01 00 04 Amendment 0006.pdf

MOTSU SATOC - Railroad Repair W912PM21R0004

SECTION 01 00 04

DELIVERY ORDER PROCEDURES

12/14

PART 1 GENERAL

1.1 CONTRACT ADMINISTRATION

Administration of the delivery orders under this contract will be performed by the US Army Corps of Engineers, Wilmington District contracting office. No changes, deviations, or waivers shall be effective without a modification of the contract or delivery orders executed by the Contracting Officer or his/her authorized representative authorizing such changes, deviations, or waivers.

1.1.1 Correspondence Identification

All correspondence and data submitted by the Contractor under this contract shall reference the Project Number, Delivery Order Number and Project Name.

1.1.2 Delivery Order Limitations

Delivery orders may be subject to statutory cost limitation.

1.1.3 Adjustments To Basic Prices

AMENDMENT 0002

The Contracting Officer will include the current Davis-Bacon wage determination with each delivery order request, and the Contractor will be required to pay a minimum of those rates. The Contractor is responsible for using the most current version of the Davis Bacon Wages for the appropriate area. When using Cost Works, the MOTSU pricing shall be based on the 284 zip code prefix.. The pricing database shall be updated quarterly, and line item costs will be based on those updates. The Contractor shall bear the cost of Means Pricing Guide Software updates using the latest version of Cost Works ).

AMENDMENT 0002

PART 2 PRODUCTS

2.1 ORDERING PROCEDURES

2.1.1 Notification of Contractor

As the need exists for performance under the terms of this contract, the Contracting Officer, or his/her authorized representative, will notify the Contractor of a new requirement. The Contractor shall receive a Statement of Work (SOW) with general requirements, which the Contractor will be able to utilize to lay out the work using the SATOC Technical Specifications.

The SOW may also include preliminary sketches or advance concept drawings, depending on the complexity of the particular project. The SOW and preliminary sketches are only conceptual documents and do not become part of the delivery order or contract. Once the Contractor's drawings are approved by the Government and the negotiation process is complete, the

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Contractor shall provide a revised SOW to be approved by the Government.

When approved, the revised SOW becomes attachment one to the delivery order. The revised and approved construction drawings become attachment two.

2.1.2 Build Only Delivery Order

Build Delivery Order allows the Government to issue a Delivery Order for all work incidental to constructing a delivery order that was designed and negotiated under a Design Only Delivery Order.

2.2 CONTRACTOR's RESPONSE

Upon receipt of the SOW, the Contractor shall respond to the needs of the Government as specified in the SOW and Request for Proposal (RFP).

2.2.1 Site Visits

A reasonable number of investigative visits to a proposed work site shall be completed in the company of the Contracting Officer or his/her authorized representative, Public Works representative and other Government personnel as necessary. The purpose of the visit is for the Contractor to gather enough information to prepare the drawings/sketches, project estimate and revised SOW.

2.2.2 Verbal Contact

Establishing verbal contact with the Contracting Officer or his/her authorized representative to further define the scope of the requirement if necessary.

2.3 DELIVERY ORDER DURATION

The Government will establish the Delivery Order duration for each Delivery Order.

2.4 CONTRACTOR's PROPOSAL

Upon establishing the scope of the individual requirement, the Contractor shall then prepare his/her proposal for accomplishment of the task.

2.4.1 Services to be Furnished

AMENDMENT 0004

AMENDMENT 0002

The contractor shall provide all management, supervision, labor, materials, tools and equipment necessary for the performance of all work in relation to this contract in direct support of MOTSU and Wilmington District, U.S. Army Corps of Engineers, in accordance with the Scope of Work, and as required. The services to be provided shall be priced in accordance with the most recent RS Means Cost Data publications utilizing Cost Works or - RS Means Online , and the coefficient pricing factors as indicated in this section and as otherwise required.

AMENDMENT 0002

AMENDMENT 0004

SECTION 01 00 04 Page 2

2.4.2 Coefficient Factors

Any Division 1 line items that reference line items in other RS Means Divisions (2 - 44) shall not be considered Division 1 costs and shall not be included in the coefficients.

