W912PM21R0004 0004.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

AMENDMENT 0004

Publish answ ers to Bidder Inquiries Publish revised SATOC SEED Project Bid Schedule Publish Attachment MOTSU SOW Rail SATOC SEED Project AMDT004 Published revised SATOC BID Schedule Add Minimum/Maximum values CHANGE FAR 52.228-1 Bid Guarantee from IBR to Full text Make administrative correction to 1442 Block 12 A and 12 B to align w ith requirements in body of solicitation

1. CONTRACT ID CODE PAGE OF PAGES

J 1 30

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 31-Mar-2021

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W912PM21R0004

X 9B. DATED (SEE ITEM 11)

04-Mar-2021

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

30-Mar-2021

CODE

U S ARMY CORPS OF ENGINEERS, WILMINGTON

CONTRACTING - WILMINGTON DISTRICT

69 DARLINGTON AVENUE

WILMINGTON NC 28403

W912PM 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912PM21R0004

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION 00 10 00 - SOLICITATION

The performance payment bonds has changed from No to Yes.

The performance payment bonds calendar days 10 has been added.

SECTION 00 21 13 - INSTRUCTIONS TO BIDDERS

The following have been modified:

INSTRUCTIONS TO PROPOSERS

INSTRUCTIONS TO PROPOSERS

GENERAL INSTRUCTIONS & PROPOSAL FORMAT

(INCLUDES AMENDMENT 0002 - Revised 12 MAR 2021)

1. OVERVIEW

1.1. This Request for Proposal (RFP) solicits for a Single Award Task Order Contract (SATOC) under which task orders for general repair and maintenance service of a 120-mile railroad terminal track system services a part of the rail right of way at one location. at Military Ocean Terminal Sunny Point (MOTSU), South Port, NC.

This RFP is a 100% 8(a) Small Business concern using competitive 8(a) procedures Small Business set-aside.

Task Orders issued under any resultant contract(s) will be Firm-Fixed Price and may be either of a Construction or SRM nature. A project requiring use of civil funds is not authorized under this contract.

1.2. The instructions and requirements contained herein establish uniform evaluation procedures for the technical evaluation of proposals by the Source Selection Evaluation Board (SSEB) and the development of the Best Value Decision by the Source Selection Authority (SSA) using the Trade-Off Process (See Federal Acquisition Regulation 15.101-1). The proposal shall describe the capability of the Offeror to perform any resulting contract, and task orders issued there under, the proposal should be specific and complete in every detail as well as be prepared simply and economically, providing a straightforward and concise description of capabilities to satisfactorily perform the contract and task orders issued thereafter.

1.3. For the purposes of this solicitation, the Government will utilize a Best Value evaluation process. This will result in an award with a target of one (1) or more 8(a) Small Business Contractor based on Best Value to the Government, price and other factors considered. The contract is for five (5) years. The total estimated value for the contract will is estimated at d $24,500,000.00. Projects will vary in size but are not expected to exceed $6,000,000.00.

1.4. Each offeror must submit both a Price Proposal and Technical Proposal, in addition to Past Performance Questionnaires. The Price Proposal, Technical Proposal, and Past Performance Questionnaires must be submitted as separate volumes/files. The Price Proposal, Technical Proposal, and Past Performance Questionnaires are to be submitted, organized and tabbed as directed under Section 3.12 PROPOSAL TABBING REQUIREMENTS. All information intended to be evaluated as part of the Technical Proposal must be submitted as part of the Technical Proposal. Do not cross reference similar material in the Price Proposal, or vice versa. The Price and the Technical Proposals in addition to the Past Performance Questionnaires must be received by the closing date and time set for receipt of proposals. No dollar amounts from the Price Proposal are to be included in the Technical proposal. Do not include exceptions to the terms and conditions of the solicitation in either the technical or price proposal. Should the offer include any standard company terms and conditions that conflict with the terms and conditions of the solicitation, the offer may be determined “unacceptable” and thus ineligible for award. Should the offeror have any questions related to specific terms and conditions, these should be resolved prior to the submission of the offer.

The technical data criteria specified for each factor identified herein, shall be submitted as part of the proposal.

The offeror is responsible for including sufficient details in its proposal to permit a complete and accurate evaluation. Accordingly, the offeror shall be clear and concise in its proposal. The Government will not make assumptions concerning the offeror’s intent.

Failure to submit all the data required by the RFP and its Attachments, may be cause for determining a proposal incomplete and therefore may not considered for award.

