47130053_VTS_Milan_I-18_and_I-19_Army_Lodging_Renovation_updated_20160126_(2).pdf

47130053 VTS Milan I-18 and I-19 Army Lodging Renovations Tennessee Army National Guard Lavinia, Tennessee

TABLE OF CONTENTS

Section Title No. of Pages

PROCUREMENT AND CONTRACTING DOCUMENTS GROUP

DIVISION 00 PROCUREMENT AND CONTRACTING REQUIREMENTS

000115 List of Drawings

SPECIFICATIONS GROUP

DIVISION 01

General Requirements

Subgroup GENERAL REQUIREMENTS

011100 Summary of Work

011414 Weather Delays

013000 Administrative Requirements

013100 Project management and Coordination

013119 Project Meetings

013300 Submittal Procedures

014100 Regulatory Requirements

014500 Quality Control

015000 Temporary Facilities and Controls

016000 Product Requirements

017700 Closeout Procedures…………….…………………………………………………………………………..3

017329 Cutting and Patching……………..…………………………………………………………………………..3

017823 Operation and Maintenance Data…………….…………………………………………………………….2

017839 Project Record Documents

DIVISION 02 – DEMOLITION

024119 SELECTIVE STRUCTURE DEMOLITION

DIVISION 03 – CONCRETE

030132 CONCRETE REHABILITION

030500 BASIC CONCRETE MATERIALS AND METHODS

DIVISION 06 – WOODS

061000 ROUGH CARPENTRY

062000 FINISH CARPENTRY

Table of Contents 000000 - 1

Lavinia, Tennessee

SECTION 011100

SUMMARY OF WORK

PART 1 GENERAL

1.1 RELATED DOCUMENTS

Drawings, general provisions of the Contract, including Contract Clauses, and other Division 1 specification sections, apply to work of this section.

1.2 GENERAL

A. Project Identification: 47130053 VTS Milan I-18 and I-19 Army Lodging Renovation

1. Project Location: Lavinia, Tennessee

2. Owner: Tennessee Army National Guard

B. Architect Identification: The Contract Documents were prepared for the project by HFR Design, 113 North Liberty St., Jackson, TN 38301.

C. In general, the Project approximately the Project approximately 4,000 square feet per building or 8,000 for the total project includes the removal of all hazardous materials from 00I18 & 00I19 Army Lodging buildings. Prepare facilities for safe future renovation of interior, including repairs to floors ceilings, walls, HVAC, plumbing and lighting. Increases to electrical service capacity and new fire protection will be applied throughout the building according to developed plans and specifications.

D. The Contractor is responsible for accepting or rejecting the work by separate contractors and for completing any unacceptable work not performed by the separate contractors, subject to any adjustments to time and schedule agreed to at the time of rejection.

E. Scope of Work

1. The term “Work” includes all labor necessary to produce the construction required by the

Contract Documents, and all materials and equipment incorporated or to be incorporated in such construction of the Project in accordance with the accompanying drawings and these specifications, except for work which is expressly noted herein as not included in the Contract.

2. Work will also include the following: General Contractor to repair any damage it causes to work performed by separate Contractors.

1.3 OPTIONS: None

1.4 APPLICABLE CODES. Refer to General Data sheets on Drawings.

1.5 COORDINATION OF WORK

A. The General Contractor and Subcontractors, particularly mechanical and electrical, will review other sections of work applicable to their own work. Each will be held responsible, for coordination and inclusion of the work indicated as if it were in the particular subcontractor’s section. The Contracting Officer will be advised of any discrepancies or conflicts at the earliest moment.

B. Comply with site restrictions and other requirements of the VTS Milan.

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C. Coordination of Work of Subcontractors

1. It is the responsibility of the Contractor to coordinate the work of his subcontractors. To this end, the Contractor will require the subcontractors examine and familiarize themselves with the project drawings, the project manual and the provided government materials, and they are too frequently consult with each other and all other trades so that the work can be properly coordinated.

2. The Contractor will carefully check the work of his subcontractor in order to deliver to the Government the contract work complete and properly installed in conformance with the Contract requirements.

1.6 UNKNOWN UTILITY LINES

A. In performing the work under this Contract, it is possible but unlikely unknown utility lines may be encountered. Such lines may be lines which have been or will be abandoned, inactive lines which may be desired to be preserved for future use, or active lines which will be preserved and either relocated or replaced.

B. The term “utility lines” will be understood to include but not be limited to: water lines, gas lines, sanitary sewers, storm sewers, electric power lines, communication lines, and appurtenances such as manholes, catch basins, fire hydrants, valves, junction boxes, and switches.

C. Should such unknown lines be encountered, immediately notify the Contracting Officer who will have the training site manager examine the lines to determine whether they have been or will be abandoned, or will be preserved. Assist the Contracting Officer as necessary to determine how best to resolve.

D. If the lines are found to have been abandoned, remove them to the extent necessary, as determined by the Contracting Officerwithout additional cost to the Government, as required for the limits of the project. If it is found desirable or necessary to preserve the lines, they will be capped off, relocated, or replaced, as directed by the Contracting Officer. In general, this will be done by the trades having jurisdiction, but all trades will fully cooperate in such work.