2.4.2.1 Coefficient Base Pricing

The purpose of coefficient based pricing is to permit the Government and the contractor to quickly arrive at a fair and reasonable firm fixed price for the requirements that fall under this contract. All RS Means Division 1 line items NOT specifically excluded from the coefficients shall be included in the coefficients. There will not be a separate annual escalated coefficient rate. The coefficient and hourly rates negotiated at the time of contract award will be used throughout the life of the contract. The coefficients shall include all costs listed in RS Means Division 1 with the following exceptions:

2.4.2.1.1 Consultants

Food Service and Kitchen Consultants, Educational Facility Consultants, and Elevator and Conveying Systems Consultants services, as referenced in Division 1, are not contained within the coefficient and will be treated as non- pre-priced line items on a per delivery order basis.

2.4.2.1.2 Non-Contractor Generated Hazardous Materials or Waste

Non-Contractor Generated Hazardous Materials or Waste (including asbestos, lead paint and mold) are not contained within the coefficient and will be treated as non- pre-priced line items on a per delivery order basis.

2.4.2.1.3 Surveys and Soil Investigations

Surveys and Soil Investigations will be treated as pre-priced line items on a per delivery order basis and shall not be included in coefficients and shall be included as Division 2 pre-priced line items.

2.4.2.1.4 Rubbish Removal

Rubbish Removal as defined in RS Means Division 1, Section 01 74, line item 01 74.13.20.0200 is not included in the coefficient and shall be included as Division 2 pre-priced line items.

2.4.2.1.5 Pre-Priced Line Items

All Models, Photographic Documentation (if allowed by site Security Officers), Renderings, and Temporary Security line items as defined by Division 1 section 11 31.50 (Models), 11 31.75 (Renderings), 32 33.50 (Photographs), and 56 32.50 (Watchmen) of RS Means shall be excluded from the coefficients and shall be priced as pre-priced line items on a per delivery order basis.

2.4.2.1.6 Air Supported Structures

Deletion of Division 1 line item 01 52 13 20.5000, Air Supported structures. Air Supported structures shall not be used for Office or Storage space as defined in Division 1 and are not included in any coefficients.

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2.4.2.1.7 Design or Construction Work Items

Any design or construction work items under Division 01, section 91 13.50, Commissioning (only), of RS Means, is excluded from the design-bid-buildcoefficients and will be treated as non-pre-priced line items on a per delivery order basis.

2.4.2.1.8 Waste

Waste of excess material quantities is incidental costs, which are included within the contract-pricing factor. Quantities used on individual delivery order proposals shall be taken from field measurements or design plans, as appropriate, without allowance for waste unless RS Means authorizes under individual line items. Costs for expendable supplies, lubricants, wear and tear on tools, are included in the installation/construction costs in the RS Means cost of construction and will not be paid separately.

2.4.2.1.9 North Carolina Sales Tax (012163)

North Carolina sales tax shall be applied to the proposal utilizing 012163 Taxes, the closest CSI to the current percentage. Sales tax shall be excluded from the coefficients and shall be priced as a pre-priced line item on a per delivery order basis.

2.4.2.2 Design and Consulting Services

Design and Consulting services as referenced in Division 1 will remain the same. Any additional effort of design and consulting services necessary either as an added design deliverable as identified in the SOW for the delivery order or as necessary during the life of the delivery order (i.e.

re-design not due to contractor performance) are not contained within the coefficient. These will be treated as negotiable hours against pre-priced line items as per Engineer Price Schedule (AEPS). Reproduction of the extra copies will be treated as pre-priced line items as per AEPS. The AEPS will only be used if authorized in the delivery order or by the contracting office, unless stated it is to be assumed that the AEPS is not to be utilized.

2.4.2.3 Staffing for Field Office

Staffing for the field office will not be included in the coefficient.

These hours will be treated as negotiable hours against pre-priced line items as per Field Office Staffing Price Schedule (FOSPS).

2.4.2.4 Engineer Price Schedule (EPS)

The following is an example using AEPS, utilizing the appropriate rate.

DISCIPLINE HOURLY RATE($) HOURS TOTAL

Electrical Engineer

Structural Engineer

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DISCIPLINE HOURLY RATE($) HOURS TOTAL

Civil Engineer

Surveyor

2-man Survey Crew

Geotechnical Engineer

Fixed Costs $ per Document Quantity

Reproduction Copies: 22x34

Reproduction Copies: 8.5x11

Reproduction Copies Color: 8.5x11

Reproduction Copies: 11x17

Reproduction Copies Color: 11x17

CD-ROM (Material Only)

*Rates shall be fully loaded to include all OH, Profit, and Bond

AMENDMENT 0002

NOTE:

The AEPS will only be used if authorized in the delivery order or by the contracting office, unless stated it is to be assumed that the AEPS is not to be utilized. Profit shall included in the coefficient.

