Pre-Proposal_Conference_Slides_W912L718R7002.pdf

PRE-PROPOSAL CONFERENCE

10 July 2018

SolicitationW912L7-18-R-7002

Replace KC-135 Maintenance Hangar &

Shops

PROJECT NO.PSXE999132

ConstructionLocation:

134th Air Refueling

Wing Louisville,Tennessee (TN)

INTRODUCTION

Randal Halbrooks: Procurement Contracting Officer (USPFO- TN)

CMSgt Richard Lusby: Administrative Contracting Officer (134th

ARW)

Maj David Barrett: Deputy Base Civil Engineer, Contracting Officer Representative (134thARW)

Lt Col Brian Austin: Base Civil Engineer/Commander (134th

ARW)

52,000 sf hangar Includes:

28,000 Maintenance Hangar Area 19,400 General Purpose Shop Area 4,600 Corrosion Control Are 5,400 Avionics Shop Area

LEED Silver

Base + Options 1-14 730 Days after NTP

Contract Line Item Number (CLIN) Structure:

Base = CLIN 0001

Options = CLIN 0002 - 0015

Project is being solicited as an Unrestricted action The Contract will be awarded using Tradeoff

Source Selection Procedures resulting in the Best Value to the Government

Evaluation Factors – Technical,Past/Present Performance,Small Business Participation and Price

Subcontracting Plan – Large business only

Website - https://www.fbo.gov

Solicitation &Amendments

Exhibits

Questions & Answers (Q&A)Document

Check Regularly & Refresh Web Page

Specifications, Supplements, & Plans/Drawings https://www.fbo.gov/

The Government intends to award without discussions and there may not be a chance for discussions, corrections, or revised proposals.

Offerors are strongly cautioned to carefully read all the requirements of the solicitation and comply accordingly.

Evaluation Factors for Award are detailed in RFP section 00120

Carefully review section 00120 when preparing proposal

Comply with section 00100 and 00110 requirements

Failure to furnish a complete proposal may result in elimination from consideration

Best value is defined as an award based on the greatest overall benefit in response to the requirement. Award is based on price and other non-cost related factors.

Award in this process does not necessarily mean the lowest price wins

Evaluation Factors and Relative Importance

• Factor 1 is slightly more important than Factor 2

• Sub-factor 1, Demonstrated Experience and Key Personnel (slightly more important than sub-factor 2)

• Sub-element 1, Demonstrated Experience (slightly more important thansub-element 2)

• Sub-element 2, Key Personnel

• Sub-factor 2, Technical Approach Plan and Construction Schedule

• Sub-element 1, Technical Approach Plan (slightly more important than sub-element 2)

• Sub-element 2, Construction Schedule

Factor 1, Technical Merit

• Factor 2 is slightly less important than Factor 1Factor 2, Past/Present Performance

Factor 3, Small Business Participation

• Factor 3 is significantly less important than Factor 2

• (Both large and small business)

• Not rated

• Price evaluation will determine if the proposed prices are fair and reasonablePrice

Evaluation Factors and Relative Importance

• Large Businesses only

• Offerors are encouraged to review AFARs Appendix DD for how the subcontracting plan will be scored.

• To be acceptable, subcontracting plans must address all requirements in AFARS

Appendix DD, DD-301.

• Also see Exhibit GSmall Business

Subcontracting Plan

Section 00110 of the RFP Details the Required Information and Format of the Proposal

Proposal

3 VOLUMES (1 CD/DVD for eachvolume)

Volume 1 – Price Proposal & Pro forma docs – includes Subcontracting Plan (1 original, 1 hard copy)

Volume 2 (1 original, 4 hard copies) Part 1:Technical Proposal Part 2:Past/Present Performance Info

Volume 3- Small Business Participation Plan (1 original, 2 hard copies)

1. Basis of Estimate

2. Section 00110 – Introductory Page. Refer to paragraph 2.5.1.2 for details

3. Offer- SF 1442, Offeror portion,Blocks 14 to 20c

4. Section 00010, pricing

5. Original Bid Bond and Power of Attorney

6. Section 00600 – Representations & Certifications

1. Complete Reps & Certs on the web at https://www.sam.gov/portal/public/SAM/

2. Complete & return Reps & Certs in Section 00600

7. Executed JointVenture Agreement (if applicable)

8. Subcontracting Plan (large businesses only) https://www.sam.gov/portal/public/SAM/

Sub-Factor 1, sub-elements 1 and 2 Max No. ofPages

Demonstrated Experience 3 single pages for each project

Key Personnel 3 single pages for each key personnel resume

Sub-Factor 2, sub-elements 1 and 2 Max No. ofPages

Technical Approach Plan 2 pages per topic (items a through h)

Construction Schedule Schedule isn’t subject to page limits but narratives are limited to 5 pages

Demonstrated Experience

•Min of 2 max of 5 completed or currently well underway projects.