1.5. Offers received for less than the stated number of items listed in the Bid Schedule will be considered ineligible for award. As set forth in FAR 52.215-1 (f)(4), the Government intends to evaluate proposals and award a contract without discussions with offerors (except clarifications as described in FAR 15.306(a), Clarifications and award without discussions). Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a cost or price and technical standpoint. The Government reserves the right to conduct discussions if the Contracting Officer determines them to be necessary. In the event that discussions are held, a competitive range determination will be made. If the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals

1.6. The Government will evaluate the performance capability proposals, both technical capability and price proposals in accordance with the criteria described herein and will select the highest rated Offeror for award.

2. GENERAL INSTRUCTIONS

2.1. In accordance with FAR Clause 52.215-1, Instructions to Offerors – Competitive Acquisitions, the

Government reserves the right to make award without discussions. Therefore, offerors should submit their best past performance questionnaires and price terms in their initial offer and not automatically assume that they will have an opportunity to participate in discussions or to submit a revised offer. The Government may make award of a conforming proposal without discussions, if deemed to be within the best interests of the Government. In accordance with 15.306(c) (1) and FAR Clause 52.215-1(f) (4), Instructions to Offerors – Competitive Acquisitions, the Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary. If the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals. Firms that have associated specifically for performance of this contract, consortia of firms, or any other interested parties may submit proposals. A firm or construction contractor may offer more than one proposal by entering into more than one association. Associations may be joint ventures or include key team subcontractors. Any legally organized Offeror may submit a proposal. All executed teaming arrangements shall be submitted under Volume 1, Tab D. All executed teaming arrangements shall be submitted under Volume 1, Tab E.

2.2. Contractor Team Arrangements. Contractor Team Arrangements are considered an arrangement in which (1) two or more companies form a partnership or joint venture to act as a potential prime contractor; or (2) a potential prime contractor agrees with one or more other companies to have them act as its subcontractors under a specified Government contract or acquisition program. In accordance with FAR Subpart 9.6, the Government will recognize the integrity and validity of contractor team arrangements; provided, the arrangements are identified and company relationships are fully disclosed in the offer. The Offeror shall identify the major or critical aspects of the requirement to be performed by those identified in the Contractor Team Arrangement. The submission must contain a narrative that clearly explains the relevance to a particular factor of information concerning a company that is part of a Contractor Team Arrangement. The Government will consider the adequacy of this explanation in deciding the relevance of the information to this procurement. Any narrative provided should be incorporated into the Offeror’s proposal at Volume 1, Tab E.

2.3. The Government will recognize the integrity and validity of contractor teaming arrangements, provided the arrangements are identified and company relationships are fully disclosed in the offer. As further described in paragraph 2.4, below, the Government will only evaluate the information submitted by the legal entity with whom the Government would enter into a contract. This is the legal entity represented in Tab E, as registered in System for Award Management (SAM) and identified by its specifically assigned CAGE Code.

2.4. The Government will only evaluate the information submitted by the legal entity with whom the Government would enter into a contract. This is the legal entity represented in Tab E, as registered in System for Award Management (SAM) and identified by its specifically assigned CAGE Code. However, IAW CFR 125.8(e), the Government will also evaluate past experience and past performance submitted by the individual firms that make up a joint venture.

2.5. Notwithstanding the specific requirements of any other area of the RFP, information submitted about any company other than the Offeror, whether an affiliated company, subsidiary (including wholly owned subsidiaries), or subcontractors that will perform major or critical aspects of this requirement, or other associated business, WILL NOT be evaluated for any factor unless the proposal contains a detailed narrative explaining why this submitted information is relevant to this acquisition. The Government will consider the adequacy of this explanation in deciding the relevance and weight, if any, of the information to this procurement. Where information about a subcontractor is properly submitted and given significant weight during the evaluation, the failure of the Offeror to actually perform with that subcontractor may be grounds for termination for default. Successor entities shall clearly demonstrate in their proposal the official legal means performed to transform the former Predecessor Company to its Successor, legal business entity.

Examples of substantive documentation may include but is not limited to Articles of Incorporation, Joint Venture Agreements, Novation Agreements, and Merger Documentation. Any narrative provided should be incorporated into the Offeror’s proposal at Volume 1, Tab E.

“Successor” means an entity that has replaced a predecessor by acquiring the assets and carrying out the affairs of the predecessor under a new name (often through acquisition or merger).

Note: The term “successor” does not include new offices/divisions of the same company or a company that only changes its name.

2.6. Offerors shall submit their proposal in accordance with the Section 3. General Proposal Format, paragraph 3.4.

2.7. Offerors shall submit their proposal to the address shown in Block 7 of Standard Form 1442.

2.8. Proposals are due no later than the time and date specified in Block 13 of Standard Form 1442.

3. GENERAL PROPOSAL FORMAT

3.1. Title Page. Include the title of the solicitation, solicitation number, Offeror name, and date of the submittal.

3.2. Table of Contents. Each volume of the proposal shall contain a detailed table of contents. If more than one

Adobe PDF file is used for a volume, the complete table of contents shall be included in each. Any materials submitted but not required by this solicitation (such as company brochures) shall be relegated to appendices.