AMENDMENT 0002

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2.4.2.5 Field Office Staffing Price Schedule (FOSPS)

AMENDMENT 0006

The following is an example using FOSPS, utilizing the appropriate rate.

DISCIPLINE HOURLY RATE ($) HOURS TOTAL

Superintendent

Quality Control

Project Manager

Safety $50.00 5 $250.00

Office Assistant

Laborer

Qualified Rail Inspector

*Rates shall be fully loaded to include OH, Profit, and bond

AMENDMENT 0006

AMENDMENT 0002

NOTE:

These rates will only be used if a staff is required for a field office per delivery order or agreed upon by the Contracting Officer. All other field office overhead requirement fees will not be negotiated separately. Profit shall be included in the coefficient.

AMENDMENT 0002

2.4.3 Compliance

Compliance with Division 1 Specification Sections 01 00 02 through 01 57

20.00 10 (inclusive), as found in the contract, are included in the coefficients. The coefficients shall include all work listed in UFGS Division 1.

2.4.4 Travel and Per Diem

Travel and per diem costs for all projects shall be determined on an individual delivery order basis as a separate line item cost to be reimbursed in accordance with Joint Travel Regulations and shall not be applied to a coefficient. It is generally not the intention to include travel and per diem in these delivery orders unless specifically identified in the SOW, it should be implied that it will not be paid. If

SECTION 01 00 04 Page 6 the contractor believes travel and per diem are necessary and it is not included in the SOW, the contractor may ask permission from the Contracting Officer for inclusion.

PART 3 EXECUTION

3.1 DELIVERY ORDER PRICING

3.1.1 DELIVERY ORDER PRICING FOR COST WORKS

For each delivery order, the contractor shall make a site visit prior to completing their proposal. A field survey of the project shall be included with the proposal.

The most current version of R.S. Means Cost Works will be utilized in cost estimate production. The following cost data books will be referred to as the "base cost data books" and will be used in RS Means Cost Works (Found in Open Titles): Building Construction Cost Data, Mechanical Cost Data, Plumbing Cost Data, Electrical Cost Data, Assemblies Cost Data, Site Work & Landscape Cost Data, Heavy Construction Cost Data, Concrete & Masonry Cost Data, Green Building Cost Data Book, Interior Cost Data Book. The following cost data books will be referred to as the "optional cost data books": Light Commercial Cost Data Book, Facilities Construction Cost Data Book, Facilities Maintenance and Repair Cost Data Book and the Commercial Renovation Cost data Book. The optional cost data books will only be utilized if authorized in the delivery order or by the Contracting Officer. Unless stated it is to be assumed the optional cost data books are not to be utilized. If a line item (CSI number) is not located when utilizing the optional cost data books the base cost data books must be used to locate the line item (CSI number).

The delivery order firm fixed-price shall be arrived at by adding all of the RS MEANS line items and multiplying that total by the appropriate coefficient. The RS MEANS lines item totals are arrived at by multiplying the RS Means unit cost from the "including Overhead and Profit" column by the Number of Units.

Assemblies may be used if the CSI description matches the scope of work.

Assembly use must be identified and agreed upon at the CSI discussion meeting.

Wage rate shall be set in Union Costs utilizing Cost Works

The latest Master Format shall be used in the master format setting of Cost works, currently 2010 (50 Division).

The location setting of Cost Works for MOTSU shall be set in Wilmington NC, Zip Code Prefix of 284.

All R.S. Means 12-digit line numbers (CSI numbers) will be discussed without quantities at the CSI discussion meeting at a time specified in the RFP.

Current quarterly cost data provided in Cost Works will be used at the time of proposal.

All other estimating factors are to be in accordance with UFC 3-740-05 Han dbook for Construction Cost Estimating and UFC 3-700-02A Construction Cost Estimates.

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AMENDMENT 0002

AMENDMENT 0002

3.2 PRICING METHODS

3.2.1 RS Means Pricing For Cost Works

Utilize RS Means line item cost from the "Total with Overhead and Profit" column. This method is required unless requested and approved by the Contracting Officer prior to submission of proposal.