E. Should changes in connection with unknown utility lines which are to remain active involve a change in the quality of work called for by the Contract Documents, the Contract Amount will be equitably adjusted, by modification, in accordance with the provisions of the Contract Clauses of the Contract Documents for changes in the work.

F. In general, all work outlined in this subsection will be performed by the trades having jurisdiction, but each trade will fully cooperate and all work will be carefully coordinated by the Contractor so that the work involved will be performed at the proper time and completed in accordance with the intent of the Contract.

1.7 WASTE MATERIAL

Construction debris and waste materials are the property of Contractor and will be promptly removed by Contractor from the project site. Do not dump waste on Government property. Debris and waste materials not claimed by Government prior to Notice to Proceed will become property of Contractor and will be promptly removed by Contractor from the project site. All soils removed for the project, none expected, will remain on site.

1.8 MAN-MADE CONCEALED STRUCTURES

A. In performing the work, Contractor may encounter concealed man-made structures or conditions not revealed in the Contract Documents and not otherwise detectable by a reasonable inspection of the site. Existing structures or conditions may have been

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Lavinia, Tennessee abandoned or will be abandoned or, at the Government’s option, designated for preservation and future use.

B. Should such conditions or structures be encountered, immediately notify the Contracting Officer, who will direct the training site manager to examine such conditions or structures.

The Contracting Officer will then provide direction to the Contractor.

C. Should work involved in complying with Contracting Officer instructions constitute a change in the quantity of work called for in the drawings and specifications, the Contract Amount will be adjusted by modification in accordance with the provisions of the Contract.

1.9 SPECIAL SITE CONDITIONS

Contractor will, upon uncovering of relics on the site, immediately contact the Contracting Officer for review. Any archaeological finds will be property of the Government.

1.10 SERVICE TO EQUIPMENT

Equipment requiring a service connection from a utility supply such as power, will have the characteristics of the utility service required by the equipment confirmed prior to purchase and installation of the equipment.

1.11 MATERIAL OPTIONS

If the Contractor is given an option of materials and methods used in the work and installation, the aim is to achieve the most economical installation that is acceptable for the work indicated by the option. In such cases it is the intention of the drawings and specifications that the option fully covers all usual items for a completed job whether mentioned specifically or not.

1.12 UNIT PRICES

A. Unit prices in the Bid Form, Contract, and in any subsequent change orders will be “net”.

The term “net” means that the unit prices offered by Contractor and accepted by Government will be inclusive of all sums for payment, repayment, reimbursement, remittance, remuneration, compensation, profit, cost, overhead, expense, loss, expenditure, allowance, charge, demand, hire, wages, salary, tax, cash, assessment, price, money, bill, statement, dues, recovery, restitution, benefit, recoupment, exaction, or injury.

B. In the event, subsequent to execution of the Contract by Government and Contractor, the Government and Contractor agree to and establish a unit price to be utilized in compensating the Contractor for the performance of a particular element or aspect of the Work, a Principal of the construction firm will, under penalty of law, certify that the unit price(s) so agreed to, and established do (does) not exceed current costs for like services or materials.

C. There are no unit prices in this project.

1.13 EFFECT OF ADDENDA, AMENDMENTS, BULLETINS, DELETIONS, OMISSIONS, AND

CHANGE ORDERS

No special implication, interpretation, construction, connotation, denotation, import, inference, or meaning will be assigned to any provision of the Contract Documents because of changes created by the issuance of any (1) addendum, (2) amendment, (3) bulletin, (4) notice of deletion,

(5) notice of omission, or (6) change order, other than the precise meaning that the Contract documents would have had if the provision thus created had read originally as it reads subsequently to the (1) addendum, (2) amendment, (3) bulletin, (4) notice of deletion, (5) notice of omission, or (6) change order by which it was created.

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1.14 INTENT OF CONTRACT DOCUMENTS

A. If there are any conflicts or discrepancies within or between any of the Contract Documents involving the quality or quantity of work required, it is the intention of the Contract that the work of highest quality or greatest quantity shown or specified will be furnished, unless such conflict or discrepancy will have been brought to the Contracting Officer’s attention and clarified by Addendum prior to the opening of bids. No trade will be excused from not examining other trade sheets for the purpose of identifying required work.

B. Whether or not the word “All” is used in the specifications, coverage is intended to be complete, except where partial coverage is specifically and expressly noted. In all cases where an item is referred to in the singular number, it is intended that the reference will apply to as many such items as are required to complete the work. Words such as “Install”, “Provide”, “Furnish”, and “Supply” will be construed as meaning complete furnishing, installing, and constructing unless modified by additional information.

1.15 VERIFICATION OF DIMENSIONS

A. Dimensions, elevations, and locations shown on the Drawings in reference to existing structures and utilities are the best available data obtainable.

B. Before proceeding with work dependent upon the data involved, field check and verify all dimensions, grades, line levels, or other conditions of limitations at the site and building to avoid construction errors. If work is performed by the Contractor or by his Subcontractors prior to adequate verification of applicable data, resultant extra cost for adjustment of work to conform to existing limitations will be borne by the Contractor without reimbursement or compensation by the Government.

