402 RSVA Custodial Services Attachment.docx

Attachment 6A - VCC Services

CLS-402

Custodial Services

10 Jan 2019

Table of Contents (Main Headings)

1.0 General Information.

1.1 Overview. The Contractor shall provide Custodial Services on Rivanna Station. The work and frequency are defined in the Work Capability Levels table located in paragraph 3.0. These works include, but are not limited to, the following: cleaning restrooms and kitchens; removing trash and emptying recycle bins; cleaning windows, highchairs, cribs, playpens, and food service areas; vacuuming and spot cleaning carpet, sweeping and mopping floors, and buffing; dusting and scrubbing walls; cleaning upholstered furniture; and other associated work as directed by the Contracting Officer’s Representative (COR).

2.0 Description of Services.

2.1 Scope. The Contractor shall provide all management, tools, equipment, and labor necessary to ensure that custodial services are performed. The Contractor shall accomplish all cleaning tasks in accordance with (IAW) the Work Capability Levels table, located in paragraph 3.0, in order to meet the requirements of this PWS. The three (3) levels of custodial service include the following:

a. Enhanced Service

b. Standard Service

c. Basic Service

2.1.1 Access Control Guard Facilities and Visitor Control Center. The Access Control and Visitor Control Center are part of this contract for services. The following Building numbers are to receive custodial services:

2.1.2 The Contractor shall perform custodial services IAW all applicable laws, regulations, Army standards, instructions, and commercial practices. The Contractor shall display the appropriate caution signs when cleaning floors or any other surface that might pose a risk to injury for any personnel that are present. Facility to be cleaned are:

NOTE: Child care and youth services facilities shall receive Enhanced Service. Refer to CLS 402 Custodial Services for CDC for details of service to be provided. For all installation level support facilities that do not fall into Enhanced or Standard Service, they shall be considered Basic Service.

2.2 Green Procurement. In order to comply with the green procurement requirements of Section 6002 of the Resource Conservation and Recovery Act of 1976 (RCRA) and Executive Order 13423, the Government requires the use of recycled and recovered materials and products identified in the Environmental Protection Agency's (EPA) Comprehensive Procurement Guidelines. These materials and products must meet the requirements of the Performance Work Statement (PWS), must not delay the progress of work, must be available from more than one source, and must not be cost prohibitive. EPA guideline items are seen as the minimum that should be considered when evaluating recyclable materials. Other materials and products not listed, but commonly used in industry outside of the Government, should also be considered. Material and product submittals for all recycled-content items should list the recycled and recovered materials used and the percentage content. The Contractor shall track the purchase, quantities, and the percent of recyclable content for these materials throughout the life of the contract. The Contractor shall consolidate and provide this information to the COR in quarterly reports. The Contractor shall annually submit a summary report of certification and estimate as required by FAR 52.223-9, title, Certification and Estimate of Percentage of Recovery Material Content for EPA Designated Items, upon completion of the base year and each follow-on year, until completion of the contract to the COR. The quarterly and annual reports shall be sent to the COR. The intended end use of the item, materials with recovered materials content, at levels recommended by the EPA's CPG is found at website; http://www.epa.gov/cpg/products.

2.3 Special Event Cleaning. The Contractor shall provide Custodial Services for special events, which shall be outside of the established frequencies for custodial services as directed by the Contracting Officer (KO). These events include, but are not limited to, VIP visits, and Inspector General (IG) Team visits. The KO will notify the Contractor of the requirements as soon as it is known, but not less than seventy-two (72) hours prior to the event. The Contractor shall complete all cleaning tasks not less than four (4) hours prior to each event.

2.4 Facility Cleanings. The Contractor shall clean accessible floor surfaces. The Contractor shall move chairs, trash receptacles, or other easily moveable items to maintain floors underneath these items. Grout on wall and floor tiles shall be free of dirt, scum, mildew, and residue.