3.2.1.1 Alternate Price Method (Pre-Priced)

Where a suitable match between the cost items required and those published in RS Means may not be found, combining labor from one published item with the materials and equipment from another may arrive at a fair and reasonable cost. In these cases the proposal construction line item shall be presented as a pair of construction items, with the descriptions amended to note: "Labor only" and "Material only" along with the RS Means reference numbers to permit the Government to evaluate the applicability of the item to the intended construction scope. Each line of the pair shall include its published proportion of overhead and profit. The selected RS Means line item shall be subject to Government approval. The alternate price method shall not be used when a suitable approximate or edited RS Means line item is available. Cost items derived in this manner must be delineated as required. A minimum of 90% of the total construction proposal cost must be calculated using RS Means pre-priced cost line items. The appropriate pre-priced coefficient applies to any line item utilizing this method.

3.2.1.2 Approximate Price Method (Pre-Priced)

Where a suitable match between the cost items required and those published in RS Means may not be found, an item that closely matches may be substituted with the concurrence of the Government. The work item selected must be the closest match available from the RS Means published data as approved by the Contracting Officer. Cost items derived in this manner must be delineated as required. A minimum of 90% of the total construction proposal cost must be calculated using RS Means pre-priced cost line items. The appropriate pre-priced coefficient applies to any line item utilizing this method.

3.2.1.3 Edited Price Method (Pre-Priced)

Where a suitable match between the cost items required and those published in RS Means may not be found, an edited line item may be substituted. The edited method is similar to the approximate method except that the description of the work is edited to match the required construction, as approved by the Contracting Officer. Each line shall include its published proportion of overhead and profit. Cost items derived in this manner must be delineated as required. A minimum of 90% of the total construction proposal cost must be calculated using RS Means pre-priced cost line items. The appropriate pre-priced coefficient applies to any line item utilizing this method.

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3.2.1.4 Non Pre-Priced Method

Where a suitable match between the cost items required and those published in RS Means may not be found, the contractor may propose a unit cost by using a non pre-priced item. Non pre-priced items shall be supported by three responsive bids. Non pre-priced items that encompass scopes larger than line items (i.e. trade bid) shall be considered non-responsive unless, approved in advance by the Contracting Officer. Non pre-priced line items shall be fully loaded to include all overhead, profit, and bond. Coefficients do not apply to non pre-priced line items. Non pre-priced line items are to be fully negotiated. Non pre-priced line items exceeding 10% of the price of the delivery order must be approved in advance by the Contracting Officer. Unit costs established other than by RS Means pre-priced unit costs must be clearly identified to the satisfaction of the Government or they will be disallowed.

3.2.1.5 Engineer Price Schedule (EPS)

Utilize EPS line item costs for additional design and consulting services if additional Engineering services are necessary as identified in a delivery order modification SOW or as authorized by the Contracting Officer.

NOTE:

This method shall be used in modifications if the Contracting Officer authorizes the additional design efforts.

3.2.1.6 Field Office Staffing Price Schedule (FOSPS)

Utilize the FOSPS line item costs if Field Office staffing is necessary as identified in the delivery order or delivery order modification SOW or as authorized by the Contracting Officer.

NOTE:

This method shall be used in modifications if the Contracting Officer authorizes the use and a time extension is approved.

AMENDMENT 0002

AMENDMENT 0002

3.3 SATOC DELIVERY ORDER PROPOSAL PREPARATION

3.3.1 Delivery Orders

Delivery Orders shall be initiated with a Request For Proposal (RFP) signed by the Contracting Officer, which includes the Government's Statement of Work (SOW). Following issuance of the RFP, the Government will schedule a new delivery order meeting. The initial meeting shall be attended by Contractor personnel with sufficient experience to permit a meaningful meeting. At the meeting, the designated Government representative(s) identified in the RFP shall review the Scope of Work (SOW) with the contractor. The SOW may consist of anything from a list of project performance objectives to a set of 100% construction drawings. At the conclusion of the initial meeting the contractor and the Government shall agree on the schedule for the next step in the project development process. The contractor shall perform a pre-proposal field survey to ascertain the conditions present at the construction site that may impact the scope, schedule, or budget. This site visit shall be documented by

SECTION 01 00 04 Page 9 the contractor and presented to the Government for review and approval with the contractor's proposal and prior to issuing any delivery order.

It shall describe any assumptions that the contractor used in developing their proposal. A CSI discussion meeting will occur after the site visit.

