containers are removed for cleaning, painting, maintenance, or repair.

2.4.10 Container Spillage. The Contractor shall pick up all spillage resulting from emptying of container and compacting of solid waste, recycle material, or grease in vehicles.

2.4.11 Complaints. Complaints regarding unsanitary conditions due to Contractor negligence shall be corrected by the Contractor within two (2) hours of notification.

2.4.12 Container Cleaning Schedule. The Contractor shall provide clean recycling/refuse containers on the compound at all times.

2.5 Collection Vehicles.

2.5.1 Vehicle Maintenance. Collection vehicles shall be maintained and serviced IAW the manufacturers’ recommendations. The Contractor shall ensure collection vehicles receive periodic safety checks and all irregularities shall be repaired before the vehicle is operated. The Contractor shall remove, all inoperable or unserviceable Contractor-furnished vehicles and equipment, off the installation. The Contractor shall not leave MSW in collection vehicles over twenty-four (24) hours. The collection vehicle operator shall immediately clean up all spills caused during the operation. All operators of Contractor-furnished vehicles shall be licensed by the State and operate IAW installation traffic regulations. The Contractor shall not leave vehicles unattended unless properly locked and secured.

2.5.2 Unserviceable Vehicles. The Contractor and/or their vendor shall have serviceable vehicles to ensure completion of contract requirements in the event of breakdowns, repair, or other mechanical problems. Vehicles that are identified as unserviceable shall be repaired or replaced NLT seven (7) calendar days at no additional cost to the Government. The Contractor shall provide maintenance and repair service.

2.6 Special Events/Tasks.

2.6.1 Special Events Planning. The Contractor shall participate in the planning and coordinating of special events. Scheduled special events typically take place installation-wide.

2.6.2 Additional Services. The Contractor shall be required to provide an additional three (3) collections or relocate four (4) containers for special ceremonies, small construction projects, security, and organizational events. Relocations shall be accomplished, with the approval from the COR, not more than eight (8) working hours after the verbal request by phone. Major events requiring refuse and recycling support will be planned two (2) weeks in advance and the Contractor shall provide services necessary to support the event. The Contractor shall place recycling and refuse containers at the event or locations for the period of time specified by the COR/ACOR.

2.7 Other Events.

2.7.1 Storms and Natural Disasters. The Contractor shall provide additional collection containers or increase frequency of services to manage the temporary demand. The Contractor shall provide additional resources as needed to facilitate returning to full operational capacity.

2.7.2 Inclement Weather Planning. Upon notification of destructive weather by the COR/ACOR to prevent damage to containers, the Contractor shall collect all containers and temporarily relocate them to positions adjacent to buildings or other immovable structures. The Contractor shall provide appropriate tie-downs. The Contractor shall return all refuse/recycle collection containers to normal positions when destructive weather conditions have diminished.

2.7.3 Inclement Weather Delay. If the Contractor determines unsafe weather conditions for continued operations, then the Contractor shall request approval from the KO to suspend services. The Contractor shall suspend collection and disposal operations because of inclement weather only after receiving approval from the KO. The Contractor shall resume operations with KO approval.

2.7.4 Unscheduled Clean-Ups. The Contractor shall remove materials on the ground at collection sites and clean-up unauthorized (illegal) dump sites. Examples may include abandoned property generated from unit moves or barracks clean-ups. The Contractor shall provide the appropriate containers and labor.

2.7.5 Examples of Scheduled and Unscheduled Requirements. Scheduled requirements include the following: military unit field exercises, Freedom Fest, Family Day, and Single Soldier Day, recovery operations due to natural causes or man-made causes, and military unit deployments. The Contractor shall provide collection containers to adequately manage the waste volume. Unscheduled events will be coordinated through the COR/ACOR. Upon notification, the Contractor shall provide the required services within five (5) working days.

2.7.6 Emergency Work. The KO may designate a work requirement as an emergency. The Contractor shall respond immediately to emergency work requests. The Contractor shall divert employees, if necessary, to respond to and accomplish emergency work. Emergency work would be necessary for the protection of life, health, or safety. Response time shall not exceed one (1) hour and work shall commence within two (2) hours upon notification. The Contractor shall continue working until the work is complete.

2.7.7 Installation Closures. The Contractor shall have a Project Manager, designated as emergency essential, to handle refuse collections during installation closures IAW to DFARS 237.76.

2.8 Reports.

2.8.1 Monthly Summary Report. The Contractor shall provide a monthly summary report of tonnage landfilled as MSW and materials recycled to include, but not limited to, the following: electronics, bulk metal, paper, cardboard, co-mingled recyclables, Freon, tires, and organics. The monthly summary report shall, at a minimum, identify the alternative waste streams, C&D, organics, stable waste, landfill/transfer station tipping fees, and percent MSW and recyclable.

2.8.2 Work Control, Records, and Reports Plan (WCRRP). The Contractor shall develop and implement a WCRRP to include all information control procedures necessary to ensure timely and acceptable accomplishment of all contract data requirements; and permit tracking of work in progress. The Contractor shall submit a WCRRP to the KO for approval NLT ten (10) days after contract performance start date, and modifications to the plan NLT seven (7) working days prior to implementation of any changes. The Contractor shall revise, modify, and resubmit the plan for approval annually. The Contractor shall accurately, completely, and legibly prepare and submit the documentation and automated reports to the KO. Reports shall include any supplemental charts, photographs, manufacturer's pamphlets, etc., necessary to complete the report.

2.8.3 Container Condition Report. The Contractor shall evaluate the condition of the collection containers on a monthly basis and provide this information in a quarterly report to the COR/ACOR.

2.8.4 Weekly Skip Reports. The Contractor shall provide a Weekly Skip Report (WSR) to the COR/ACOR listing containers that cannot be serviced because of blocked access, contamination, illegal material, etc. The Contractor shall contact the COR/ACOR within (one) 1 hour after identifying the non-collected container. The Non-Collected Container Report shall contain the service date, truck or route number, driver's name, container location, time container was checked, why it could not be emptied, and comments (for notations such as a description and license number of blocking vehicle). Upon notification by the COR/ACOR, the Contractor shall ensure collection of the refuse collection container NLT four (4) hours following notification.

2.8.5 Regulatory Agency Inspections. The Contractor shall submit a written report of any inspection visit by representative(s) of any regulatory agency and immediately notify the KO. This report shall include the representatives' names, titles, identification numbers, and agencies, reason(s) for the visit, and comments or findings. The Contractor shall submit a copy of all reports received as a result of these visits to the COR/ACOR by the end of the next working day following receipt of the report. Any samples, reports, etc. shall be accompanied by a statement signed by the inspecting regulatory agency representative validating their authenticity.

2.8.6 Other Reports. The Contractor shall provide copies of other reports to the COR/ACOR, such as those reports the Contractor develops to submit to State Regulators or to support the Contractor's work system, within one (1) working day of completion.

3.0 Work Capability Levels.

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