2.5 Hard Floors. (Vinyl, Ceramic, Wood, Concrete, etc.) The Contractor shall accomplish cleaning by the most appropriate method (vacuum, sweep, mop, spot clean, etc.) and with cleaning solutions, if applicable, for the specific floor type. The Contractor shall move chairs, trash receptacles, or other easily moveable items to maintain floors underneath these items. Hard floors shall be cleaned, scrubbed, sealed, polished, waxed, and stripped as required. After cleaning floor surfaces, to include grout, the Contractor shall ensure hard floors have a uniform, clean appearance without streaks, swirl marks, detergent residue, or any evidence of soil, stain, film, or standing water. Baseboards and corners shall also be clean.

2.5.1 Spray and Buff. The Contractor shall spray and buff all floors receiving floor maintenance.

2.5.2 Stripping/Finishing. The Contractor shall strip, scrub, seal, and wax floors as necessary to maintain a uniform glossy appearance. The Contractor shall ensure the wax is non-skid as directed by the COR. The Contractor shall move chairs, trash receptacles, or other easily moveable items to maintain floors underneath these items. The Contractor shall remove all stripping solution, sealant, and waxy residue from floor drains immediately upon completion of service.

2.6 Carpeted Floors. The Contractor shall ensure the carpets are maintained free of soil, dirt, debris, litter, and other foreign matter by effective routine vacuuming. The Contractor shall move chairs, trash receptacles, or other easily moveable items to maintain floors underneath these items. The Contractor shall vacuum carpeted floors and rugs with an industrial-type vacuum cleaner that has been certified with a GOLD rating by the Carpet and Rug Institute (http://www.carpet-rug.org).

2.6.1 Removable (Area and Throw) Rugs. The Contractor shall ensure area and throw rugs receive the same service as annotated above.

2.6.2 Annual Carpet Cleaning and Shampooing. The Contractor shall clean carpets using an extractor approved by the Carpet and Rug Institute (http://www.carpet-rug.org) with a GOLD rating. The Contractor shall move chairs, trash receptacles, or other easily moveable items to maintain floors underneath these items. A commercial truck-mount Steam Extraction Method shall be used IAW standard commercial practice. The Contractor shall use a portable unit for use in areas where it is not feasible or practical to use a truck-mount system with approval from the COR. A heavy-duty spot remover, approved by the Carpet and Rug Institutes with a GOLD rating, may be required in heavily soiled areas. Stains which are not easily removed by normal cleaning processes shall be treated using an alternate method.

2.6.3 Spot Cleaning Floors and Carpets. The Contractor shall spot clean floor surfaces to remove spots two (2) square feet or less. Areas that are embedded to the point of non-removal and have been treated during two (2) consecutive cleanings and resists removal shall be annotated to the COR/ACOR for resolution.

2.7 Floor (Walk-Off) Mats. The Contractor shall vacuum and clean interior floor mats. Floor mats shall be free of all visible lint, litter, debris, soil and other foreign matter. Soil and moisture underneath mats shall be removed and mats returned to their normal location. Area and throw rugs shall receive the same service.

2.8 Stairways/Elevators/Handicap Lifts. The Contractor shall clean all floor surfaces IAW the non-carpeted and carpeted requirements as appropriate. Stair guards, handrails, wall caps, and baseboards shall be free from grease and grime. The Contractor shall remove all marks, dirt, smudges, scuffs, and other foreign matter from adjoining stairwell walls, up to seventy-two (72) inches height from stair tread level, to provide or maintain a clean, uniform appearance.

2.9 Trash Collection and Removal. The Contractor shall collect and dispose of all trash from all waste receptacles, to include wastebaskets and other trash containers (exterior waste baskets, trash receptacles, and smoking urns are included in the scope of trash removal). The Contractor shall remove any trash boxes or debris stacked near the waste receptacles. The Contractor shall replace plastic trash bags and can liners as needed.