The CSI discussion meeting is typically 2-3 weeks after the site visit and will be specified in the RFP or by the contracting officer. The purpose of the CSI discussion meeting is to agree upon a list of line items without quantities. The agreed upon CSI list without quantities will be used to build the final proposal. Costs for all pre-delivery order work, site visits, and proposals shall be included within the contractor's coefficients.

3.3.2 The Design-Bid-Build Coefficients

Design-Bid-Build Coefficient shall include all Field Office Overhead costs not excluded per section 01 00 04, 2.4.2, Coefficient factors, all Home Office Overhead Costs, Profit, and Bond. The Field Office Staffing Price Schedule (FOSPS) will be used to price the personnel per task order requirement or when agreed upon by the Contracting Officer, these personnel costs are not included in the coefficient. Design-Bid-Build Coefficient captures the indirect costs, profit, and bond not included in the RS Meansor Cost Book unit prices.

3.4 DESIGN-BID-BUILD DELIVERY ORDERS

3.4.1 Firm Fixed Price Proposal

The Contractor shall prepare a firm fixed priced proposal to satisfy the scope of work. The proposal will be based on "pre-priced" method as described above unless a different method is approved by the Contracting Officer. The proposal shall reflect the Statement of Work and the site visit and field survey. The proposal shall utilize the appropriate Design-Bid-Build coefficient applied to the line item costs. The proposal shall be submitted to the Government by the date required in the Request for Proposal letter. The total of the non pre-priced total work item costs shall not exceed 10% of the total proposal price, unless approved in advance by the Contracting Officer. The delivery order will be issued as a firm-fixed priced delivery order.

3.5 COST SECTION OF PROPOSAL

The cost section of each proposal submitted by the contractor shall include the following information: Line item number (CSI), description, quantity, unit of measure, unit cost for material, unit cost for labor, unit cost for equipment, unit cost for O&P, and the extended total for O&P for pre-priced, alternate priced, approximate priced, and edited priced.

The summation of all extended O&P totals will then have the appropriate coefficient applied. The coefficient applied number or the summation of coefficient applied numbers is the project total, unless the SOW or Contracting Officer requires/authorizes the use of the Field Office Staffing Price Schedule (FOSPS) and/or the Engineer Price Schedule (EPS).

When authorized the Field Office Staffing Price Schedule (FOSPS) and Engineer Price Schedule (EPS) totals will be added to the existing project total. The back-up information for FOSPS and AEPS will include the discipline, hourly rate, number of hours and total cost for each discipline. The total costs for each discipline will be added for a complete cost for FOSPS and AEPS. Coefficients do not apply to non pre-priced line items. Non pre-priced line items are to be fully

SECTION 01 00 04 Page 10 negotiated and added to the total cost of the project.

Note: The AEPS will only be used for delivery order modifications that require additional engineering services.

The FOSPS is used for delivery orders and delivery order modifications that require time extensions.

3.6 MEETINGS AND CONFERENCES

3.6.1 CSI Discussion Meeting

The purpose of the CSI Discussion Meeting is to agree upon a 12 digit line number (CSI) list without quantities for the project. The meeting will occur after the site visit at a time specified in the RFP. The Contractor will provide a digital Excel file of the proposed CSI list, NLT 2 days prior to the published CSI Discussion Meeting date. The draft CSI list should be in a final draft state.

3.6.2 Pre-Construction Conference

A meeting attended by designated representatives of the Government, the Contractor and Customer after project award but before the start of work to discuss all aspects of the required work for a delivery order. The Government will host the Pre-Construction Conference, provide an agenda and prepare minutes after the meeting.

3.6.3 Meeting of Mutual Understanding

After the Postaward Conference, before start of construction, and prior to acceptance by the Government of the CQC Plan, meet with the Contracting Officer and discuss the Contractor's quality control system. Submit the CQC Plan a minimum of 5 calendar days prior to the Coordination Meeting.

During the meeting, a mutual understanding of the system details must be developed, including the forms for recording the CQC operations, design activities , control activities, testing, administration of the system for both onsite and offsite work, and the interrelationship of Contractor's Management and control with the Government's Quality Assurance. Minutes of the meeting will be prepared by the Government, signed by both the Contractor and the Contracting Officer and will become a part of the contract file. There can be occasions when subsequent conferences will be called by either party to reconfirm mutual understandings or address deficiencies in the CQC system or procedures which can require corrective action by the Contractor.