1.16 CONTRACT TIME

The Work will be conducted in a single phase and will continue as rapidly as possible as is consistent with the best interests of the Government. The Work will be Substantially Complete, ready for occupancy no later than time set in the Contract.

1.17 VISITORS LOG

Maintain a log in the field office to record visits by the Contracting Officer, government consultants and all official observers. This log will become the official record of all job visits and will show the date, name or person, name of entity represented, and time of arrival and departure.

1.18 JOB SITE ADMINISTRATION

A. The Contractor will give his personal superintendence to the work at all times or have a competent superintendent on the job at all times during the execution of the work, with authority to act for him. A competent superintendent will not be replaced during the execution of the work except for acceptable reasons and as approved by the Contracting Officer. The superintendent will remain on the project until all work has been completed, including the Final Check List Items.

B. Within ten (10) calendar days of Contract Award, submit to the Contracting Officer a resume of the proposed Superintendent listing his/her experience in overseeing work of this contract. Provide references of past experience to include names and phone numbers.

1.19 SITE SECURITY COMPLIANCE

A. ACCESS AND GENERAL PROTECTION

Contractor and all associated sub-contractors, employees, consultants and delivery personnel will comply with applicable access and local security policies and procedures

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(provided by government representative). The contractor will also provide all information required for training and background checks to meet installation access requirements (reference § 013000). Contractor workforce must comply with all personal identity verification requirements and training (reference § 013000).

B. SEARCHES

The project is located on government property and as such, all contractor employees, sub-contractors and employees, delivery personnel, consultants, and vehicles owned and/or operated by the same within the property will be subject to search upon entering or attempting to enter the property. All prohibited items or contraband discovered are subject to seizure. Persons discovered with prohibited items are subject to removal from the site or detention by site security personnel and arrest by local, state, and/or federal law enforcement.

C. IDENTIFICATION

All persons employed in the work of the project, including but not limited to laborers, technicians, operators, supervisors, delivery persons and consultants (collectively hereinafter “contractor personnel”) will present a valid government issued photo identification at the point of entry to the site. Any individual not presenting valid identification upon request will be denied access to the site. At the option of site security personnel, workers may be issued a temporary visitor’s I.D. badge and may be required to temporarily surrender their driver’s license until the visitor’s badge is returned. The badge may limit the areas of access and may require escort by government personnel between areas.

D. PROHIBITED ITEMS

Prohibited items include, but are not limited to, firearms, ammunition for firearms, knives or swords (other than considered essential for the work to be accomplished), electric stun guns, chemical sprays for the purpose of disabling (mace, pepper spray, etc.), and explosives or chemicals which could be combined to make explosives. Conceal and Carry Weapons (CCW) permit holders are not authorized to carry weapons onto the installation.

E. ROSTERS

Present to Site Security personnel a list of workers, consultants and delivery persons anticipated to be on the site the following day(s) or week. Should unanticipated personnel attempt to gain site access, the contractor, or his supervisory representative will verify the necessity of said person prior to admittance. Provide a POC and telephone number to Site Security personnel for the purpose of contractor personnel identification verification and/or other project-related purposes.

F. THREAT LEVEL CHANGES

Threat conditions (FPCON) are posted daily at the installation entrances. Should posted FPCON be elevated during the progression of the work, contractor personnel may be requested to leave the property based upon evolving threats to the installation. In this event, and if the progress of the work is delayed, the contract time will be extended appropriately upon request if the contractor demonstrates a credible impact on the completion of the work.

1.20 STATEMENT OF AUTHORITIES

A. Contracting Officer (KO) – The Contracting Officer referenced in these documents will be a member of the United States Property & Fiscal Office for Tennessee and will be identified at the pre-construction conference. All contractual authority regarding this contract rests solely with him/her. No other individual referenced in these documents has any authority, whether apparent or implied, to effect a change in these documents concerning price, quantity, quality, or scope.

B. Contracting Officer’s Representative (COR) – The COR assigned to this project will be identified at the pre-construction conference. His/her responsibility is to manage the day to day operations of the Contractor and to keep the Contracting Officer advised on contractual issue.

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The COR’s primary responsibility is to inspect work performed by the Contractor and advise the Contracting Officer of work progress. At the Pre-Construction Conference, receive a delegation of authority outlining the COR’s authorities and limitations to which acknowledge receipt. Any instance of the term Contracting Officer’s Technical Representative (COTR) is meant to refer to COR.

C. Customer – the customer for this project is the Training Site Manager of VTS Milan. The customer does not have any authority for construction, but does enforce the rules of operating at VTS Millan and will have equal consideration in layout and building selections.

END OF SECTION

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Lavinia, Tennessee

SECTION 011414

WEATHER DELAYS

PART 1 GENERAL

1.1 EXTENSIONS OF CONTRACT TIME

A. If the basis exists for an extension of time, an extension of time on the basis of weather may be granted only for the number of Weather Delay Days in excess of the number of days listed as the Standard Baseline for that month.