3.3. All information intended to be evaluated as part of the Past Performance Volume must be submitted as part of the Past Performance Volume. Do not cross-reference similar material in the Price Proposal, or vice versa. No dollar amounts from the Price Proposal are to be included in the Past Performance Volume.

3.4. Electronic Submission. All Offerors must submit both a Price Proposal and a Technical Proposal via email, delivery and receipt requested, to the Wilmington District Contracting Division at SAW-CT- MILITARYPROPOSALS@USACE.ARMY.MIL. Ensure the subject line of the email is formatted/contains the full solicitation number and the Offeror’s legal name, i.e., W912PM21R0004 John Q Public Contractor.

Note that attachments exceeding 15 MB may not be accepted by the email server. No hard paper copies will be accepted or evaluated. Both the Price Proposal and the Technical Proposal must be received by the closing date and time set for receipt of proposals. In an effort to reduce paperwork and reduce cost, all proposals shall be submitted electronically. All submissions shall be in Adobe PDF format and shall be on 8 ½ x 11 size pages in no less than a 10 pitch or 10 font. Page limitations, where specified in the RFP, shall be considered a maximum. Offerors may use compressions utility software such as WinZip or PKZip to reduce file size and facilitate transmission.

3.5. Offerors SHALL submit an electronic version (PDF Format) of the original Volume I and Volume II, for both phases. Offerors SHALL submit only two files in PDF format (i.e. Volume I and Volume II), for each phase.

These two files should be named in a specific format: Solicitation Number, Offerors Company, and the volume (i.e. W912PM-20-R-0004_COMPANY NAME_VolumeI.pdf). Given the limited time and resources of the evaluation board, failure to provide proposal in the correct format may hinder the board's ability to evaluate the Offeror's proposal and may result in the Offeror’s proposal being determined ineligible for award.

3.6. Offerors shall submit bid bonds (Standard Form 24) in both electronic and hard copy format. Electronic copies of bid bonds shall be included in Volume 1: Offerors Certifications and Price under Tab G. Hard copies of bid bonds shall be submitted via USPS, UPS, FedEx or DHL. Hand carried bid bonds will not be accepted. Bid bond submissions shall be due by the proposal due date and time to the following address:

USACE-Wilmington Contracting Division Attn: Ms. Andrea Green

RFP# W912PM21R0004

69 Darlington Avenue Wilmington, NC 28403

Proposal due Date and Time:

Request for Proposal No: W912PM21R0004 Due Date of Proposal: 5 April 2021 Time by which Proposals are due: 4:00 P.M. (Eastern Time) Title of Project: Repair and Maintenance of Railroad Terminal Track System, MOTSU, South Port, NC

3.7. Submission Acceptance. The date and time of delivery will be established by the time of receipt by the email server (time stamped by the system), not by the date and time the offeror submits the proposal through their email account. Do not assume that electronic communication is instantaneous – in fact, it can take several minutes or more in some cases. Please make allowances for delays in transmittal. If an electronic submission is sent minutes before the deadline, but notification is not actually received in the recipients’ email inbox until after the deadline, the submission will be considered late. The Government will not be responsible for proposals delivered to any location or to anyone other than those designated to receive proposals on its behalf.

Offerors are responsible for ensuring that proposals are submitted so as to reach the designated recipient of proposals as identified herein. Offerors are responsible for allowing sufficient time for the proposal to be received in accordance with the instructions provided.

Proposals are due as specified on the solicitation document (as amended if applicable). The time & date of proposal receipt will be the upload completion/delivery time & date recorded by the email server. Do not assume that electronic communication is instantaneous. Offerors should time their upload effort with prudence by not waiting until the last few minutes—this will allow for unexpected delays in the transmittal process. If an electronic submission is uploaded minutes before the deadline but the upload doesn’t complete until after the deadline, the submission will be considered late. Offerors are encouraged to keep a copy of the upload confirmation for their records.

3.8. Number of Copies. Offerors shall submit one (1) copy of Volume I and one (1) copy of Volume II, for both phases.

3.9. The offeror is responsible for including sufficient details in its proposal to permit a complete and accurate evaluation. Accordingly, the offeror shall be clear and concise in its proposal. The Government will not make assumptions concerning the offeror’s intent.

3.10. Failure to submit all the data required by the RFP, and these instructions may be cause for determining a proposal incomplete and, therefore, not considered for award.

3.11. Exceptions: Do not include exceptions to the terms and conditions of the solicitation in either the technical or price proposal. Should the offer include any standard company terms and conditions that conflict with the terms and conditions of the solicitation, the offer may be determined “unacceptable” and thus ineligible for award. Should the offeror have any questions related to specific terms and conditions, these should be resolved prior to the submission of the offer.