3.6.4 Work Scheduling Meeting

3.6.4.1 Weekly

A weekly meeting between the Contractor's Project Manager, the Government's Construction Manager(s), and the Contracting Officer's authorized representative shall be held to discuss any problems or scheduling of work. At this meeting the Contractor will address his/her proposed work schedules and ongoing progress of projects. Required temporary utility services, time and duration of interruptions, road cuts, and repairs requiring traffic control, and protection of adjoining areas shall be included. Coordination action by the Contracting Officer or his/her authorized representative relative to the items addressed will be

SECTION 01 00 04 Page 11 accomplished during these weekly meetings. The Contracting Officer or his/her authorized representative may cancel or reschedule as needed.

3.7 SAFETY ASSURANCE

3.7.1 Safety Meeting

The Contractor shall keep a Safety Meeting log of meetings held with his /her employees on Safety and the Government has the right to inspect it at any time. Representatives of the Contractor shall meet with the Contracting Officer and his/her representative(s) prior to the start of repair, alteration or construction activities for the purpose of reviewing the Contractor's safety and health programs and discussing implementation of all safety and health provisions pertinent to the work to be performed under the contract. The Contractor shall be prepared to discuss, in detail, the measures he/she intends to take in order to control any unsafe or unhealthy conditions associated with the work to be performed under the contract. This meeting may be held in conjunction with the preconstruction conference, if so directed by the Contracting Officer or his/her authorized representative. The conduct of this meeting is not contingent upon a general preconstruction meeting. The level of detail for the safety meeting is dependent upon the nature of the work and the potential inherent hazards. The Contractor's principal on site representative(s), the general superintendent, and his/her safety representative(s) shall attend this meeting.

3.7.2 Requirement for MOTSU Safety Coordination

The Public Works, or his/her authorized representative, shall be the determining office for each design requiring coordination with other MOTSU safety offices, such as Safety, Environmental, etc.

3.8 APPROVED EQUAL

The SOW, drawings and the Technical Provisions of these specifications may, in some instances, refer to certain items of equipment, material, or article by trade name. References of this type shall not be construed as limiting competition, but shall be regarded as establishing a standard of quality.

3.9 ACCEPTANCE

3.9.1 Approval of Each Delivery Order

The Contractor shall notify the Contracting Officer or his/her authorized representative in writing seven (7) calendar days prior to construction start of each individual delivery order to allow the Government sufficient time to notify the applicable using organization(s) unless this requirement is waived by the Government.

3.9.2 Modification and/or Suspension of Work

When either a Suspension of Work is lifted or a modification is issued the Contractor shall notify the Contracting Officer or his/her authorized representative within two (2) working days prior to construction start to allow the Government sufficient time to notify the applicable using organization(s).

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3.9.3 Pre-Final Inspection

Prior to requesting a Final Inspection, the Contractor shall request a Pre-Final Inspection. The request shall be made in writing five (5) working days prior to the anticipated date of the Pre-Final Inspection.

The Pre-final Inspection shall be conducted with the Government Inspector, the Contract Administrator, the Contractor's Quality Control Representative, the Contractor's Project Manager and any technical experts or other parties as deemed necessary by the Government. Any discrepancies noted during the pre-final inspection will be corrected prior to the final inspection. If discrepancies are noted during the pre-final inspection the Contractor shall state in writing a date when the discrepancies will be corrected and upon completion of the discrepancy correction will notify the Contracting Officer or his/her representative in writing the discrepancies have been corrected and request a final inspection.

3.9.4 Notice of Completion of Delivery Order

When the Contractor is ready for the Final Inspection, he/she will request the inspection in writing to the Contracting Officer's authorized Representative five (5) working days before the desired date.

3.9.5 Final Inspection

The Final Inspection will be performed with the Contractor by the Government Inspector, the Contract Administrator, and other pertinent Government personnel. If any discrepancies are found the final inspection becomes a pre-final inspection. Accepted projects will be fully operational for the purpose intended. As-Builts and O&M manuals shall be submitted the date the final inspection is made. In the event the as-built submittal is disapproved, it will be resubmitted within two (2) calendar days after disapproval.

3.10 CLOSEOUT OF DELIVERY ORDER

3.10.1 Closeouts

The closing out of various features of the contract shall be done within thirty (30) calendar days after the Government contract construction completion date. The Contractor's specific submittals, Transfer and acceptance of Military Real Property (DD Form 1354) and items are required for closeout may include but, are not limited to Operation and Maintenance Manuals (O&M), training, spare parts, equipment list, guarantees, as-built shop drawings.