1.2 STANDARD BASELINE FOR AVERAGE CLIMATIC RANGE

A. The Government has reviewed weather data available from the National Oceanic and Atmospheric Administration and determined a Standard Baseline of average climatic range for the State of Tennessee.

B. Standard Baseline will be regarded as the normal and anticipatable number of calendar days for each month during which construction activity will be expected to be prevented and suspended by cause of adverse weather. Suspension of construction activity for the number of days each month as listed in the Standard Baseline is included in the Work and is not eligible for extension of Contract Time.

C. Standard Baseline is as follows:

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 12 11 8 7 7 6 7 5 4 5 6 11

1.3 ADVERSE WEATHER AND WEATHER DELAY DAYS

A. Adverse Weather is defined as the occurrence of one of more of the following conditions which prevents exterior construction activity or access to the site within twenty-four (24) hours:

1. Precipitation (rain, snow or ice) in excess of one-tenth inch (0.10”) liquid measure.

2. Temperatures which do not rise above 32 degrees F by 10:00 a.m.

3. Temperatures which do not rise above that specified for the day’s construction activity by

10:00 a.m., if any is specified.

4. Sustained wind in excess of twenty-five (25) m.p.h.

5. Standing snow in excess of one inch (1.00”).

A. Adverse Weather may include, if appropriate, “dry-out” or “mud” days when all the following conditions are met:

1. For rain days above the standard baseline.

2. Only if there is a hindrance to site access or Sitework, such as excavation, backfill and footings.

3. At a rate no greater than 1 make-up day for each day or consecutive days of rain beyond the standard baseline that total 1.0 inch or more, liquid measure, unless specifically recommended otherwise by the Contracting Officer.

B. A Weather Delay Day may be counted if adverse weather prevents work on the project for fifty percent (50%) or more of the Contractor’s scheduled work day, including a weekend day or holiday, if Contractor has scheduled construction activity for that day.

1.2 DOCUMENTATION AND SUBMITTALS

A. Submit daily jobsite work logs showing which and to what extent construction activities have been

WEATHER DELAYS 011414-1

Lavinia, Tennessee affected by weather on a monthly basis.

B. Submit actual weather data to support claim for time extension obtained from nearest NOAA weather station or other independently verified source approved by Contracting Officer at beginning of project.

C. Use Standard Baseline data provided in this section when documenting actual delays due to weather in excess of the average climatic range.

D. Organize claim and documentation to facilitate evaluation of a basis of calendar month periods, and submit to the Contracting Officer.

E. Contractor must install a rain gauge on-site and document daily weather conditions.

PART 2 PRODUCTS

Not used.

PART 3 EXECUTION

Not used.

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Lavinia, Tennessee

SECTION 013000

ADMINISTRATIVE REQUIREMENTS

PART I GENERAL

1.1 RELATED SECTIONS

A. Section 013300—Submittal Procedures

B. Section 014100—Regulatory Requirements

C. Section 017700—Close-out Procedures

1.2 SUBMITTALS

A. Identification of Key Personnel:

1. Within 15 days of starting construction operations, the contractor will submit a list of key personnel assignments, including the superintendent, in attendance at the project site. The list will identify individuals along with their duties and responsibilities and list their addresses along with home and office telephone numbers. The contractor will provide names, addresses, and telephone numbers of individuals assigned as standbys in the absence of primary individuals assigned to the project.

2. Copies of the list of key personnel will be posted in project meeting rooms, in temporary field offices, and by each temporary telephone. The list will be kept updated and current at all times.

B. Antiterrorism/Operations Security Review Cover Sheet: Complete spreadsheet and submit.

C. Quality Assurance Surveillance Plan for Company: Complete spreadsheet and submit.

D. Security Training certificates: Submit copies of all security training certificates.

1.3 DAILY INSPECTION RECORD (AF FORM 1477)

A. The contractor will maintain a Daily Inspection Record (e.g., AF Form 1477, or other suitable form approved by the Contracting Officer and submit it monthly with requests for progress payment for the duration of construction activity.

B. Information to be reported on the Daily Inspection Record includes, but is not limited to the following:

1. Brief description of work being performed

2. List of Subcontractors on site.

3. Approximate count of personnel on site.

4. General weather conditions (e.g., high and low temperatures, precipitation type and amount, etc.)

5. Accidents and/or unusual events.

6. Meetings and significant decisions.

7. Meter readings and similar recordings.

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8. Stoppages, delays, shortages, losses.

9. Modifications received and/or implemented.

10. Partial completions.

11. Services that were connected or disconnected.

PART 2 PRODUCTS (Not Used)

PART 3 EXECUTION

3.1 CONSTRUCTION PROGRESS SCHEDULES

A. Submit preliminary outline Schedules within two (2) days of Notice to Proceed for coordination with Contracting Officer and review. After review, submit detailed schedules with modifications within three (3) days modified to accommodate revisions recommended by the Contracting Officer.