3.12. PROPOSAL TABBING REQUIREMENTS. Proposals shall be organized and tabbed as follows:

NOTE: Pages that exceed the required page limitations will not be evaluated. Additional pages over the maximum allowed will be removed or not read and will not be evaluated by the Government. Tables of content, proposal cover letters, and tabs between proposal information do not count toward any page limitations in the proposal. The total number of Pages for Volume I shall not exceed 150 Pages and Volume II shall not exceed 225 Pages. The offerors submission for Solicitation W912PM21R0004 shall not exceed 375 pages in total.

3.12.1. VOLUME I OFFEROR’S CERTIFICATION AND PRICE (FACTOR 3)

TAB CONTENTS

A Cover Sheet B Standard Form 1442 C Acknowledgement of Amendments (If Applicable) D Proposal Adequacy Checklist E Section 00 45 00 – Representations and Certifications F Factor 3 Price G Teaming Agreement H Bid Guarantee (Bid Bond) I Financial Information and Bonding Capability

TAB A – The proposal cover sheet is required by FAR 52.215-1 (c) (2) and must be submitted by all offerors. The format for the proposal cover sheet is as follows:

PROPOSAL COVER

SHEET

1. The solicitation number;

2. The name, address, and telephone and facsimile numbers of the offeror (and electronic address if available);

3. A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and agreement to furnish any or all items upon which prices are offered at the price set opposite each item;

4. Names, titles, and telephone and facsimile numbers (and electronic addresses if available) of persons authorized to negotiate on the offeror’s behalf with the Government in connection with this solicitation; and

5. Name, title, and signature of person authorized to sign the proposal. Proposals signed by an agent shall be accompanied by evidence of that agent’s authority, unless that evidence has been previously furnished to the issuing office.

Offerors should ensure telephone number; fax number, e-mail address, DUNS number and CAGE Code are all included. DUNS number will be used to access Contractor Performance Assessment Reporting System (CPARS) data. Offerors should also provide any other assigned number that identifies them in the CPARS database. If a separate DUNS has been created for a joint venture (J-V) it must be submitted. The offeror should also submit their Tax ID number on the proposal data Sheet.

TAB B - Standard Form 1442, completed and signed by authorized individual(s) of the Offeror. Offers submitted in the name of a Joint Venture must be signed in accordance with the terms and conditions specified in the joint venture agreement as evidenced in the proposal.

TAB C - If applicable - ALL amendments must be acknowledged by all offerors and duly executed with an original signature by an official authorized to bind the company in accordance with FAR 4.102.

TAB D – DFARS 252.215-7009 PROPOSAL ADEQUACY CHECKLIST (JAN 2014): The offeror shall complete the following checklist (attachment 6), providing location of requested information, or an explanation of why the requested information is not provided. In preparation of the offeror's checklist, offerors may elect to have their prospective subcontractors use the same or similar checklist as appropriate

TAB E - Section 00 45 00 – Representations and Certifications. Offerors shall include any narratives as it pertains to the requirement at 2.2 to document any teaming arrangement the offeror has or will enter into.

NOTE: The offeror must submit either: a) evidence that they have a bona fide business determination from the SBA, or If they do not possess an existing determination, b) the offeror must submit a request for a bona fide business determination to the SBA district office servicing the offeror within 10 days of the solicitation date and include that submission as part of their proposal.

TAB F – Factor 1 - Price. Proposed price schedule is to be completed in its entirety by all offerors to include the Subtotals and Totals section as found in Section 00 10 00 -Solicitation, Contract Line Item Number (CLIN) Schedule. Proposal Pricing Schedule, Section 00 10 00— Schedule A, Bid Schedule & Schedule B, Seed Task Order Pricing.

TAB G – Teaming Agreements and Narratives, if applicable. See paragraph 2.2 and 2.3. Note to 8(a)— SBA must approve a joint venture agreement prior to the award of an 8(a) contract on behalf of the joint venture.

TAB H - Offerors shall provide a fully executed Bid Bond as required by FAR Clause 52.228-1, Bid Guarantee in both Hard copy and electronically in Tab H. Hard copies of Bid Guarantees (submitted via UPS, FedEx, USPS, etc.) shall be addressed to the Contract Office at:

USACE – Wilmington District Attention: Ms. Andrea Green

W912PM21R0004

69 Darlington Ave Wilmington NC 28403

For the purposes of this Request for Proposal, please note that in accordance with

(IAW) FAR 28.001:

“Bond means a written instrument executed by a bidder or contractor (the “principal”), and a second party (the “surety” or “sureties”) (except as provided in 28.204), to assure fulfillment of the principal’s obligations to a third party (the “obligee” or “Government”), identified in the bond.