3.10.2 Closeout Materials

The following is a general list of the various types of closeout materials and the data required for each. (* indicate date required on initial submittal)

3.10.2.1 O&M Manuals

Descriptions, Specification Paragraph*, Date Due*, No. Copies Due*, Date Submit Action Code, Resubmit Date, Approved, Date to User, No. Copies.

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3.10.2.2 Training Requirements

Description*, Specification Paragraph*, Length Required*, Date Scheduled, Plan Submitted, Plan Approved, Date Training Held.

3.10.2.3 Spare Parts Required

Description*, Specification Paragraph*, Quantity Required*, Date Turned Over to User.

3.10.2.4 Salvaged Material

Description*, Specification-Plan Requirement*, Quantity*, Turn In Document Received .

3.10.3 Government-Furnished Equipment

Description*, Specification-Plan Requirement*, GFCI-GFGI*, Number Required*, Date Equipment Date Required*, Date Equipment Required*, Turnover Document Provided .

3.10.4 Utilities Provided or Relocated by Others

Description*, Relocate or Provide*, Specification-Plan Note*, Date Required*

3.10.5 Transfer and Acceptance of Military Real Property (DD Form 1354)

Projects will be divided into areas of work and property, categorized by Army category codes and associate cost. Contractor will coordinate directly with the Contracting Officer's Representative.

3.10.6 Final As-Built Submittals

Refer to paragraph 9.0 RECORD DRAWINGS for As-Built requirements.

3.10.7 Warranties

Not later than the date the final invoice is submitted, the Contractor shall provide a listing to the Contracting Officer or his/her authorized representative identifying as a minimum, the Delivery Order Number, the extent/location of work (Building number and extent of the work accomplished, e.g., entire roof, west wing, etc.), Project Number and Project Title; the date of final acceptance by the Government; and the date each warranty will expire.

In connection with these requirements, the Contractor shall furnish, in writing, the name, telephone number, and address of a licensed company which is authorized by the Contractor, to initiate and maintain warranty work action on their behalf. This single point of contact will be located within the local service area of the warranted work and will be responsive to Government inquiry on warranty work action and status. The single point of contact will respond to a call within the time periods as follows: four (4) hours for heating, air-conditioning, refrigeration, air supply and distribution, and critical electrical service systems and food service equipment, and twenty-four (24) hours for all other systems. The names, addresses, and telephone numbers for day, night, weekend, and holiday service responses shall be furnished to the Contracting Officer or his/her authorized representative and also

SECTION 01 00 04 Page 14 posted at a conspicuous location in each mechanical and electrical room or close to the unit. This submittal may be provided once if it is applicable to all projects.

Compliance with this paragraph does not relieve the Contractor of any responsibility in connection with providing specific warranties and/or guarantees as required by this contract.

In the event the Contractor or his/her designated representative fails to commence and diligently pursue any warranty work required within a reasonable time after notification, the Government shall have the right to have the work performed by others, and after completion make demand for reimbursement of any and all expenses incurred by the Government while performing the work, including, but not limited to, administrative expenses.

Warranty repair work which arises to threaten the health or safety of personnel or the safety of property or equipment will be handled by the Contractor on an immediate basis as directed verbally by the Contracting Officer. Failure of the Contractor to respond as verbally directed will be cause for the Contracting Officer to have the warranty repair work performed by others and to proceed against the Contractor as outlined above.

Environmental Permit/Commitment Closeout Submittals:

During the phase-out period, the incumbent Contractor shall be fully responsible for completion of all delivery orders issued within the contract term.

3.11 CONTRACTOR-FURNISHED EQUIPMENT DATA

Prior to final inspection and acceptance of the work, the Contractor shall submit the data mentioned in the following subparagraphs.

3.11.1 Equipment List

An itemized equipment list showing unit retail value and nameplate data including serial number, model number, size, manufacturer, etc., for all Contractor-furnished items of mechanical equipment, electrical equipment, and fire protection systems installed under this contract.

3.11.2 Guarantees

A list of all equipment items, which are specified to be guaranteed accompanied by a copy of each specific guarantee thereof. For each specific guaranteed item, a name, address, and telephone number shall be shown on the list and warranty sticker for subcontractor who installed equipment, equipment supplier or distributor and equipment manufacturer.

The completion date of the guarantee period shall correspond to the applicable specification requirements for each guaranteed item.

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