B. Show projected percentage of completion for each item of Work at the time of each progress Application for Payment.

C. Scale and Spacing: Required to be adequate to provide space for notations and revisions.

D. Sheet Size: Multiples of 8-1/2 x 11 inches.

E. Content:

1. Indicate dates of Notice to Proceed and project start.

2. Show complete sequence of construction by activity with dates for beginning and completion of each element of construction from Notice to Proceed date. Identify work of separate stages and other logically grouped activities.

3. Indicate early and late start, early and late finish, float dates, and duration.

4. Include conferences and meetings in schedule.

5. Indicate intermediate milestone completion dates, interface milestone dates, and anticipated Substantial Completion date.

6. Show accumulated percentage of completion of each item and total percentage of Work completed, as of the first day of each month.

7. Show required activities, such as systems testing and start-up.

8. Coordinate content with Schedule of Values.

F. Submit revised schedules with each Application for Payment and as indicated. Identify changes since previous version. Provide narrative report to define problem areas, anticipated delays, and impact on Schedule. Report corrective actions that were taken, or proposed and their effect on the project.

G. Joint Ownership of Float: The Contractor's construction schedule will begin on the date of issuance of Notice to Proceed and conclude on the date of Final Completion of the Project.

Float or slack time in the construction schedule is not for the exclusive use or benefit of either the government or Contractor. It is instead, a jointly owned and expiring project resource that is

ADMINISTRATIVE REQUIREMENTS 013000-2

Lavinia, Tennessee available to both parties as needed to meet contract milestones and the contract completion date.

H. Limited No Damages for Delay: No time extensions or delay damages will be awarded until a delay occurs that impacts the Project's critical path, consumes all available float or contingency time and extends work beyond the contract completion date.

I. Non-Sequestering of Float: The use of float suppression activities such as preferential sequencing or logic, special lead/lag logic restraints, and extended activity times are prohibited.

Use of float time that is disclosed or implied by use of alternate float suppression techniques will be shared to the proportionate benefit of both the government and contractor. Sequestering of float will be cause for rejection of Contractor's schedule submittal.

J. Resource Loading of Schedule Activities: All on-site construction activities included on the schedule will be resource-loaded with costs, manpower (labor by craft or trade) and equipment.

K. If, in the opinion of the Contracting Officer, the Contractor falls behind the approved progress schedule, the Contractor must take any and all steps necessary to improve his progress. The Contractor may, at his discretion, increase the number of shifts, initiate or increase overtime operations, increase the number of days worked during the week, increase the amount of construction plant, or any combination of the above. The Contracting Officer may require the Contractor to submit, for review, supplemental progress schedules that detail specific operational changes instituted to regain the approved schedule, which will occur without additional cost to the government.

L. As-Built Progress Schedule: Submit an as-built construction schedule certified by the contractor's project manager and project scheduler that represents the timing in which the project was actually constructed. The as-built schedule is a condition required for requesting final payment. Refer to Section 017700 for close out procedures.

3.2 CONSTRUCTION PHOTOGRAPHS

A. Provide high resolution (300 DPI minimum) digital photographs taken at regular intervals and key milestones throughout the duration of the project. Digital photographs will be used to depict the status of construction and each must contain a time/date stamp.

B. Acquire digital photographs on cutoff date for each application for payment.

C. Acquire digital photographs at the beginning and completion of specific elements of construction:

1. Demolition.

2. Structural framing/repair.

3. Enclosure of building.

4. Sequencing, as required by drawings.

5. Final completion.

D. Properly identify each photograph with the project name, project number, location, orientation of view, date and time of acquisition, name and address of photographer, and photographer's numbered identification of exposure.

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Lavinia, Tennessee

E. Digital photographs will provide factual presentation, correct exposure and focus, high resolution and sharpness, maximum depth of field, and minimum distortion.

F. Provide photographs at specified intervals until date of substantial completion.

G. Consult with the Contracting Officer for instructions regarding required composition and views.

H. Deliver digital photographs via email or CD separately from, but coinciding with, each Application for Payment.

I. All digital photographs will be submitted in JPEG format.

3.3 ADMINISTRATIVE LOGS

A. Maintain a daily log on a form approved by the Contracting Officer to record the number of laborers, mechanics, foremen, and pieces of heavy equipment used or employed by the contractor or subcontractors.

1. The report must bear the name of the firm, the branch of work which they perform (e.g., concrete, plastering, masonry, plumbing, sheet metal work, etc.). The report must give a breakdown of employees by crafts, location where employed, and work done. The report must also list materials delivered to the site during the period covered by the report.

2. The report must record daily weather conditions including extremes for temperature, wind speed and precipitation.

3. The report must detail inspections, tests, and other quality assurance provisions required by the specifications. This includes the type and nature of required tests and/or inspections, results of inspections or tests, nature of defects, causes for rejection, and proposed remedial action and/or corrective actions taken.

4. Submit three copies of the daily log report with each Application for Payment.

5. Clearly identify the project name and number on each daily log report.

3.4 VISITOR LOG

A. Maintain visitor log in the field office (or with the project superintendent when no field office is required) to record visits by all persons who are not part of the contractor's or subcontractor’s forces, or materials suppliers.

1. Submit three copies of the visitor log with each application for payment.

2. Clearly identify the project name and number on each visitor log.

3. Indicate:

a. Visitor name and affiliation.

b. Date and time of arrival and departure.

c. Reason for the visit.