2.9.1 Recycle Collection and Removal. The Contractor shall collect, pickup, and dispose of all recycle paper from the appropriate recycle bins located at each office. The Contractor shall dispose of the collected paper to the nearest recycle dumpster located outside at each building.

2.10 Restrooms/Toilet Areas/Locker Rooms.

2.10.1 Clean and Disinfect. All surfaces of sinks, toilets, urinals, lavatories, showers, shower mats, dispensers, plumbing fixtures, drinking fountains, saunas, partitions, dispensers, doors, walls, partitions, stalls, stall doors, entry doors (including handle, kick plates, ventilation grates, metal guards), walls, and other such surfaces shall be cleaned and disinfected using a germicidal agent and free from water and scale deposits, soil, streaks, and other removable matter. Restrooms shall be left with a clean or odorless scent. Showers, toilets, and urinals shall be free of spots, water spots, scale buildup, soap scum, odors, and any other deposits. Mirrors shall be clean and have no streaks or other removable matter. Partitions shall be smudge, stain free. Vents (within seventy-two (72) inches of the floor) shall be clean. Walls and grout shall be free of all film, spots, and detergent buildup.

2.10.2 Contractor Log. The Contractor shall keep a detailed log of work accomplished in each restroom receiving custodial work. The log shall include relevant custodial practices and the dates of the service after completed. The Contractor shall submit this log to the COR along with the completed project work list not later than the 5th day of each month.

2.10.3 Floor Care. The Contractor shall maintain all floor surfaces IAW original equipment manufacturer instructions and commercial practices.

2.10.4 Supplies Restockage. The Contractor shall ensure restrooms are stocked sufficiently with provided supplies including toilet tissue, paper towels, and hand soap. The Contractor shall store supplies in designated areas. The Contractor shall sufficiently stock quantities to ensure supplies do not run out before the next service date. If supplies run out prior to the next service date, the Contractor shall refill within two (2) hours of notification and without additional cost to the Government. The Contractor shall only purchase and furnish items approved by the COR/ACOR prior to use.

2.10.4.1 Resupplying Dispensers. The Contractor shall resupply all toilet tissue dispensers, towel dispensers, soap dispensers, toilet seat cover dispensers, and sanitary napkin dispensers.

2.10.5 Trash Removal. Trash containers in restrooms and locker rooms shall be emptied, trash disposed, and containers returned to their original locations. Trash receptacles shall be left clean, free of foreign matter, and free of odors. The Contractor shall replace soiled, worn, or torn plastic trash can liners. The collection of recycled refuse (paper, plastic, glass, etc.) shall be IAW local policies, laws, and regulations.

2.11 Drinking Fountains. The Contractor shall clean all facility drinking fountains, typically located near or in the vicinity of restrooms. The Contractor shall clean and disinfect porcelain, polished metal surfaces (including the orifices and drain), and exterior surfaces of fountains. Drinking fountains shall be free of streaks, stains, spots, smudges, scale, and other obvious soil. The Contractor shall not use abrasives or toilet bowl cleaners to clean drinking fountains.

2.12 Dusting. Regular dusting includes surfaces within six (6) feet of the floor and shall be free of dust, lint, cobwebs, and litter. High dusting includes surfaces above approximately six (6) feet up to ten (10) feet. Surfaces could include items such as tables, shelves, bookcases, storage lockers, window sills, hand rails, pictures, clocks, window blinds, ceiling fans, etc.

2.12.1 Light Dusting, Low (under six (6) feet). The Contractor shall dust all furniture, equipment, Venetian blinds, and all horizontal surfaces from the floor level to a minimum height of approximately six (6) feet above the top of the floor surface. The Contractor shall not move personal items.

2.12.2 Heavy Dusting, Low (over six (6) feet). The Contractor shall dust using a dust removing agent. The Contractor shall dust all visible surfaces to include cabinets, millwork, tops of low walls, window frames, drapes, and equipment to include vending machines and other materials.