If the principal’s obligations are not met, the bond assures payment, to the extent stipulated, of any loss sustained by the obligee.”

Bonds shall therefore be executed in the name of the legal entity, whether a joint venture, partnership, or the Prime Contractor of an informal teaming arrangement, with whom the government would enter into a contract for a successful offeror. The entity named on the bond must be able to acquire bonding capacity on its own merits, and not as the result of indemnification from a subcontractor or third party.

TAB I - TAB F –Financial Information & Bonding Capability (e.g. past three years financial statements, annual reports, Dun & Bradstreet Ratings and/or number, etc.) Provide a list of all current contracts held, total dollar value, award date, anticipated completion, performance and payment bond amount. Submit originals;

photocopied or scanned copies are not acceptable. Contractors MUST have a minimum bonding capability of $7,000,000.00 single and $25M aggregate.

3.12.2. VOLUME II TECHNICAL PROPOSAL (FACTORS 1 & 2)

One (1) electronic copy Adobe PDF file as tabbed per the table below shall be submitted.

TAB CONTENTS

A Factor 1, Sub-Factor 1 Management Approach B Factor 1, Sub-Factor 2 Technical Solution C Factor 2 Past Performance/Past Experience D Technical Solution Seed Project E Proposed Project Summary Schedule (Seed Project)

Page Limitations: The following page limitations are established for each factor described above: The total number of Pages for Volume II shall not exceed 225 Pages.

Factor 1 Technical Sub-Factor 1 Management Approach - Limited to 100 pages Factor 1: Technical Sub-Factor 2 Technical Solution - Limited to 100 pages Factor 2: Past Performance/Past Experience – Limited to 25 pages total, inclusive of completed Attachments 1-3, Past Experience, Past Performance Summary, and Past Performance respectively, for all submitted projects. The number of projects submitted is limited to no fewer than three (3) and no more than five (5) projects. Individual project Past Performance/Performance submissions shall not exceed five

(5) pages per project. Government evaluators will review and evaluate only the information contained on the first five (5) pages each project.

NOTE: Pages that exceed the required page limitations will not be evaluated. Additional pages over the maximum allowed will be removed or not read and will not be evaluated by the Government.

Tables of content, proposal cover letters, and tabs between proposal information do not count toward any page limitations in the proposal.

VOLUME II PROPOSAL TECHNICAL DETAILS

TAB A – FACTOR 1; SUB-FACTOR 1: Management Approach (Staffing/Key Personnel)

TAB B – FACTOR 1; SUB-FACTOR 2: Technical Solution (Scheduling/Communication/Quality Control/Safety)

TAB C – FACTOR 2: Past Performance/Past Experience: Each project submitted by the offeror and other sources will receive a relevancy rating based upon experience and a performance confidence rating based upon past performance. These ratings will then be combined, and one final past Past Performance/Past Experience rating will be assigned to each offeror using the ratings in this section.

Element 1: Past Experience Element 2: Past Performance

TAB D – Technical Solution (Seed Project)

TAB E – Proposed Project Summary Schedule (Seed Project)

SUPPLEMENTARY INSTRUCTIONS TO PROPOSERS

4. SUBMISSION REQUIREMENTS & EVALUATION FACTORS VOLUME II, TAB A – FACTOR 1 –

TECHNICAL SUB-FACTOR 1 – Management Approach (Staffing/Key Personnel)

4.1. SUBMISSION REQUIREMENTS: The Offeror shall provide information that describes the offeror’s organization and intended management approach to executing the repairs/maintenance work items in the contract per the detailed requirements herein. Concisely and clearly, describe the organizational and technical approach to project management and execution using the following format.

4.1.1. Organization: Describe what firms and how their resources will be utilized, their roles and responsibilities and any contractual arrangements that have been established. Identify the design firm chosen, if not to be self-performed. Clearly describe any teaming or joint venture arrangements, including a clear description of each Clearly describe any teaming or joint venture arrangements, including a clear description of each firm’s roles and responsibilities to be performed throughout the life of the contract. Describe any items to be self-performed and any prior experience performing related activities. Identify any items to be subcontracted, proposed subcontractor(s), and any past experience working with the respective subcontractor(s). The Offeror shall document unequivocal teaming arrangements with its subcontractors, using the format in spelled out in the proposal instructions. Include an organizational chart illustrating the organization, including key positions, their firm affiliation, the title of the position and its function within the organization. Describe the proposed management structure for the team, describing how the work items and construction process will be managed and the authorities and delegations of authority will function within the team/organization

4.1.2. Management Approach (Staffing/Key Personnel): Identify Key Personnel proposed and the requisite qualifications and experience to perform under the Contract. In order to meet this sub-factor requirement, the Offeror must thoroughly demonstrate an effective and efficient management structure through the detailed organizational chart and management plan. The organizational chart must clearly identify the proposed Key Personnel and the respective supervisory reporting structure.