3.5 COORDINATION DESCRIPTION

A. Coordinate scheduling, submittals, and work of specifications sections to ensure an efficient and orderly sequence of installation of construction elements, while including provisions for items to be installed later.

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3.6 MEETINGS

A. Hold coordination meetings and pre-installation conferences, in addition to specified progress meetings, with personnel and subcontractors to ensure coordination of Work.

3.7 PRE-INSTALLATION MEETINGS

A. Convene pre-installation meetings when required by individual specification sections at the work site prior to commencing work of the section.

B. Attendance is required of entities directly participating in or affected by the work of the section.

C. Notify the Contracting Officer four (4) days in advance of the pre-installation meeting date.

D. Prepare an agenda, preside at meetings, and record meeting minutes. Distribute an electronic copy of the meeting minutes to all participants within two (2) days of the conclusion of the meeting, while copying the Contracting Officer.

E. Agenda will, at a minimum, include reviewing conditions of installation, preparation and installation procedures, and coordination with related work.

3.8 COORDINATION OF SUBMITTALS

A. Schedule and coordinate specified submittals.

B. Coordinate work of various sections that have interdependent responsibilities for installing, connecting to, and placing into service, specified equipment.

C. Coordinate requests for substitutions to ensure compatibility of space of operating elements and any effects on the work of other sections.

D. In instances where submittals affect the work of more than one trade, prepare and submit composite drawings that indicate and define the work under all affected trades to obtain the approval of the Contracting Officer. Upon receipt of the approval, distribute print copies of approved drawings to affected trades. All affected trades must cooperate in the preparation of composite drawings to ensure proper coordination.

E. Do not include actual or proposed contract changes on shop drawings or other submittals; they will not be considered approved under any circumstances. Even if a reviewed shop drawing or other submittal has deviations from the contract documents, they do not constitute a modification and will not be considered to be an approval of any such change or contract deviation.

3.9 COORDINATION OF SUBCONTRACTORS

A. It is the responsibility of contractor to coordinate the work of his subcontractor(s). To this end, the contractor must require subcontractors to examine and familiarize themselves with the project drawings. The contractor must consult frequently with subcontractors so that work can be properly coordinated.

B. The contractor will carefully check the work of his subcontractor(s) so as to deliver to the government, the contract work completely and properly installed in compliance with contract requirements.

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3.10 COORDINATION OF SPACE AND CONTRACT CLOSEOUT

A. Coordinate the completion and cleanup of work of separate sections in preparation for substantial completion.

B. After government occupancy of the premises, coordinate access to site by various sections for correction of defective work and work not meeting contract specifications in such a way as to minimize disruption of government activities.

C. Assemble and coordinate closeout submittals as specified in Section 017700.

3.11 MATERIAL SAFETY DATA SHEEETS

A. Do not submit Material Safety Data Sheets (MSDS).

B. The Contracting Officer will reject submittals containing MSDS’s without further review or consideration.

C. Actions taken in this regard by the Contracting Officer will not give rise, under any circumstance, to a delay claim by the contractor.

3.12 NONCOMPLYING SUBMITTALS

A. Submittals not in compliance with this section will be returned by the Contracting Officer’s Representative, with appropriate deficiencies noted, to the contractor for re-submittal. Time extensions will not be granted for returned non-complying submittals.

B. The Contracting Officer will not review more than two submittals on any one item.

3.13 REGULATORY REQUIREMENTS

A. General: Where codes and standards are referenced in this and other sections of the specifications or on the drawings, whether or not a particular edition is referenced, it is the intention that these be the latest editions as adopted by the governing agency under whose jurisdiction the project is to be constructed. The latest edition will be the edition in effect on the date approval is granted for construction to begin.

B. Codes: Work will conform to the requirements of the latest edition of the International Building Code.

C. Regulations: Electrical work will conform to applicable regulations of Fire Prevention; and to applicable regulations of the Local Utility Company.

D. Material and Testing Standards: Components of the work will conform to requirements of the American Society for Testing and Materials (ASTM) standards, American National Standards Institute (ANSI) standards, American Association of State Highway and Transportation Officials (AASHTO) standards, and Trade Association Standards, as identified in other sections of the specifications.

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SECTION 013100

PROJECT MANAGEMENT AND COORDINATION

PART 1 GENERAL

1.1 PROJECT COORDINATION

A. The Contractor must coordinate his actions with the Contracting Officer (KO) as specified in the Contract Documents.

B. The property available for construction is owned by the federal government. The contractor must make every effort to maintain the site in a neat condition.

1.2 COORDINATION OF WORK OF SUBCONTRACTORS

It is the responsibility of the Contractor to coordinate the work of his subcontractors. To this end, the Contractor must require that subcontractors examine and familiarize themselves with the project drawings and are to frequently consult with each other and all other trades so that the work can be properly coordinated.

The Contractor must carefully check the work of his subcontractors in order to deliver to the Government the contract work complete and properly installed in conformance with the Contract requirements.

Special attention is drawn to the location of underground utilities.