•Turn over no more than 8 years preceding this solicitation

• Letters of Commitments from subcontractors, ExhibitD •Exhibit A •Project Manager, Site Superintendent, Quality Control

Manager and Safety Manager

• Section 01000 for minqualifications •Exhibit B

• Letter of commitments from subcontractors, ExhibitD

Key Personnel

•Will be incorporated into the contract •Complete all topics listed

Technical Approach Plan

•Gantt chart •Estimated NTP date •Within period of performance in 52.211-10

Construction Schedule

Submission Requirements

Technical Ratings:

Utilizes CombinedTechnical/Risk Rating

Method Descriptions

COLOR RATING ADJECTIVAL RATING

Blue Outstanding

Purple Good

Green Acceptable

Yellow Marginal

Red Unacceptable

VOLUME 2

PAST/PRESENT PERFORMANCE INFORMATION

• Current/on-going performance complete to 50% or greater

• Within 8 years preceding this solicitation

• Performance Relevancy Questionnaire, Exhibit A. No more than 5

• Reference Package, Exhibit C

• JVs and Formal Teaming Agreements: each company shall complete Exhibit A and obtain Exhibit C

• Consider the currency and the relevancy

• Final CPARS in lieu of references packages

• Key Personnel may be evaluated

• Gov may use: PPIRS, FAPIIS, eSRS, interviews or personal business experience

Past/Present Performance

Exhibit A - Part 1- Performance Relevancy Questionnaire Use Exhibit Format Complete no more than five (5) forms for Relevant Contracts

Quality > Quantity Completed or Substantially Completed (50%) in the last eight (8) years Send Questionnaires for the Exhibit A Projects to your references Do this Early! – Must be received by the Contracting office by the solicitation close date

Exhibit A - Part 2 – Provide the following one (1) time:

Describe compliance with FAR 52.219-8, Utilization of SmallBusinesses (2A)

2B – 2E 2E has a limit of four (4) pages

Exhibit C – Reference Questionnaire Package Linked to Exhibit A – Part 1

If you do not have relevant past/present performance and are using the experience of key personnel, predecessor companies orsubcontractors, ensure you clearly state this in the proposal .

In order to consider the work of subs and teaming partners not currently employed by proposing contractor, the subcontractor must complete Exhibit B - Information and Consent form

Adjectival Rating Description

Very Relevant Essentially the same scope

Relevant Similar scope

Somewhat Relevant Some aspects are similar

Not relevant Little or none similarities

Adjectival Rating Description

Substantial Confidence Based on the recent/relevant performance record- high expectation that the offeror will successfully perform

Satisfactory Confidence Based on the recent/relevant performance record- reasonable expectation that the offeror will successfully perform

Neutral Confidence No recent/relevant performance record is available

Limited Confidence Based on the recent/relevant performance record- low expectation that the offeror will successfully perform

No Confidence Based on the recent/relevant performance record- no expectation that the offeror will successfully perform

VOLUME 3

Small Business Participation Plan

Offerors shall use Exhibit F

Offerors shall identify to extent to which all listed categories in the solicitation will be utilized

Goals are an estimated percentage of total contract dollars (total proposed amount including options)

This is not a subcontracting plan and it is required from both, small businesses and large businesses

Min goals for each category are identified in Section 00120 of the solicitation

Small Business

Participation Plan

VOLUME 3

Small Business Participation Plan

COLOR RATING ADJECTIVAL RATING

Blue Outstanding

Purple Good

Green Acceptable

Yellow Marginal

Red Unacceptable

• Award is contemplated to be made without discussions. Do not anticipate a chance to make corrections or changes

• Your first proposal will probably be your ONLY proposal

• Read the solicitation requirements carefully

• Consider using Sections 00110 and 00120 to “rate” yourself before submitting the proposal- Is it complete??

When using a subcontractor to obtain/enhance relevancy provide Subcontractor Information and Consent For m (Exhibit B) and provide a Letter of Commitment (Exhibit D) or it will not be considered

Submit a complete proposal in accordance with instructions – use formats provided.

Prime Contractors are responsible for coordination among the divisions with subcontractors

All amendments will be posted on the FBO web site

After closing, no information will be available untilaward

Award will be posted to the web

Page 2 of SF 1442, acknowledge all amendments.

• See Section 00100 paragraph 3 for details

• Questions and RFIs are due NLT seventh working day prior to closing

• Answers to questions should be posted not later than five working days prior to closing

• Do not call technical personnel or A&E directly

• Amendments will be only issued only if there is a change in the solicitation, specifications or plans

• All questions and answers will be posted on https://www.fbo.gov/

• If there are necessary addendums,they will be issued by an amendment and posted

• Check web site regularly and don’t forget to refresh web page https://www.fob.gov/

• https://www.fbo.gov

• https://www.acquisition.gov/

• www.sam.gov/

• http://www.wdol.gov/dba.aspx https://www.fbo.gov/ https://www.acquisition.gov/ http://www.sam.gov/ http://www.wdol.gov/dba.aspx

• Proposal Due 2:00 PM EST on July 24,

• Proposal MUST be signed by Officer of your Company

• No Facsimile

• Send CD/DVDs & Paper Submissions to:

ATTN: CMSgt Richard Lusby Contracting Office 123 Briscoe Drive Louisville, TN 37777

2:00 p.m.EST 24 July 2018

DON’T FORGET TO HAVE REFERENCES SENT IN

BYTHISTIME & DATE

PAST/PRESENT PERFORMANCE INFORMATION

Small Business Participation Plan