The management plan must clearly demonstrate the Key Personnel proposed have the requisite qualifications and experience to perform under the Contract.

4.1.3. The Key Personnel identified must be used on the project. No deviations will be permitted unless they meet the same qualifications and experience of those individuals proposed and are expressly approved by the Contracting Officer in advance. An offeror’s use of different personnel than those proposed without approval from the Contracting Officer will be grounds for a Termination for Default.

4.1.4. At a minimum the Offeror must provide the Offeror’s position description for the positions listed below, the name of the proposed individual to fill the position, and the individual’s resume (PII information redacted). The resumes for these minimum key positions must clearly demonstrate the qualifications of the proposed individual satisfy the Key Personnel positions:

4.1.4.1. Project Manager (PM)– The PM must have at least five (5) years of experience, immediately preceding the date of this solicitation, in the proposed position. Any years of experience less than 5 years will result in a lesser rating and any years of experience more than 5 years will result in a higher rating. Project management experience with specific railroad repair/construction will result in a higher rating. Experience in highly secure/military compounds will result in a higher rating.

4.1.4.2. Superintendent – The Superintendent must have at least (5) years of experience, immediately preceding the date of this solicitation, in the proposed position. Any years of experience less than 5 years will result in a lesser rating and any years of experience more than 5 years will result in a higher rating. Experience with onsite supervision of specific railroad repair/construction will result in a higher rating. Experience in highly secure/military

4.1.4.3. Quality Control Manager (QCM)** The QCM must have at least five (5) years of experience, immediately preceding the date of this solicitation, in the proposed position. Any years of experience less than 5 years will result in a lesser rating and any years of experience more than 5 years will result in a higher rating. Quality Control experience with management and reporting of multiple work items going on simultaneously, especially with specific railroad repair/construction, will result in a higher rating. Experience in highly secure/military

4.1.4.4. Site Safety and Health Officer (SSHO)** - The SSHO must have at least five (5) years of experience, immediately preceding the date of this solicitation, in the proposed position. Any years of experience less than 5 years will result in a lesser rating and any years of experience more than 5 years will result in a higher rating. Experience with onsite supervision, especially with specific railroad repair/construction, will result in a higher rating. Experience in highly secure/military compounds will result in a higher rating.

**Dual-hatted QCM/SSHO – At the Offeror’s discretion a single individual may fulfill the roles and responsibilities of the QCM and SSHO provided the individual meets the qualifications of each position. Proposal of two (2) separate individuals or a single individual will not be considered a strength or a weakness or result in a higher rating. If the successful Offeror proposes a single, dual-hatted individual for the QCM and SSHO roles and during the performance period of any of the contract task orders the Government determines the individual performing in the dual-hatted position is not sufficiently fulfilling the responsibilities of either role, the individual must be replaced and/or two (2) separate individuals provided at no additional cost to the Government.

4.1.4.5. Railroad Track Inspectors: The Railroad Track Inspectors must have at least five (5) years of experience, immediately preceding the date of this solicitation, in railroad construction.

Provide resumes for a minimum of two (2) railroad track inspectors. Railroad track inspectors should have at least five (5) years of experience inspecting railroad track. Federal Railroad Administration (FRA) and/or U.S. Army Track Inspector certification(s) should be noted but is not required for selection. Past experience in highly secure/military compounds will result in a higher rating.

4.2. Submission of Factor 1 – Technical Sub-Factor 1 – Management Approach (Staffing/Key Personnel) shall be in no less than 10 point, Times New Roman (or similar) font, formatted on 8.5 x 11 in document, standard one (1) inch margins and single spaced. The submission shall not exceed five (5) pages in length.

Letter size and spacing requirements for illustrations and tables can be at the discretion of the offeror but must be easily readable. Fold-outs will be counted as the appropriate number of pages based on an 8 ½ X 11” sheet of paper. Pages shall be single sided. Any submission that exceeds the defined requirements herein may result in this sub-factor being removed from consideration and unevaluated. The Contractor shall number each page in order to eliminate any confusion. In the event contractor creates an ambiguity in their numbering of pages, the Government may exercise its own discretion in counting pages. If more than five (5) single sided pages are submitted, only the first five (5) pages will be evaluated, provided they meet the other defined requirements.

4.3. EVALUATION CRITERIA:

4.3.1. Each Mission Technical subfactor will receive one of the adjectival ratings defined below, and then there will be an overall roll-up adjectival rating at the factor level. The sub-factor ratings will be used to determine an overall rating for the factor. (Any sub-factor that receives a marginal or unacceptable rating will result in an overall marginal or unacceptable rating for the factor and are not eligible for award.)