2.13 Interior Glass. The Contractor shall clean exposed interior glass surfaces including windows and mirrors. Lucite, plastic or any other transparent material shall receive the same service as glass. The Contractor shall clean adjacent trim where spillage or smears occur during the glass cleaning operation. The Contractor shall clean trophy and display cases, directory boards, and other interior glass.

2.14 Windows (exterior/interior). Clean exterior/interior glass windows surfaces. Lucite, plastic, or any other transparent material shall receive the same service as glass. The Contractor shall clean adjacent trim where spillage or smears occur during the glass cleaning operation.

3.0 Work Capability Levels.

1. Facility Category Codes to be excluded from these custodial services: 141XX, 17XXX, 722XX, 724XX, and 721XX (Except 72112, WTU UPH) facilities.

2. Custodial services for facilities in the frequency chart (as shown in the columns below) are not provided to facilities assigned to military units below the Brigade level.

3. Garrison Commanders have the discretion to alter these standards to a higher level when supported as reimbursable.

4. Administrative space within U.S. Army Reserve unit facilities with Category Code 17140 is considered non-reimbursable for Custodial Services. US Army Reserve receives equal IMCOM installation BASOPS Service as all Army tenants. USARC will receive custodial services regardless of the unit level and will receive the same level of support as other authorized buildings on the installation. Any service beyond the Garrison’s basic service will be provided on a reimbursable basis. To receive custodial services, the building must have the correct CATCODE.

5. Training building under CATCODE (17xxx) such as Simulations Center (CATCODE 17213) and Simulator Building (motion based) (CATCODE 17210) with administrative offices will be treated the same as Installation Admin on non-reimbursable basis.

6. Services for Warriors in Transition unaccompanied personnel housing will be funded and executed in full compliance with OACSIM policy memorandum, “Unaccompanied Personnel Housing for Warriors in Transition (WT)” dtd 14 Oct 09, ref (b) custodial services for WTs residing in WT UPH facilities.

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Microsoft_Excel_Worksheet1.xlsx 402 Custodial Service

1. Facility Category Codes to be excluded from these custodial services: 141XX, 17XXX, 722XX, 724XX, and 721XX (Except 72112, WTU UPH) facilities.

2. Custodial services for facilities in the frequency chart (as shown in the columns below) are not provided to facilities assigned to military units below the Brigade level.

3. Garrison Commanders have the discretion to alter these standards to a higher level when supported as reimbursable.

4. Administrative space within U.S. Army Reserve unit facilities with Category Code 17140 is considered non-reimbursable for Custodial Services. US Army Reserve receives equal IMCOM installation BASOPS Service as all Army tenants. USARC will receive custodial services regardless of the unit level and will receive the same level of support as other authorized buildings on the installation. Any service beyond the Garrison’s basic service will be provided on a reimbursable basis. To receive custodial services, the building must have the correct CATCODE.

5. Training building under CATCODE (17xxx) such as Simulations Center (CATCODE 17213) and Simulator Building (motion based) (CATCODE 17210) with administrative offices will be treated the same as Installation Admin on non-reimbursable basis.

6. Services for Warriors in Transition unaccompanied personnel housing will be funded and executed in full compliance with OACSIM policy memorandum, “Unaccompanied Personnel Housing for Warriors in Transition (WT)” dtd 14 Oct 09, ref (b) custodial services for WTs residing in WT UPH facilities.

TASK CAPABILITY 1 CAPABILITY 2 CAPABILITY 3

Enhanced Service Pricing Standard Service Pricing Basic Service Pricing Standard Service Pricing Basic Service Pricing Basic Service Pricing