JOB SITE ADMINISTRATION

A. The Contractor must give his personal superintendence to the work at all times or have a competent superintendent on the job at all times during the execution of the work, with authority to act for him. A competent superintendent must not be replaced during the execution of the work except for acceptable reasons. Any change in superintendence will require written approval by the Contracting Officer. The superintendent must remain on the project until all work has been completed, including Final Check List Items.

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SECTION 013119

PROJECT MEETINGS

PART 1 GENERAL

1.1 PRE-PROPOSAL CONFERENCE

A. A pre-proposal conference will be scheduled by the Contracting Officer ( KO) of the USP&FO, Joint Forces Headquarters and Tennessee Army National Guard. This conference will be determined in the Request for Proposal solicitation.

B. Attendance at the Pre-Proposal Conference is recommended (but not required) for all Contractors proposing to respond to this work.

C. Material Contractors will attend the conferences. No questions of material suppliers will be answered at the conference.

D. Questions, for clarification, may be asked by the General and Subcontractors.

E. The purpose of the Pre-Proposal Conference will be to clarify the specifications, drawings, working conditions, and other matters that the Contracting Officer determines should be subject for the Pre-Proposal Conference.

1.2 PRE-CONSTRUCTION CONFERENCE

A. The Contracting Officer (KO) will schedule a Pre-Construction Conference at a location to be designated at a later date, as soon as practical after award, and prior to commencement of construction activities.

B. Attendees: The Contracting Officer, the Contractor and its superintendent, quality assurance personnel, major subcontractors, manufacturers, suppliers, and other concerned parties will each be represented at the conference by persons familiar with and authorized to conclude matters relating to the Work.

C. Agenda: Discuss items of significance that could affect progress including such topics as:

1. Tentative Construction Schedule

2. Critical Work Sequencing

3. Designation of Responsible Personnel

4. Procedures for processing field decisions and Change Orders

5. Procedures for processing Applications for Payment

6. Distribution of Contract Documents

7. Submittal of Shop Drawings, Products Data and Samples

8. Preparation of record documents

9. Use of the premises

10. Office, Work and storage areas

11. Equipment deliveries and priorities

12. Safety procedures inclusive of but not limited to all relating EPA and/or OSHA regulations and other safety requirements, including considerations for safety of occupants.

13. First aid

14. Security

15. Housekeeping

16. Working Hours

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17. Compliance with the Notice of Intent and Stormwater Pollution Prevention Plan.

D. The specifications: any discrepancies between the contract documents and the manufacturer’s specifications will be discussed and resolved. In the event that certain discrepancies arise, the manufacturer’s representative should be consulted to assist in resolving the issue. If FM or UL requirements are included in the specifications, these requirements will be carefully reviewed.

Building code or Contracting Officer directives in conflict with these requirements will be resolved.

1.3 PROGRESS MEETINGS

A. Conduct progress meetings at the Project site monthly or as needed. Notify the Contracting Officer of scheduled meeting dates. Coordinate dates of meetings with preparation of the payment request.

B. Attendees: In addition to representatives of the Contracting Officer, each subcontractor, supplier, or other entity concerned with current progress or involved in planning, coordination or performance of future activities will be represented at these meetings by persons familiar with the Project and authorized to conclude matters relating to progress.

C. Agenda: Review and correct or approve minutes of the previous progress meeting. Review other items of significance that could affect progress. Include topics for discussion as appropriate to the current status of the Project.

1. Contractor’s Construction Schedule: Review progress since the last meeting. Determine where each activity is in relation to the Contractor’s Construction Schedule, whether on time or ahead or behind schedule. Determine how construction behind schedule will be expedited; secure commitments from parties involved to do so. Discuss whether schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract Time.

D. Review the present and future needs of each entity present, including such items as:

1. Interface requirements

2. Time

3. Sequences

4. Deliveries

5. Off-Site fabrication problems

6. Access

7. Site utilization

8. Temporary facilities and services

9. Hours of Work

10. Hazards and risks

11. Housekeeping

12. Quality and Work standards

13. Change Orders

14. Documentation of information for payment requests

E. Reporting: No later than 3 days after each progress meeting date, the Contractor is responsible for distribution of copies of minutes of the meeting to each party present and to other parties who should have been present. Include a brief summary, in narrative form, of progress since the previous meeting and report. These reports will be distributed via email.

F. Schedule Updating: Revise the construction schedule after each progress meeting where revisions to the schedule have been made or recognized. Issue the revised schedule concurrently with the report of each meeting.

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1.4 PROGRESS PAYMENT MEETINGS

A. Construction progress payments may be made upon the request of the Contractor. Construction progress payment request will be submitted by the Contractor on AIA Document G702 and AIA Document G703. These forms serve both as a progress payment request as well as the Contractor’s invoice. The payment request will be submitted directly to the Contracting Officer along with the progress report at the end of each month.