4.3.2. The Government will evaluate the strengths, weaknesses and any deficiencies in the organization and the management approach. The Government will evaluate the firm’s understanding of the roles and utilization of the positions called out under this subfactor, as well as their role in the offeror’s capability to execute the work.

4.3.3. The Government will evaluate the clarity and strength of the overall management organization, the structure and staffing to execute the entire scope of work. The Offeror is required to select and commit to an organizational structure that will achieve an ‘acceptable’ rating. Joint Venture participant’s contribution to the organization should be commensurate with their skills and background. However, no key position can be filled be subcontractor personnel.

4.3.4. The Government will evaluate the strengths, weaknesses, and any deficiencies in the qualifications of the Staffing/Key Personnel and the impact upon the control approach and understanding of the processes needed to deliver the requirements of this contract. It will further evaluate the clarity, strength and level of detail provided and the logic of the qualifications and positions as described within the submission. The technical rating evaluates the quality of the offeror’s Management Approach (Staffing/Key Personnel) solution for meeting the Government’s requirements but will also include an assessment of the risk associated with its technical approach

4.3.5. Technical Approach ratings:

COMBINED TECHNICAL/RISK Management Approach (Staffing/Key Personnel) RATINGS

Color Rating Description

Blue Outstanding Proposal meets requirements and indicates an exceptional approach and understanding of the requirements. Strengths far outweigh any weaknesses. The proposal contains multiple strengths and no deficiencies. Risk of unsuccessful performance is very low.

Purple Good Proposal meets requirements and indicates a thorough approach and understanding of the requirements. Proposal contains strengths which outweigh any weaknesses. Proposal contains at least one strength and no deficiencies. Risk of unsuccessful performance is low.

Green Acceptable Proposal meets requirements and indicates an adequate approach and understanding of the requirements. Strengths and weaknesses are offsetting or will have little or no impact on contract performance. Risk of unsuccessful performance is no worse than moderate.

Yellow Marginal Proposal does not clearly meet requirements and has not demonstrated an adequate approach and understanding of the requirements. The proposal has one or more weaknesses which are not offset by strengths. Risk of unsuccessful performance is high.

Red Unacceptable Proposal does not meet requirements and contains one or more deficiencies. Proposal is unawardable.

5. VOLUME II, TAB B – FACTOR 1 – TECHNICAL SUB-FACTOR 2 – TECHNICAL SOLUTION

(Scheduling/Communication/Quality Control/Safety)

5.1. SUBMISSION REQUIREMENTS. The Offeror shall provide information that describes the Offeror’s organization and intended technical approach to executing the repairs/maintenance work items in the contract per the detailed requirements herein. Concisely and clearly, describe the organizational and technical approach to project management and execution using the following format.

5.1.1. Organization: Describe what firms and how their resources will be utilized, their roles and responsibilities and any contractual arrangements that have been established. Identify the design firm chosen, if not to be self-performed. Clearly describe any teaming or joint venture arrangements, including a clear description of each Clearly describe any teaming or joint venture arrangements, including a clear description of each firm’s roles and responsibilities to be performed throughout the life of the contract. Describe any items to be self-performed and any prior experience performing related activities. Identify any items to be subcontracted, proposed subcontractor(s), and any past experience working with the respective subcontractor(s). The Offeror shall document unequivocal teaming arrangements with its subcontractors, using the format in spelled out in the proposal instructions. Include an organizational chart illustrating the organization, including key positions, their firm affiliation, the title of the position and its function within the organization. Describe the proposed management structure for the team, describing how the work items and construction process will be managed and the authorities and delegations of authority will function within the team/organization

5.1.2. Quality Control: Describe the team’s quality control approach, corporate systems, and capabilities to maintain quality control of the work items and construction. Describe the proposed quality control organization, including the proposed staffing plan. Provide specific information on the management of tasks and work item quality control and track the evolution and changes during the working /operational process to meet the schedule. Provide information on how requests for information will be handled, shop drawings, submittal reviews and approvals, progress meetings, site visits, contract completion, closeout, as-builts and completion documentation. The Government is interested in demonstrable capabilities to control quality and how the Offeror can achieve or exceed the contract’s minimum quality control system requirements.

Detail the process planned for tracking completed work, multiple simultaneously on-going work items to include a definition of whether this will be reported in real time or at what intervals progress and statuses will be relayed to the Government. Note: Real time reporting is not required to be determined acceptable, but proposals including real time reporting will be rated higher.