Clean/Supply Kitchens & Breakrooms D $ D $ D $ A/R $ A/R $ N/A $

Remove Trash in Kitchens & Breakrooms D $ D $ D $ D $ D $ 2W $

Clean/Supply Restrooms D $ D $ D $ D $ D $ 2W $

Disinfect Toilets/Urinals1A D $ D $ D $ D $ D $ 2W $

Remove Trash in Restrooms D $ D $ D $ D $ D $ 2W $

Clean Drinking Fountains D $ D $ D $ D $ D $ 1W $

Remove Trash D $ D $ D $ 2W $ 2W $ 1W $

Remove Recycle 1W $ 1W $ 1W $ 1W $ 1W $ 1W $

Vacuum Cleaning D $ D $ D $ 1W $ 1W $ 1W $

Carpet Cleaning 1Y $ 1Y $ 1Y $ 1Y $ 1Y $ 1Y $

Spot Clean A/R $ A/R $ A/R $ A/R $ A/R $ A/R $

Sweep Floors D $ D $ D $ D $ D $ 1W $

Wet Mop D $ D $ D $ D $ D $ 1W $

Dry Buff or Spray/Buff 1M $ 1M $ 1M $ 1M $ 1M $ 4Y $

Stripping/Finishing Tile 2Y $ 2Y $ 2Y $ 1Y $ 1Y $ 1Y $

Regular Dusting D $ D $ D $ 2Y $ 2Y $ 2Y $

High Dusting 1W $ 1W $ 1W $ 1Y $ 1Y $ 1Y $

Clean Furniture 4Y $ 4Y $ 4Y $ 2Y $ 2Y $ 1Y $

Wash Interior Glass D $ D $ D $ A/R $ A/R $ A/R $

Wash Exterior Glass 4Y $ 4Y $ 4Y $ A/R $ A/R $ A/R $

Clean Window Treatments 4Y $ 4Y $ 4Y $ A/R $ A/R $ A/R $

Highchairs, Cribs, Playpens D2,BO $ Applicable for CDCs and Youth Services Facilities ONLY

Food Service Areas D2,BP $

Clean Doors, Doorframes D3,BQ $

Scrub Walls, Woodwork 1W 4,BQ $

Dust Ledges, Window Sills 1W 5,BR $

Clean Upholstered Furniture 2Y 6,BS $

--------------------- Total Price $ Total Price $ Total Price $ Total Price $ Total Price $ Total Price $

Legend: Biohazard Waste Notes:

A/R - As Required/Requested Caliber of the cleaning service for casualty/trauma decontamination at facilities where regulations shall be cleaned IAW MEDCOM Reg 40-35; paragraph 16 Contingency Planning (h) Casualty/trauma Suicide.

D - Daily 1Y – 1 Time a Year

1W - Once a Week 2Y - 2 Times a Year

2W - Twice a Week 4Y - 4 Times a Year Child Development Services Notes:

3W - Times a week 5Y - 5 Times a Year Caliber of the cleaning service for Child Development Services facilities will be specified as hospital-grade quality, as per AR 608-10 Ch 5-37 a.

1M - Once a Month 6Y - 6 Times a Year

2M - Twice a Month 1A. Includes partitions and walls behind toilets

1B. Window Treatments = window coverings such as blinds, drapes, interior shutters, etc.

BO - Applicable only to Child & Youth Services facilities 1. Per AR 608-10, g. (1) this service will be provided as needed, but at least semi-annually.

BP - Applicable only to Child & Youth Services facilities - for all other facilities; see "Clean/Supply Kitchens & Restrooms." 2. Includes all cleaning tasks described in AR 608-10, Ch 5-37, e. (4)

BQ - Covered under "Spot Cleaning" for all facilities except Child & Youth Services facilities. 3. Includes all cleaning tasks described in AR 608-10, Ch 5-37, e. (7)

BR - Covered under "Regular Dusting" for all facilities except Child & Youth Services facilities. 4. Includes all cleaning tasks described in AR 608-10, f. (1)

BS - Applicable only to Child & Youth Services facilities - for all other facilities; see "Clean Furniture." 5. Includes all cleaning tasks described in AR 608-10, f. (2)

N/A - Not Applicable 6. Includes all cleaning tasks described in AR 608-10, g. (4); these services will be provided as needed, but at least semi-annually.

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