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SECTION 013300

SUBMITTAL PROCEDURES

PART 1 GENERAL

1.1 SECTION INCLUDES

A. Administrative and procedural requirements for submitting shop drawings, product data, samples, and other submittals and coordination drawings

1.2 PROGRESS SCHEDULE AND REPORTS

A. Progress reports must be prepared on AF Form 3065 and must be completed and submitted by the Contractor bi-weekly. If no additional work has been done since submission of the previously bi-weekly report, a negative report on AF Form 3065 must be submitted for the period concerned.

B. Contractor must prepare and maintain a critical path method construction schedule. Contractor will utilize suitable software for preparation of this schedule.

1.3 APPLICATIONS FOR PAYMENT

A. Submit AIA G702 along with AIA G703 Continuation Sheet, or equivalent schedule of values as required in 013219 Submittal Schedule, and project schedule. Reserve 10% of Schedule of values for general conditions for completion of required project close-out information and acceptance of final payment.

B. Submit electronically or one original and one copy to the Contracting Officer. Total Contract amount, amount requested, and previous payments will be indicated on the forms and certification statement (certification statement wording will be furnished to the Contractor at pre-construction conference).

1.3 SHOP DRAWINGS/MATERIAL SUBMITTALS

A. General

1. Contractors must submit all requests for material approval on AF Form 3000. Materials include articles, supplies, raw materials, shop drawings, equipment, parts, components, etc.

Number of copies and distribution of submittals will be covered in the Preconstruction Conference.

2. Before submission, the Contractor must check the submittals of all items furnished by him or any Subcontractor as follows: Check the submittals for completeness and compliance with the Contract Documents; check and verify all dimensions and field conditions relating to the submittals; and certify in writing that these checks have been made.

3. The Contracting Officer will return for resubmission all shop drawings submitted without the above specified approval and certification, and all shop drawings, that, in the Contracting Officer's opinion, contain numerous discrepancies and/or have not been checked or have been superficially checked only by the Contractor or Subcontractor.

4. The Contracting Officer will only receive shop drawings from the Contractor. Shop drawings submitted to the Contracting Officer by subcontractors, material suppliers, etc., will be returned unchecked to the Contractor.

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5. Acceptance of shop drawings by the Contracting Officer will be general only, and such acceptance will not relieve the Contractor or Subcontractor of the responsibility for accuracy of such shop drawings regarding proper fitting, coordination, construction of work, and furnishing of materials. It does not relieve the Contractor of required work not indicated on shop drawings. Acceptance of shop drawings does not constitute approval of departures from Contract requirements.

6. Within ten (10) calendar days after the Notice to Proceed (NTP), the Contractor will submit to the Contracting Officer a chronological Material Submittal Schedule that is based on the Material Approval Submittal Matrix provided in the specifications. In this schedule, the Contractor will list required submittals that are consistent with his own construction strategy, on a chronologic week-by-week basis. The Contractor must schedule all submittals such that they will be forwarded, reviewed, and approved within sixty (60) calendar days following the NTP.

C. Coordination

1. Coordinate the preparation and processing of submittals with performance of the work.

Coordinate each separate submittal with other submittals and related activities such as testing, purchasing, fabrication, delivery, that require sequential activity.

2. Coordinate the submittal of different units of interrelated work so that one submittal will not be delayed by the Contracting Officer’s Representative’s need to review a related submittal.

The Contracting Officer reserves the right to withhold action on any submittal requiring coordination with other submittals until all related submittals are forthcoming.

D. Scheduling: Show principal work-related submittals and time requirements for coordination of submittal activity with related work in each appropriate administrative submittal (e.g., the progress schedule).

1.4 SUBMITTAL SCHEDULE

A. General: Section 013219 contains a schedule of submittals, by specification section, to be provided by the Contractor.

B. Coordination of Submittal Times

1. Prepare and transmit each submittal to the Contracting Officer sufficiently in advance of the scheduled performance of related work and other applicable activities.

Transmit all types of submittals for the same unit of work so processing will not be delayed by the Contracting Officer’s Representative’s need to review submittals concurrently for coordination.

2. The Contractor is required to submit all shop drawings and material submittals for the project along with the Government’s Material Approval Submittal (AF Form 3000), if required by specifications, within the time frame specified in Paragraph 1.3.A.6 above.

C. Routing Procedures – AF Form 3000

1. The Contractor will prepare and forward AF Form 3000 electronically with attachments to the

Contracting Officer. The Contracting Officer will forward the approved/disapproved AF Form 3000 with attachments to the Contracting Officer and copy the Contractor. The Contracting Officer will send the approved/disapproved form with attachments to Contactor.

2. No extension of time will be authorized for delays resulting from the Contractor’s failure to transmit submittals to the Contracting Officer sufficiently in advance of the work.

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D. Submittal Transmittal – Package each submittal appropriately for transmittal and handling.

Transmit each submittal along with transmittal form from the Contractor to the Contracting Officer, and other destinations as indicated. Submittals received from sources other than the Contractor will be returned to sender “Without Action”.

1.5 SPECIFIC SUBMITTAL REQUIREMENTS

A. General

1. Comply with requirements specified herein for each type of submittal, except where otherwise indicated in individual specification sections. Specific submittal requirements for individual units of work are specified in applicable specification sections.

2. When necessary to provide intermediate submittals between initial and final…