5.1.3. Safety: Describe the team’s safety approach, corporate systems, and capabilities to maintain safety of the project personnel and the public. Provide specific information on ensuring safety for work being performed at geographically separated locations along the railroad corridor and various locations across the MOTSU installation

5.1.4. Proposed Summary Schedule: Offerors shall submit a preliminary summary level schedule for integrated activities. Schedules or diagrams may be provided separately in a size that is easily read but shall be bound and clearly labeled with the appropriate tab designation. Proposed schedules shall be task oriented, indicating the number of calendar days, after notice to proceed, by which milestones are to be achieved. Offeror may use a critical path or other method of his/her choice; however, schedules shall be graphically represented. Provide a narrative, describing the plans as related to the work items. If long lead item equipment must be ordered, describe the requirement in the narrative and show the required ordering date in the schedule. Show the overall construction phase and turnover for each completed work site, rail section. It is not necessary to show the detailed breakdown construction (e.g., by trades) of each section. The schedule shall show the joint Contractor-Government section turnover and quality inspection(s). Offeror must demonstrate the capability and flexibility to plan and schedule multiple sections being worked concurrently to meet the proposed contract completion period. Clearly identify any constraints on the schedules presented (e.g., labor or material availability, permits, weather, etc.). Indicate the anticipated overall critical path on the schedule

5.1.5. The Offeror will submit a quantitative proposal for the seed project utilizing the R.S. Means base cost data books listed in Section 01 00 04: Delivery Order Procedures. Offerors’ final proposed price will be submitted on Schedule B (see Phase 2 – Price); however, the offeror is required to submit the same proposal breakout with the prices omitted. Offerors shall provide ALL supporting documents (R.S. Means Break Out, etc.) with the prices omitted. Offeror’s proposal shall be prepared in accordance with the RFP and meet the requirements as stated in the SATOC scope of work and Seed Project scope of work.

5.2. EVALUATION CRITERIA:

5.2.1. Each Mission Technical subfactor will receive one of the adjectival ratings defined below, and then there will be an overall roll-up adjectival rating at the factor level. The sub-factor ratings will be used to determine an overall rating for the factor. (Any sub-factor that receives a marginal or unacceptable rating will result in an overall marginal or unacceptable rating for the factor and are not eligible for award.)

5.2.2. PART 1: Offerors’ technical approach as to their seed project will be evaluated based upon the proper utilization of the applicable R.S. Means method and proposing appropriate quantities to complete the seed project. Offerors will also be evaluated on how well they understand and apply their proposed coefficient.

5.2.3. PART 2: The Government will evaluate the summary schedule. The Government will evaluate the schedule to assess the strength of understanding of the project scope and restrictions which must be considered in the schedule, e.g., permitting, long lead items, etc. The Government will evaluate the strength of understanding of events associated with coordinating design submittals, reviews and incorporating review comments and the realism of the schedule. The Government will evaluate the design packaging plan for logic, reasonableness, how it facilitates meeting the proposed contract duration and how it facilitates the Government’s ability to timely perform its design reviews. A schedule that offers advantage(s) to the Government over one that merely indicates an adequate understanding of the scope, restrictions, major milestones and general understanding of the various events that can affect start and completion of construction may receive additional consideration. The technical rating will consider the offeror’s technical solution. The technical rating evaluates the quality of the offeror’s technical solution for meeting the Government’s requirements but will also include an assessment of the risk associated with its technical approach

5.3. Technical Approach Ratings:

TECHNICAL SOLUTION (Scheduling/Communication/Quality Control/Safety) RATINGS

Color Rating Description

Blue Outstanding Proposal meets requirements and indicates an exceptional approach and understanding of the requirements. Strengths far outweigh any weaknesses.

The proposal contains multiple strengths and no deficiencies. Risk of unsuccessful performance is very low.

Purple Good Proposal meets requirements and indicates a thorough approach and understanding of the requirements. Proposal contains strengths which outweigh any weaknesses. Proposal contains at least one strength and no deficiencies. Risk of unsuccessful performance is low.

Green Acceptable Proposal meets requirements and indicates an adequate approach and understanding of the requirements. Strengths and weaknesses are offsetting or will have little or no impact on contract performance. Risk of unsuccessful performance is no worse than moderate.

Yellow Marginal Proposal does not clearly meet requirements and has not demonstrated an adequate approach and understanding of the requirements. The proposal has one or more weaknesses which are not offset by strengths. Risk of unsuccessful performance is high.

6. VOLUME II, TAB C – FACTOR 2 PAST EXPERIENCE ELEMENT

6.1. SUBMISSION REQUIREMENTS:

6.1.1. Specialized Experience and Technical Competence. The Government will evaluate all information available to determine depth of experience and competence. The Government may contact and interview the points of contact and reserves the right to interview other individuals if the points of contacts are not available. Additionally, the Government reserves the right to use any other source of information necessary to verify past experience/performance. Offerors are reminded that both independent data and data provided by Offerors in their proposals may be used by the Government to evaluate Offeror past performance.

However, the burden of providing thorough, complete, and recent, within ten (10) years of this solicitation, past performance information as requested in this paragraph remains with the Offerors.

6.1.2.